MEMORANDUM

VILLAGE OF LONG GROVE

MINUTES OF THE VILLAGE BOARD OF LONG GROVE

Tuesday, March 13, 2007 at 8 P.M.

3110 RFD, LONG GROVE, ILLINOIS 60047-9613

CALL TO ORDER:

President Rodriguez called the meeting to order at 8:02 P.M.

OFFICIALS IN ATTENDANCE:

Village President: Rodriguez

Trustees: Borawski, Hannon, Klein, Lazakis, Schmitt

Trustees Absent: Barry

Village Clerk: Schultheis

Also Present: Village Manager Lothspeich, Village Superintendent Block, and Village

Counsel Tappendorf, Village Planner Hogue

VISITOR’S BUSINESS/OTHER BUSINESS:

President Rodriguez introduced Boy Scout, Curtis Borawski, as a guest in the audience

Homeowner Associations:

Fields Of Long Grove – Karen Grandt – No one present. Nothing to report.

Cobblestone – Darren Knapp. – Mr. Knapp stated that there was a problem with drainage and

drainage tiling that affected Hawthorn Woods and residents in his subdivision. He also stated that the

drain tiles of Woodlawn/Country Meadows Schools do not hold water properly. Superintendent Block

stated that last year there had been a meeting with Hawthorn Woods, Long Grove and the School

and that Lake County Storm Water has been evaluating the situation. He suggested that the

subdivision continue to let Lake County Storm Water monitor the situation and come up with some

sort of resolution. – No action was taken.

Countryside Drainage - Bobbie O’Reilly said that there is a severe drainage problem on Indian Creek Road

that often blocks traffic because of flooding on one side of the road. Superintendent Block stated that Lazy P

Farm driveway has no culvert, so there is nowhere for the water to go. – No action was taken.

Arts & Music Council – 2007 Events; Temporary Sign(s) & Insurance.

2007 Events. As required by Resolution 2005-R-15 that establishes the Arts Committee, Arts Commissioner
Fraley will be presenting a list of planned events for 2007 working an event involving children. –
Arts Commissioner Fraley said that there were nine (9), Sunday concerts planned for 2007.
They were also looking into having movies shown on Towner Green. -

Trustee Borawski moved to approve the Arts & Music Council 2007
Events contingent upon review by the Long Grove Business Partners Group; seconded by Trustee Klein.

Voice Vote: All ayes, no nays, one absent (Motion carried 5 – 0)

Temporary Signs. Commissioner Fraley requested temporary banners on the Buffalo Creek Park fences
advertising the 2007 Events.
– Trustee Lazakis moved to approve the temporary signs on the Buffalo Creek Park fences for the
Arts & Music Council 2007 Events; seconded by Trustee Schmitt.

Voice Vote: All ayes, no nays, one absent (Motion carried 5 – 0)

Liability Insurance. Commissioner Fraley inquired about continued insurance coverage under the Village’s liability insurance policy. As the Village Board may recall the Village created the Arts Committee and appointed Tobin Fraley as the Arts Commissioner in order to extend the Village’s liability insurance coverage to the planned 2006 events. - Because Arts Commissioner Fraley was reappointed as a Commissioner, he is covered by insurance. Trustee Klein moved to direct Counsel to put together a Resolution for the April 10, 2007 meeting to reappoint Arts Commissioner Fraley; seconded by Trustee Lazakis.

Voice Vote: All ayes, no nays, one absent (Motion carried 5 – 0)

Garbage along Old McHenry Road – Tobin Fraley told the Board that sacks of garbage are being illegally dumped, by the same person/s, along Old McHenry Road. There is supposed to be a $500 fine for dumping household trash – No action was taken.

Lions Club Candidate’s Night – Trustee Schmitt told the Board that on Thursday, April,12, 2007, there would be a Candidate’s Night at Woodlawn School; and it would include a Question & Answer Session. – No action was taken.

ACTION ITEMS:

Item #1: Report of the March 6, 2007 PC & ZBA Meeting.

The Plan Commission & Zoning Board Of Appeals recommended approval of the following item

during their March 7, 2007 meeting:

Ø Final Plans & Plat Of Subdivision For The Eastgate Estates R-2 Planned Unit Development (21.8 Acres Subdivided Into Nine (9) Single-Family Lots), 5168 Aptakisic Road, Fidelity Wes Development. Located On The South Side Of Aptakisic Road East Of And Adjacent To The Bridlewood Subdivision.

Please note that the recommended final plat of subdivision includes the following:

1. Changes from the approved preliminary plat of subdivision. Increased and uniform front yard setbacks and reduced conservancy bufferyard. The enclosed plats of subdivision highlight these changes (light blue – setbacks; yellow – roadway easement). In an effort to maximize the distance between the closest point of the roadway and the closest point of the home, the width of the roadway easement was reduced from 60 feet to 40 feet with the additional 20 feet (10 feet on both sides of the roadway easement) being restricted to drainage and utilities (similar to the final plat for the Prairie Trials PUD).

2. “Grandfathering” to the current zoning code. The recommended Final Plat includes specific maximum floor area ratio (F.A.R.) and building heights for each lot based upon the current zoning code (with the exception of the reduced maximum F.A.R for lots #3 and #4 that back up to Buffalo Grove properties to the south). –

Trustee Schmitt moved to direct Counsel to prepare an ordinance granting a special use permit

for a planned unit development and approving a preliminary planned unit development plan for

the Eastgate Estates planned unit development as recommended by the Plan Commission

incorporating the approvals by the Conservancy Scenic Corridor Committee; seconded by

Trustee Lazakis.

ROLL CALL VOTE:

Barry – absent; Boraswki – aye; Hannon – aye; Klein – aye; Lazakis – aye; Schmitt – aye.

(Motion carried 5 – 0, one absent)

Item #2: Report of the March 7, 2007 CSCC Meeting.

The Conservancy Scenic Corridor Committee considered items as highlighted by Village Planner

Hogue – No action was taken.

Item #3: Ordinance Approving Code Amendment Re: Fences.

In order to consider allowing the proposed stockade fence on the Ravenna East parcel, the Village

Code requires amendment. – Trustees had reservations about allowing the fencing changes to the

Current coding. It was also brought to the attention of the Board that the petitioner has her home for

sale. There was also a sense amongst the Trustees that it may not be easy to have the fence maintained.

Village Counsel Tappendorf stated that while the Village can enforce Building Code violations, it has

no recourse for aesthetic maintenance. The consensus amongst the Trustees was that the fencing in the

scenic corridor should be removed - No motion.

Item #4: Resolution Approving Ravenna East Stockade Fence Height and Location.

The draft resolution is conditioned on evidence that the Ravenna East Declaration of Covenants has

been amended, the owner will need a copy of the amendment for its files. In an effort to ensure that the

covenants are amended and the Village receives a copy of the amended covenants as required, the

Village Board may wish to clarify that a fence permit will not be issued until the amended covenants

are provided. - The consensus amongst the Trustees was that the fencing in the

scenic corridor should be removed

Trustee Klein moved to approve a Resolution granting approval for the

Installation and Maintenance of a Fence on Lots 101 & 102 of the Ravenna East Planned Unit

Development, subject to the condition that no fence permits may be issued until the amended

declaration of covenants are provided, but removing the scenic corridor fencing and also based

upon written support from Ravenna residents approval; seconded by Trustee Schmitt.

Voice Vote: All ayes, no nays, one absent (Motion carried 5 – 0)

Item #5: Resolution Authorizing Sanitary Sewer Connection - 7107 N. Hwy 83.

This B-2 zoned property is located at the northwest corner of the Route 83/Osage Lane intersection.

Trustee Schmitt moved to approve a Resolution Authorizing the Issuance of a Permit for Connection of 7107 Osage Lane to a Sanitary Sewer Main; seconded by Trustee Boraswki.

Voice Vote: All ayes, no nays, one absent (Motion carried 5 – 0)

Item #6: Resolution Supporting New Hospital In Northwest Lake County.

Village of Round Lake Park Village Clerk Kristan circulated the enclosed resolution to Lake County

communities requesting that the Illinois Health Facilities Planning Board support Advocate Health

Care’s plans to build a 144-bed hospital in Northwest Lake County (Round Lake Park). – President Rodriguez informed the Board that there may be two possible hospital sites. The consensus of the Board was to wait for more information – NO MOTION

Item #7: Discussion Of Comprehensive Amendments To Zoning Code.

Village Counsel Tappendorf discussed some of the most comprehensive aspects of the Zoning Code for

the Public Hearing –

FAR - she said that the issue that the Plan Commission felt very strongly about was the

reduction in the FAR for residential structures. This chnage and applies to all residential buildings

except PUD’s (like Ravenna) where the FAR is stipulated in the covenants. In areas where PUD

approvals are silent on FAR, they are NOT grandfathered, and must adhere to the new codes.

Staff discussed the fact that there are many with expectations that they can build a bigger house in

Long Grove. Village Tappendorf presented a survey that the Plan Commission reviewed that showed

that FAR maximums were comparable with other Villages.Resident Carolyn Denaro stated that there

should be more education for maintenance of the land on the lots.

Trustees wondered if Village was choosing between bigger lots or clustering? In that same vein, Plan

Commissioner Di Iorio stated that the smaller house sizes may be discouraging creativity and

Uniqueness because the square footage of the house will not allow for as many building options.

Resident Louis Stein also said that the smaller houses would discourage creativity in design.

Plan Commissioner Tobin Fraley said that the Comprehensive Plan of the Village already states that

Long Grove is to be unique “in a morass” of suburbs.

Building Height – Village Counsel Tappendorf said that the Plan Commission had recommended that

on lots of less than one acre maximum building height would be 31 feet (not the standard 35 fett permitted elsewhere).

Some residents expressed anger that other communities do not make walkouts count, but Long Grove

Does, which reduces the size of the house.

At 10:02 PM, Trustee Borawski left the meeting.

Signs – Board discussed whether or not signage for events should stay in the hands of the Board or reside with Staff. It was decided that criteria should be laid out for what constituted a temporary event.

Parking - The new parking regulation in the B1 District would require five spaces for every 1000 square feet of retail space. There will also be payment-in-lieu of spaces relief. The fee has been left blank. Once the space has been paid for, it does not have to be paid again, even if another owner moves in.

Plan Commissioner Acuna asked if the money collected from the parking fees would go in the Village Fund for maintenance; and Village Counsel Tappendorf replied that it would go into a separate fund for acquisition and maintenance.

At 10:21 PM, Trustee Borawski reentered the meeting.

Other elements of the Zoning Code were discussed. – No action was taken.

Item #8: Discussion Of Village-Wide Traffic Study Report.

Discussion would be mentioned in the Wish List of the Budget – No action was taken.

Item #9: Discussion Of Village-FY 2007/08 Budget.

The Village Board discuss each of the possible projects and identify as either (1) “approved”; (2) “not

approved”, or (3) “on hold” for possible consideration so that the “approved” items can be

implemented. –

Board and Staff went through the items on the Wish List to discuss their feasibility and desirability as

budgetary considerations.

On Capital Expenses: Remains on Wish List On Hold/Deleted/Undecided

New Village Entrance Sign $50,000

Re-Stripe Municipal Lot $8,000

Village Hall Parking Enclosure $5,000

Replacement Server $7,000

Village Hall Basement

Waterproofing $5,000

Turner Property Improvements $10,000

Municipal Parking Lot Repairs $15,000

Municipal Parking Lot Maint. $25,000

New Superintendent Vehicle $20,000

Increased Road Maintenance $50,000

Modern Roundabout $200,000*

Traffic Calming $90,000

· (Potential that $145,000 coverage of the $200,000 from Streetscape Grant)

Resident Camy Gould stated that Traffic Calming was not wanted by residents. She suggested wide striping by Stop Signs to signal drivers to slow down.

President Rodriguez brought up the issue of a Land Manager as part of the Wish List. Resident Eric Burgess said that the Ash Borer insect is in surrounding suburbs, and we need a plan to keep it from entering our tree stock and destroying our trees. Trustee Hannon suggested that a proposal of costs be prepared and that the Village should meet with the Park District. President Rodriguez also stated that mapping needed to be done initially to determine what is needed. – No action was taken.

Item #10: Village President Rodriguez.

A. Treasurer Report For February 28, 2007. – Trustee Klein moved to approve the Treasurer’s Report for February 28, 2007; seconded by Trustee Lazakis.

ROLL CALL VOTE:

Barry – absent; Boraswki – aye; Hannon – aye; Klein – aye; Lazakis – aye; Schmitt – aye. (Motion carried 5 – 0, one absent)

B. Actual and Budget Comparisons For Period Ending February 28, 2007. –

Trustee Hannon moved to approve the payment of the bills, seconded by Trustee Lazakis.

ROLL CALL VOTE:

Barry – absent; Boraswki – aye; Hannon – aye; Klein – aye; Lazakis – aye; Schmitt – aye. (Motion carried 5 – 0, one absent)

C. Board/Commission/Committee/Appointments. – Nothing to report. No action was

taken.

Item #11: Village Trustee Barry.

Not present – However, there was mention of the coyote issue. Superintendent Block stated that while

it is legal in Lake County to get a license to kill a coyote; it is illegal to discharge a firearm in the open

in Long Grove – No action was taken.

Item #12: Village Trustee Borawski.

Nothing to report. No action was taken

Item #13: Village Trustee Hannon.

Nothing to report. No action was taken.

Item #14: Village Trustee Klein

SWALCO – Trustee Klein reported that she would be at the upcoming SWALCO meeting. – No action

was taken.

SECURITY – Trustee Klein reported on the incident status for 2006 and that the increase in the amount

of burglaries in the Village was dueto inside jobs at a construction site. Otherwise, burglaries stayed the

same. – No action was taken.

SIGNS – Village Manager Lothspeich said that he was getting proposals on the sign for the Village

Hall entrance. –No action was taken. .

Item #15: Village Trustee Lazakis.

Historic Business District/B1-A TIF District Evaluation Update. Trustee Lazakis, Trustee Hannon, Village Engineer Chiczewski and Staff met with Ehler’s Representatives Lisa Lyon and John Repsholdt on March 6, 2007 to review the updated project costs (including Route 83 intersection improvements and possible public water distribution system) and various financing options – Trustee Lazakis said that they were looking into whether the Water System project should be standalone or integrated into the TIF outline of costs – No action was taken.