Long Grove Plan Commission
April 20, 2004 Meeting
Minutes
Chairman
Present: Fred Phillips.
Commissioners Present: Joseph Di
Iorio, Nicholas Fasano, Camy Gould, Lisa Phillips and Karen Schultheis.
Commissioners Absent: Ed Acuna, Michael Dvorak and Robert Jenkins.
Also Present: Superintendent Block, Village Attorney Vic Fillipini
and Village Planner
1. Call to Order
Chairman
Fred Phillips called the meeting to order at 8:05 p.m.
2. Approval of March 2, 2004 Minutes
Commissioner Fasano motioned
to table the March 2, 2004 minutes to the end of the agenda, seconded by
Commissioner Lisa Phillips. Ayes, all. Nays,
none, motion carried.
3. Continued Public Hearing to Consider a Petition
Under the Village of Long Grove Zoning Code to Authorize a Planned Unit
Development (PUD) Subdivision of the Existing Three R1 Single Family Zoning
Lots (Total Net Property Size of 11.9 acres)
into Four Single Family Zoning Lots (Average Net Lot Size of 2.9 acres)
located at 3332 Old McHenry Road, Submitted by Anastacio & Company.
Petitioner Rubin Anastacio and his representative Jeff
Braiman were in attendance. Mr. Braiman
provided an introduction and an update to the petition. Mr. Braiman raised some of the various site
related issues regarding lot size reductions and proposed additional landscape
plantings. He explained that they will
propose the construction of a berm on
Mr. Braiman distributed some example of the proposed
elevations. Commissioner Fasano made the
comment that the Plan Commission had only just received the submitted materials
for review. Mr. Braiman stated that they
will meet all of the Staff requirements.
Village Superintendent Block stated that the 35 foot
height requirement is measured from the lowest part of the lot to the peak of
the roof within this proposed subdivision which would be different from the
regular 35 foot measurement to the median roof height per Village Code. The intent was to reduce the overall height
and bulk of the proposed residences.
Village Planner Cage read a letter from Barbara Turner
for the record, regarding her concern for the wetland areas to the east of the
property. She believes that the minimum
buffer should be 30 feet rather than the 20 feet shown on the plan and that
this should be verified with
Village Attorney Fillipini noted that changing the buffer
distance will affect the site plan and is an important issue.
Commissioner Lisa Phillips referred a conversation she
had with Lake County Stormwater Management regarding wetland buffers on this
property. She noted that permit
engineer, Bob Gariner, indicated that the buffer should be 30-feet minimum and
as much as 100-feet based on the possibility that the bordering ADID wetland
actually extends into this site. She
said Mr.Gariner indicated that Lake County Stormwater Management needs to be
involved before any decisions are made on this plan in regards to the
wetland. She feels that it would be
irresponsible to recommend this plan to the Village Board before the wetland
buffer is formally determined.
Commissioner Di Iorio questioned the high water line
in wetland areas – 716.0 and asked if 10,000 square feet septic area is
recommended? Mr. Anastacio said the
septic areas were shown at 6,000 square feet in size as they are proposed to be
Commissioner Gould commented that she also would like
to know what the extent is of the wetland buffer. She prefers the changes to the new elevations
compared to the ones presented at the last meeting. The proposed height and landscaping
restrictions are good but the interior landscaping on the lot is important. Commissioner Gould also would like to see the
angle of houses on lots 1 and 2 to be side profile views from
Commissioner Di
Iorio questioned the need for a big cul-de-sac this location and access for
emergency vehicles was discussed.
Commissioner Schultheis expressed a concern on the
wetland buffer and setbacks. Village
Planner Cage assured her that the Village Engineer would be involved in this
process to ensure that this issue was addressed in a satisfactory manner.
Chairman Fred Phillips asked the audience for any
comments on the proposed subdivision.
Marsha Wachs Damm, of 3378
RFD, expressed a concern for the character of the proposed
subdivision to reflect the character of those residences already present that
area. She feels that landscaping is
important. She felt that a berm and the
existing trees will provide privacy and shelter from the road and that will
make the difference. Landscaping along
the proposed cul-de-sac to the north is important.
Charlie Wachs, of 3376 RFD, concurred with Ms. Damm,
but feels the height restriction of 35 feet is too much for this kind of
development. He thinks the height should
be tied to the proposed house sizes. The
amount of landscaping should be increased dramatically with the proposed large
homes. He feels mature trees are
important at this location.
William Honig, of 4323 RFD, commented that he
appreciated the Plan Commission concern given to wetland preservation,
however, he is still troubled by PUD variation.
Commissioner Lisa Phillips stated that the 35 foot
maximum height is a big concern and asked the petitioner what the average
maximum height is in that area. Mr. Anastacio
stated that there are other houses in that area that are
30 to 35 feet in height. Commissioner
Lisa Phillips also indicated her concern that the benefits provided for a PUD
are not clear and need to be realized if the petitioner is to be granted four
building sites. She stated that drainage
from the proposed road to the wetland is a concern, does this need to be
filtered?
Superintendent Block added that filtering can be
accomplished with the use of swales.
Chairman Fred Phillips asked staff to summarize the
petition. Village Planner Cage
summarized the outstanding issues. The PUD
process allows an increase bonus density up to 15% if a number of public
benefits are provided such as, walking paths or trails along the
Village Planner Cage also read the summary of the last
Plan Commission meeting from the minutes.
The petitioner’s engineer was to review site plans to incorporate the
comments made at the last meeting. Some
of those have been done. One of the key
elements is the wetlands. Another item
of concern was the location of some neighboring buildings and the petitioner
had added the distance from that residence to the north of the property, but no
others. The path/trail location has
been updated on the revised plan. The
plans are available for review within the Village Hall. Elevations were still an issue. At the last
Plan Commission meeting, the Commission felt that proposed elevations were not
appropriate for this location and the petitioner has submitted some revised
elevations.
Mr. Braiman said they would resubmit the necessary
documentation for the next Plan Commission meeting.
Discussion followed regarding the look and feel of the
brick to be used and the need to comply with anti-monotony code. Chairman Fred Phillips asked Mr. Anastacio to
propose a percentage of brick to be used on the facades and to work with staff
to create a solution that works for both groups.
Commissioner
Gould motioned to continue this agenda item to the next available meeting with
the note that elevation design concept one is preferred at this location, seconded
by Commissioner Di Iorio. All ayes, no nays.
Motion carried.
4. Public Hearing to Consider a Request for the Approval of an Application
under the Village of Long Grove Zoning Code to Amend an Existing Special Use
Permit Approving a B-2 Commercial Planned Unit Development and any other Zoning
Relief Necessary to Allow the Proposed Commercial Development of the Property
Located at the Northwest Corner of Old McHenry Road and Route 22, Submitted by
the Cloverleaf Group.
Michael Bassofin and Bob
Pugliese each gave a brief introduction to the petition.
Chairman Phillips
asked Village Planner Cage for a review of the status of this petition.
Village Planner Cage
noted that the petition will go before the Architectural Board on Wednesday,
April 21, 2004 for review of the preliminary landscape plan and the revised elevations, these were made in response to the Architectural
Board’s initial comments on the proposed development. This meeting will focus on the overall design
of the proposed development, the elevations, landscaping and lighting will be
discussed in detail at this meeting. Other
reviews of the plan were made by the Village’s new engineering firm, K-Plus
Engineering, who are actively working with the petitioner in reviewing the preliminary
engineering plans. A more comprehensive
review will be provided at later date.
Village Planner Cage
noted that two reviews were submitted covering the sales tax revenue projection
associated with this project. One was
submitted by Business Districts, Inc, by request of the Village and the other
was submitted by the petitioner regarding the potential ranges of sales tax
revenue. These numbers could change
depending on the overall square footage of the use and the particular types of
use, but will provide a benefit to the Village.
AES Ecological Services, at the request of the Village submitted an
environmental review regarding the wetlands to the north of the property.
Village Planner Cage
highlighted the key elements of the staff report on the proposed development
which included signage, parking, buffer yard setbacks, scenic corridor relief
and the number of drive-through lanes associated with the proposed bank
use. He explained that the submitted
plan was a preliminary planned unit development plan that formulates the
concept of this type of development at this location. The petitioner would come back at a later date
to provide final plans for a final planned unit development with the associated
final engineering which would ensure that the specific plan would work at this
location. He noted that there are a
number of conditions at the end of the staff report that are crucial to any
approval of this project. Village
Planner Cage advised that copies of the staff report are available for public
review at the Village Hall.
Commissioner Gould had
concerns about parking, and would prefer fewer parking spaces at the proposed
bank location in exchange for more trees.
She questioned the choice of a day care in the plans. Mr. Bassofin answered that the day care use
is not something the petitioner would prefer at this location, but indicated
the Village encouraged this type of use prior to making their application. A health care or home furnishing,
or hardware retailer would be more appropriate due to the location and would
now be pursued.
Commissioner Gould
said the tax generating business is not the priority although consideration of
non-sales tax business is important. Per the BDI report, she would like to take
advantage of the benefits and revenue generated by a high scale retailer at
this site, considering the future
Commissioner Gould
asked Mr. Pugliese for clarification of his April 15th, 2004 letter
which discussed the installation of the landscaping for this project. Mr. Pugliese stated that the exterior and
common area landscape plan and the bank landscaping would be installed after Village
approval. They would not want to install the interior landscaping and then have
to replace it if it were damaged during construction. Perimeter landscaping will and can be initially
installed.
Commissioner Gould had
concerns about the trees located within the Route 22 right-of-way and whether
they needed to be removed. Erin Herrera,
the landscape consultant, responded that some
trees will have to be removed with the roadway widening and the associated
swales off of Route 22, but as many trees as possible will be protected, while
remaining realistic.
Commissioner Gould had
some concerns about stormwater run-off and the overall grading of the
site. Village Planner Cage stated that
the Village Engineer would be reviewing these issues in detail.
Commissioner
Schultheis questioned the types of uses at location and how they were
determined. Mr. Bassofin stated that two
drug store chains had rejected this site and a book store could not be
accommodated at this location primarily because of curb cuts and ingress and
egress restrictions. The Petitioners are
currently actively marketing this site.
Commissioner Di Iorio
asked that K-Plus Engineering take a close look at grading, drainage, run-off
and the wetland concerns. Mr. Mondiss
addressed some of these concerns by reporting that all drainage goes into
detention areas and filtered to the wetlands as well as having a substantial
wetland buffer.
Commissioner Fasano
asked the question regarding shared parking and would it relieve some of the
additional parking by the bank building.
Mr. Kidd answered that the Village Green concept used here should
encourage walking at this location and that the parking plan was reviewed in
great detail for this site plan. It was
felt that the present design was the most effective way to protect trees, wetlands,
buffer areas and still produce an effective site and parking plan.
Commissioner
Fasano was interested in the potential of a fee payment in lieu for the
non-commercial sales tax generating businesses at this location, and that was
the main and only issue at this time to him.
Ms. Kading answered that this would be hard to achieve because this
location is not a high visible retail site and that the petitioners do not want
to exclude non sales tax generating businesses at this location. Mr. Bassofin indicated that this site cannot
incur such a cost on non sales tax generating businesses. Village Attorney Fillipini clarified that
this petition was submitted prior to the adoption of the moratorium on such
uses. He also stated that a lack of a
real estate tax within the Village of Long Grove was a benefit for locating
such a development within Long Grove and that maybe a threshold percentage
could be an option. Mr. Pugliese stated
that the petitioner would have some problems with this concept because of the
unique challenges of this site and because it is not a big square footage site.
Commissioner
Lisa Phillips did not want such a proposed development to fail but would like
to maximize the potential sales tax revenue generated at this location and not
be a drain on Village provided services.
Mr. Pugliese answered that this location would only really require
emergency services from the Village in regards to services as all the roads
within the development are private.
Commissioner Fasano felt that it was important to pass this concern
along to the Village Board for their future review.
Village Planner Cage
confirmed that this is an issue and that the Village Board has similar concerns
with this project at this time, he felt that the mixture of uses could and will
be addressed at the Village Board level.
Chairman Fred Phillips stated that as a Plan Commission body, they
should be concerned with land use and voice their concerns about revenue to the
Village Board on this issue.
Chairman Fred Phillips
asked if there were any comments from the audience.
Richard Koenig had
some concerns with the plans for traffic flow.
Mr. Mondiss covered traffic flow issues and concerns regarding access
and curb cuts. The full access points
will be located as far away from the intersection as possible with a left turn
lane on Route 22 and right turn lane on
Commissioner Di Iorio made
a motion to recommend the approval of preliminary
planned unit development petition under the Village of Long Grove zoning code
to amend an existing special use permit approving a B-2 commercial planned unit
development to allow the proposed Long Grove Commons commercial development of
the property located at the northwest corner of Old McHenry Road and Route 22
with associated outdoor dining uses and specific relief granted from the scenic
corridor requirements, buffer yard requirements and conservancy encroachments
with the conditions listed in staff report dated April 15th, 2004
and also with the conditions that the
engineering issues be resolved regarding grading, drainage and run-off
in regards to wetland concerns, Commissioner Gould seconded. Ayes, all. Nays, none. Motion carried.
5.
Public Hearing to Consider a Petition Approving the Final Planned Unit
Development Plans (PUD) Associated with the
Chairman Phillips swore in the presenters.
Hal Francke, the attorney for Concord Homes, noted the
preliminary PUD Plan was initially presented approximately two years ago. He presented Village Planner Cage with the
certified mailing return receipts for the public notices and affidavits. Mr.
Francke introduced Jeff Hitz of Concord Homes, who was to cover the final PUD
plans which have changed very little from the approved preliminary PUD plans.
Mr. Hitz stated that the minor
alterations that have been made to the plans are enhancements to the plan and
described the proposed changes. A
trail/pathway was added along the Route 83 frontage. Some modifications have been made to the
trail/pathway materials in some areas as limestone screenings was not a
practical material is some areas. The
Fire District had requested an easement and a tornado siren at this location
and this has been addressed by the petitioner.
The last alteration was that the bridges and structures across the
waterways will be completely replaced as the current structures are not of an
acceptable standard.
Village Planner Cage outlined
Village Attorney Filippini noted that the base flood elevation
is the only main issue that remains outstanding although he thinks that there
is a high level of confidence that the base flood elevation that has been used
is accurate.
Chairman Fred Phillips asked the public for
comments.
Margie Bell, of 6723 RFD, asked for clarification on
the boundaries of the property and if the tree line along lots 75, 76 and 77 would
remain? Karl Krogstad, the landscape
consultant for this project, indicated the evergreen plantings would be mainly
located on the berm and that the existing tree line will be untouched as they
are on a homeowner’s property and will provide approximately a 40 foot buffer. He stated that the proposed berms would be approximately
4-5 feet high and the evergreens will range from 6-8 feet high from the top of
the berm and there will be a swale to direct water from the berm into the
stormwater management system.
Sue Smith, of 7011 RFD, had the same question as the
previous one, but only referring to the northern property lines. Mr. Krogstad
answered that there will be no berm at this location,
however a new staggered row of evergreens will be planted.
Bob Retzler, of 7003 RFD, had a question about a ditch
located at the northeast corner. Would
the ditch be dammed? Don Penne, the
engineering consultant for this project, answered that no damming will occur at
this location and that a storm sewer system will be in place to address water
runoff.
Wyane Estes, of 7007 RFD, wanted to know about the
size of the setback along the northern property line of the row of trees. Mr.
Krogstad responded 10 feet away with 6-8 foot trees with grading in the
conservancy.
Sue Smith, asked how many trees would be preserved
along the northern property lines? Mr.
Krogstad replied that the actual number is not available at this point. The actual species will have to be looked at, however, the petitioner’s goal is to save as many trees
as possible. She also asked what the
construction hours were.
Carolyn (last name unknown) of 7057 RFD,
asked if the 5 models comply with the anti-monotony code. Village Superintendent Block said the plans
will comply with the anti-monotony Code and has already been reviewed by the
Architectural Board. In response to Sue
Smith’s question about construction hours, Village Superintendent Block stated
that construction hours by Village Code are 7:00 AM to 7:00 PM.
Margie Bell wanted to know size and height of the
homes. Village Superintendent Block
answered 28 feet to the mid-point of the roof, 4500-5500 square feet for home
sizes.
Wayne Estes questioned the timeframe on the planting
of trees. Mr. Krogstad said the grading
and construction of the homes will dictate when the plantings would take
place. Mr. Hitz has requested berm and
planting approval from the Village and hopes to get a lot of plantings installed
this fall. Village Superintendent Block
said Prairie Trails is a good example of this process and suggested residents
take a look at this subdivision.
Plantings on individual lots occur through the certificate of occupancy
process in association with a building permit.
Margie Bell asked what the phases are and when will
they occur? Mr. Hitz answered the 19
lots to the south will be first and the roads will go in at the same time. Margie Bell also asked about which way the
garages would face? Village
Superintendent answered that the garages are side-loading and the Maximum
construction time will be approximately 2-3 years.
Commissioner Gould had some concerns on the well house
elevations. Village Planner Cage answered
that these elevations would be reviewed by the Architectural Board on
4/21/04. She had some concerns on the
streambed, Superintendent Block answered that this would be reviewed by Lake
County Stormwater Management Commission.
She asked if the proposed signage would be reviewed by the Architectural
Board and Village Planner Cage answered that this would.
Commissioner Gould asked if the emergency access to
the south had been eliminated because that was a big concern to her. Superintendent Block answered that yes it had
been eliminated due to the Illinois Department of Transportation requirements.
Commissioner Gould referenced the Plan Commission
conditions listed in the April 30, 2002 meeting minutes.
Commissioner Lisa Phillips had a concern about lots
73-80, whether there is a visual screen and no second floor decks. Second floor decks/balconies are prohibited
within this proposed subdivision and two entrances on ¼ acre lots are not
permitted. Such language must be
indicated on the final plat.
Lee Bassett, noted that the Conservancy & Scenic
Corridor Committee requested that the petitioner make the berm undulating as
requested? Mr. Hitz answered that the
berm would be modified to meet this requirement and that there was no traffic
light warranty at this location, yet.
Commissioner Gould motioned to approve the petition
for the final planned unit development plans (PUD) associated with the Indian
Valley Subdivision, a 113.57 acre subdivision located on the west side of Route
83, on the east side of Diamond Lake Road and south of Route 45 with the
conditions that the engineering issues are resolved and that the conditions
listed in the April 30, 2002 Plan Commission meeting minutes are complied
with. Commissioner Schultheis
seconded. Ayes, all except
Commissioner Di Iorio who abstained.
Motion carried.
6. Public Hearing to Consider a Petition Under
the Village of Long Grove Zoning Code to Authorize a Planned Unit Development
(PUD) Subdivision of the Existing One R1 Single Family Zoning Lots (Total Net
Property Size of 11.9 Acres) into Seven Single Family Zoning Lots Proposed as
the Orchards Subdivision, As Specified Within the 2002 Annexation Agreement
(Average Net Lot Size of 1.2 Acres) Located at the Southeast Corner of Old
McHenry Road and Route 22, Submitted by Mehran Farahmandpour.
Mehran
Farahmandpour, the petitioner, was sworn in for the public hearing.
Mr.
Farahmandpour gave an introduction to the project, which he is a neighbor of,
he resides at 3866 RFD, which is directly south of the subject property. Joe Gallo, who is the general contractor for
this proposed project was present also.
Mr.
Farahmandpour provided some details on the proposed plans. Berms would be constructed along the Route 22
and the
Mr.
Farahmandpour thought it was appropriate for the Village to determine what
zoning this property would have, whether it is R-2 or R-3 zoning, he would
follow what the Village recommended on the zoning of the property. Village Planner Cage suggested that the
zoning at this location should really be R-3 which would accurately reflect the
minimum lot sizes of one acre.
Village
Attorney Filippini noted that the project would still go through the PUD
process regardless of the previous annexation agreement. He also noted that the annexation agreement
specifies R-2 zoning for this property.
Chairman Fred Phillips stated that R-3 is the appropriate zoning for 1
acre lots at this location.
Commissioner
Gould asked if setbacks are measured from centerline of the road or from
property lines.
Village
Attorney Filippini noted that the road would be an easement, maintained by the
home owners’ association. Whether the
road is included as part of the lots or not, is up to the Plan Commission to
decide.
The
key issues are whether the road is designated as part of the lots, the
designated zoning, how the setback is described and measured from right-of-way line
or the centerline of the road. This
issue was discussed last year by the Plan Commission and should be recorded in
previous minutes. A review of Plan
Commission minutes on road easements and setback will be necessary. One other issue was the septic requirements
for a 40,000 square foot lot.
Mr.
Farahmandpour stated that a sanitary sewer is not a cost effective option at
this location.
Commissioner
Lisa Phillips asked if the property to the east was a subdivision and could
access be gained to Route 22? Mr.
Farahmandpour confirmed that it is Oakwood Estates and that no access to Route
22 will be permitted per the Illinois Department of Transportation.
Mr.
Farahmandpour asked who would be required to install the limestone pathway at
this location. Village Superintendent
Block answered that the petitioner would have to install the pathway, as stated
in the Old McHenry Trail Plan.
Superintendent Block also noted that the septic field encroachment into
the scenic corridor will need to be reviewed and approved by the Conservancy
and Scenic Corridor Committee.
Commissioner
Lisa Phillips asked if the existing silver birch trees would survive relocation.
Mr. Farahmandpour answered ideally yes
and everything possible would be done to save the trees at this location.
Commissioner
Gould asked what types of landscaping will be required. Mr. Farahmandpour answered that there is no woodland
conservancy at this location and that some trees will have to be relocated.
Village
Attorney Fillipini noted that an Illinois Department of Natural Resources
review must take place for this proposed subdivision.
Mr.
Farahmandpour stated that the proposed berms will be approximately 8 feet in height.
Village
Planner Cage said the road details and landscape plan will be reviewed by Village
Staff.
Commissioner Gould motioned this item to be continued
to the next available meeting.
Commissioner Di Iorio seconded. Ayes, all, No nays.
Motion carried.
7.
Continued Public
Hearing Regarding Non-Retail Uses in Commercial Districts within the Village of
Long Grove and to Discuss a Comprehensive Evaluation and Amendment to the Use
Regulations within the Commercial Districts in the Village of Long Grove.
Village Attorney Fillipini outlined the process
described in the April 14, 2004 memorandum from Village Attorney Tappendorf.
Commissioner Gould and Commissioner Lisa Phillips
both had concerns with the permitted and special use lists.
Village Attorney Fillipini recommended that the Plan
Commission should pick one of the three options listed in the memorandum or
blend the three options whichever was more appropriate to the Plan
Commission. The key was to identifying
the problem and then picking which option or blend of options that best
addresses the concerns. The Plan
Commission members were to think about which option would be most appropriate
for the next meeting.
Commissioner Schultheis motioned to continue this
agenda item to the next available meeting, seconded by Commissioner Lisa
Phillips. All ayes, no
nays. Motion carried.
8. Public Hearing for the
Consideration of a Text Amendment to the Various Provisions of the Planned Unit
Development Regulations of the
Village Attorney Fillipini provided a description of
the request for a text amendment. This
request was to essentially consolidate the references within the Village Code
into one section and to clean-up the code so that there are no conflicts regarding
impact fees and security deposits.
Commissioner Gould motioned to approve the proposed
text amendment regarding impact fees and security deposits as outlined in the
two April 8, 2004 memorandums from Village Attorney Tappendorf, Commissioner
Fasano seconded, all ayes, no nays.
Motion carried.
9. Approval of March 2, 2004 Minutes.
Commissioners Gould, Village Attorney Fillipini and Commissioner
Lisa Phillips noted some changes to the March 2, 2004 draft minutes. Commissioner Lisa Phillips motioned to
approve the minutes with the noted changes, Commissioner Di Iorio seconded, all
ayes, no nays. Motion carried.
10. Other Business
Commissioner Fasano updated the Plan Commission on
the last Village Board Meeting and that the driveway ordinance had been
approved and that petitions from the Valentino Winery and Gridleys could be
coming before the Plan Commission in the future.
11.
Adjournment:
Next Regular Meeting, Tuesday, May 4, 2004,
8:00pm
Motion to adjourn by Commissioner
Gould, seconded by Commissioner Schultheis. Ayes, all. Nays, none, motion carried. Meeting adjourned at 12:59 p.m.
Respectfully submitted by,
Village Planner
Village of Long Grove