Long Grove Plan Commission

August 19, 2003 Special Meeting Minutes

 

 

Chairman present:  Fred Phillips.

 

Commissioners present:  Ed Acuna, Joseph Di Iorio, Nicholas Fasano, Camy Gould, Robert Jenkins.

 

Commissioners absent: Michael Dvorak, Lisa Phillips.

 

Also present: Village Planner Edmond Cage.

 

1.         CALL TO ORDER

Chairman F. Phillips called the meeting to order at 8:07 p.m.

 

2.         MINUTES OF August 5, 2003

After some revisions were made to the draft minutes, Commissioner Gould motioned to approve the August 5, 2003 meeting minutes,  Commissioner Di Iorio seconded.  Ayes, all.  Nays, none.  Motion carried.

 

3.         Planner’s Report

There was some discussion about the proposed new public hearing process.  It would send a full application straight to a public hearing before the Plan Commission rather than have the  Commission set the public hearing.  Commissioners Acuna and Gould had some concerns about the new public hearing process and incomplete petitions.  An important aspect of the new process is that all applications must be full and detailed to go through the public hearing process or the public hearing will be continued.

 

Commissioner Fasano stated that the Plan Commission must be specific with its motions and requests.  He also had a question with the Hillcrest public hearing coming so soon after they had applied for a Special Use permit to allow a storage shed on their property in 2002.

 

There was some discussion regarding agenda items to be allowed before the Plan Commission at special meetings.  Commissioner Fasano recommended that the special Plan Commission meetings be scheduled for “housework” only and petitioners should be limited to regular Plan Commission meetings.

 

 

 

There was a discussion concerning changes to the draft minutes during meetings.  It was felt that minor changes, such as grammar and spelling, could be addressed via contact with village staff prior to the meeting, but that major changes or re-wording should be discussed within the forum of the public meeting, so that all the Plan Commission members have an opportunity to agree or disagree with proposed changes to the minutes.

 

The proposed public hearing for T-Mobile was set for the September 2, 2003 regular Plan Commission meeting.  The petitioner was requested by staff to provide additional information on the proposal to staff for distribution to commissioners prior to the meeting.  This had not occurred and staff would look into the matter and either obtain and distribute the information to the Plan Commission or cancel the scheduled public hearing on September 2, 2003.

 

4.                  Continued public hearing for the consideration of a text amendment that would permit outdoor dining and patios as either permitted uses or special uses within the B-1 Historic Business District and B-2 Suburban Business District.

 

Commissioner Fasano had some concerns about the terminology used in section 5-5-2-3-5.  Commissioner Gould had some concerns about why this section is using the term “temporary uses.”  There was discussion on item #2 about the capacity of the facility.  After further discussion it was decided that the capacity of the facility be set at a maximum of 20 patrons and a maximum of six tables.

 

Staff raised a concern whether the 500-foot distance in item #3 was appropriate.  There was some discussion among the Commission members.  Staff was directed to analyze this further and see what businesses would be affected with a change in distance on item #3 from 500-feet to 300-feet.  There was some further discussion on item #4 and the Commission felt it appropriate to include permitting such a facility in the side yard as well as the front yard as long as the facility is not located in the required yard setbacks.

 

After further discussion and debate, Section 5-5-2-3-C item #2 was eliminated completely from the draft ordinance.  Item #3 was also revised to change the “outdoor dining patio” to outdoor dining area and that the hours would be revised so that the facility would not be in use between 11:00pm and 8:00am.  All references to an “outdoor dining patio” were revised to “outdoor dining area” throughout the draft ordinance.  Item # 5 was reworded to “5 - If it is determined that the additional dining capacity of the outdoor dining area necessitates the need for public restrooms, then they will be required.”  Item #6 was revised to read only “6 - No music or amplified sounds shall be permitted in the outdoor dining area.”  Item #8  was modified to read only “8 - Foodstuffs and beverages sold or delivered in the outdoor dining area must be consumed on-site.”  Item #9 and #10 were completely eliminated after further discussion and item #11 renumbered to become item #9.

 

Commissioner Fasano made a motion to bring back a revised draft ordinance for review by the Plan Commission and to table this public hearing to the September 16, 2003 Special Plan Commission meeting.  Commissioner Gould seconded.  Ayes, all.  Nays, none.  Motion carried.

 

 

 

5.         Zoning text amendments.

Staff referenced staff review memorandum dated August 19, 2003 and felt it appropriate to discuss the zoning text amendment that would permit the illumination of subdivision signs with specific regulations.  This was because an application had come through the Architectural Review Board from a petitioner who wanted to comply with the proposed revised regulations on subdivision signs.  Staff indicated that the other two text amendments would be discussed at a future special Plan Commission meeting.

 

Commissioner Gould motioned to approve the zoning text amendment relating to the illumination of subdivision signs as found in Section 5-19-5-B-4 of the Village of Long Grove Zoning Ordinance and revised per the staff review memorandum dated August 19, 2003.  Commissioner Jenkins seconded.  Ayes, all.  Nays, none.  Motion carried.

 

6.         Other Business  - Next regular meeting - Tuesday, September 2, 2003 at 8:00 p.m.

   - Next special meeting - Tuesday, September 16, 2003 at 8:00 p.m.

 

7.         Adjournment

 

            Motion to adjourn by Commissioner Acuna, seconded by Commissioner Jenkins.

 

            Meeting adjourned at 11:08 p.m.

 

 

Respectfully submitted by,

 

Edmond Cage

Village Planner

Village of Long Grove