Long Grove Plan Commission

December 6, 2005 Meeting Minutes

                                                                                                                            

 

Chairman Present:  Fred Phillips.

 

Commissioners Present:  Eduardo L. Acuna, Charles Cohn, Michael A. Dvorak, Nicholas Fasano, Tobin Fraley, Joseph Di Iorio, Robert Jenkins, Lisa Schultz Phillips, and Shelly Rubin

 

Commissioners Absent:  none

 

Also Present:  Village Planner James Hogue, Plan Commission Secretary Wendy Parr, and Village Attorney Julie Tappendorf

 

 

1.    Call to Order - Chairman Phillips called the meeting to order at 8:02 p.m.

 

Approval of Minutes:  Chairman Phillips moved to postpone reviewing and approving the meeting minutes until the end of the meeting.  Commissioner Lisa Phillips seconded the motion.  All Ayes.  No Nays.  The motion carried.

 

 

2.    Public Hearing:  Continuation; Consideration of proposed amendment(s) to Le Savanne of Long Grove Planned Unit Development Subdivision, existing special use permits and/or additional relief necessary and/or appropriate under the zoning code that may be necessary to allow an addition to and expansion of the Arlington Rehabilitation and Living Center.

 

Chairman Phillips swore in all those attending the hearing, who planned to give testimony during the hearing.

 

Petitioner Sig Lefkovitz reviewed the previous plan and the proposed changes.  The proposed addition had been moved from the north side of the building to the east side.

 

Village Planner Hogue provided a brief summary of the petition and the concern about the location of the addition, especially relative to the encroachment to the setback.  With the new addition, the setback remains at 58’ and does not meet the code’s 100’ setback requirement.  However, upon reviewing the prior Plan Commission meeting minutes it was noted that the previous building plan was approved and a correction to the plat would need to be made to bring it up to date.

 

Resident Mr. Blackburn thanked the petitioner for moving the addition.  However, he still had a question regarding action items agreed to on 10/25/05.  He wanted to know if that list is still acceptable, as agreed.  Mr. Blackburn noted that siding and bricks have been corrected.  He wanted to know if a landscaping plan has been submitted.  The petitioner described the landscaping plan.  Mr. Blackburn questioned the construction dumpster on the west side of the building and the containment of waste during the construction of the addition.  The petitioner responded that the dumpster has remained by the building for the past year because of the ongoing remodeling project.  Mr. Blackburn wanted to know what waste arrangement will be made to collect waste for the on-going operation.  The petitioner stated that trash is compacted and hauled away; all operational waste is handled in the compactor.  He confirmed that there will be no permanent dumpsters placed outside of the facility.  Mr. Blackburn asked what arrangement will be made for the easement during construction.  The petitioner stated there will be a construction easement.  Regarding the air handling unit noise, the petitioner stated that he will put a noise insulating fence around it. 

 

There was a general discussion about the rules regarding dumpsters.  Permanent dumpsters must be enclosed.  Temporary dumpers are acceptable during the construction period. 

 

Commissioner Di Iorio asked about the exterior finish of the addition to the building; will it be stucco or dryvitt?  The Petitioner responded that it will be stucco.

 

Commissioner Phillips stated that during the previous meeting, the petitioner agreed to use brick but now it seems that the exterior finish has been changed to stucco.  The petitioner stated that this change was made to match the existing building and because of the roof angle.  Chairman Phillips suggested that the building exterior be addressed by the Architectural Review Board.

 

Commissioner Di Iorio noted that the existing elevation of the east side is not shown on the drawings submitted and Commissioner Di Iorio suggested that the petitioner ensure that the east side elevation information is made available to the Architectural Review Board.  There was a general discussion about the drawings and it was noted that they are still draft.  Specifically, the retention ponds will be removed from the final draft of the drawings.

 

Mr. Blackburn asked that regular meetings be held between the petitioner, the operator, Jimmy Mann, and himself, during construction, to resolve any issues which may come up.

 

Commissioner Acuna moved to approve the addition, per drawings issued 11-22-05, contingent upon final approval of the Architectural Review Board.  The motion was seconded by Commissioner Di Iorio. All Ayes.  No Nays.  The motion carried.

 

 

3.    Other Business: 

a.        Consideration of “Rules of Procedure” as modified at the 11/1/05 meeting.  Village Planner Hogue presented the commissioners with a memorandum, dated 12/6/05, with suggested changes from the Village Manager.  There was a general discussion about the two bullet points in the memorandum.  Commissioner Cohn stated that he thought both bullets were already covered in the rules and therefore, not necessary.  Commissioner Dvorak agreed that both bullets would not add anything of value.  Commissioner Acuna thought the second bullet was not necessary but the first bullet could be useful in some cases.  He would not be opposed to adding the first bullet. 

 

Commissioner Rubin asked what precipitated these suggestions from the Village Manager and Village Planner Hogue and Village Attorney Tappendorf both responded that they have seen these rules elsewhere.  Commissioner Acuna stated that the rules would be helpful for training new commissioners.  Commissioner Lisa Phillips asked why the commission has these rules and why the Village Board does not.  Village Attorney Tappendorf explained that each board or commission has the authority to consider and adopt its own rules and procedures and that similar rules could be adopted by the Board.  Commissioner Rubin stated that he thought these were good guidelines but does not want to adopt them as rules.  Commissioner Rubin moved to make the opposed rules of procedures guidelines but not operating procedures.  Commissioner Rubin stated that he thought they were too restrictive and do not allow flexibility, especially since the Plan Commission is a recommending body. 

 

Commissioner Cohn pointed out that using the previous hearing as an example, some rules are too restrictive.  Commissioner Fasano stated that he thought the Plan Commission was moving forward on adopting the rules but now it seems that the memo has suddenly changed the direction of the commission.  There was a general discussion about the pros and cons of having the rules.  Village Attorney Tappendorf clarified that these were not intended to be codified in the Village Code; they are intended to be internal rules. 

 

Commissioner Lisa Phillips suggested that the distinction between rules and guidelines can be made by section within the document.  Commissioner Acuna suggested sections #3 & 4 be eliminated. Commissioner Jenkins suggested that we may not need this because our lawyer is guiding us during meetings.  Commissioner Fasano stated that we may need this for large, formal petitions.  Commissioner Acuna suggested that instead of this format, the chairman put the rules in a memo to the commissioners and that way, it would not need to be voted upon.

 

Barbara Turner asked if there was a job description for a Plan Commissioner.  There is not.  Barbara thought it would be a good idea to have a job description.  Also, she stated that she likes to hear the repetition so that she knows where each commissioner stands on an issue.  Village Attorney Tappendorf stated that the ‘avoiding repetition’ guideline may be beneficial for big meetings.  She also suggested leaving section #6 in because it is consistent with state law. 

 

The consensus among commissioners was for Chairman Phillips to send the “Rules of Procedure” to the commissioners in memorandum form.

 

 

b.       Approval of 2006 meeting dates.  Village Planner Hogue presented a list of proposed meeting dates.  There was a general discussion. 

 

Commissioner Fasano moved to approve the calendar presented, as amended.  Commissioner Acuna seconded the motion.  All Ayes.  No Nays.  The motion carried.  The amended calendar is attached.

 

4.    Approval of the September 6th, September 20th, and November 2nd Meeting Minutes.

 

Commissioner Rubin moved to accept the September 6, 2005 minutes, as corrected.   The motion was seconded by Commissioner Cohn.  All Ayes.  No Nayes.  The motion Carried

 

Commissioner Lisa Phillips moved to accept the September 20th minutes, as corrected.  The motion was seconded by Commissioner Rubin.  All Ayes.  No Nayes.  The motion Carried

 

Commissioner Rubin moved to accept the November 2nd minutes, as corrected.  The motion was seconded by Commissioner Cohn.  All Ayes.  No Nayes.  The motion Carried

 

 

5.    Adjournment

 

Commissioner Dvorak moved to adjourn the meeting.  The motion was seconded by Commissioner Fraley. All ayes, no nays.  The motion carried.

 

The meeting was adjourned at 9:50 p.m.

 

 

The next meeting is January 17, 2005.

 

 

Respectfully submitted,

Wendy Parr

Plan Commission Secretary

 

Attachment – 2006 Meeting Dates

 

2006

 

PLAN COMMISSION & ZONING BOARD of APPEALS (PCZBA)

REGULAR & SPECIAL MEETING DATES

 

REGULAR MEETING DATE                                 SPECIAL MEETING DATE

   (1st Tuesday of the Month)                            (3rd Tuesday of the Month)

 

January 17, 2006**                                                    No Special Meeting

 

February 7, 2006                                                        February 21, 2006 

 

            March 7, 2006                                                            March 21, 2006

 

            April 4, 2006                                                               April 18, 2006

 

            May 2, 2006                                                                May 16, 2006

 

            June 6, 2006                                                               June 20, 2006

 

            July 18, 2006**                                                          No Special Meeting

 

            August 1, 2006                                                           August 15, 2006

 

            September 5, 2006                                                     September 19, 2006

 

            October 3, 2006                                                          October 17, 2006

 

            November 7, 2006                                                      November 21, 2006

 

            December 5, 2006                                                      December 19, 2006

 

** Regular Meeting date changed to 3rd Tuesday due to Holidays

 

·         The Village of Long Grove PCZBA meets at 8:00 p.m. every 1st Tuesday of each month unless otherwise noticed. 

 

·         Special meetings (@ 8:00 PM) are held as needed and typically scheduled for non-zoning related agenda items. 

 

·        Complete applications must be submitted 30 days prior to the scheduled meeting date.