MINUTES OF THE VILLAGE BOARD OF LONG GROVE
Tuesday, April 10, 2007 at 8 P.M.
3110 RFD,
CALL TO ORDER:
President Rodriguez called the meeting to order at 8:03
P.M.
OFFICIALS IN ATTENDANCE:
Village President: Rodriguez
Trustees: Barry,
Borawski, Hannon, Lazakis,
Schmitt
Trustees Absent: Klein
Village Clerk: Schultheis
Also Present: Village
Manager Lothspeich, Village Superintendent Block, Village Counsel Tappendorf
President Rodriguez reminded the audience
that there was a Candidate’s Forum on Thursday, April 12, 2007 at
VISITOR’S BUSINESS:
Homeowner
Associations:
Promontory/Oak
Hills #3 – Boris Geeza. – No one
was present. No action was taken.
Promontory
Ridge/Oak Hills #7 – Debbie Keyes. - Residents from the subdivision spoke of the
difficulties regarding visibility when turning eastbound on to Rte
22. Superintendent
Block said
space bars will be
relocated so as to improve visibility. Residents also complained that the design was
flawed because of topography issues. Superintendent Block stated there were weekly meetings
regarding the road
construction, and that he would bring the sight line issue to their attention.
Members from the Subdivision wanted Debbie Keyes and
Randy Sinker to be the point people to
contact. There was
also the issue of cut-through traffic that was degrading the integrity of the
infrastructure, and the frustration of residents in the area in
their lifestyle. Village Manager Lothspeich
stated that a RIGHT
TURN LANE is planned as part of the improvements, and will abate the cut—thru
traffic situation –
completion is scheduled for the end of June, 2007. – No action
was
taken.
Stockbridge
Farms – Sai
Nimmagadda. – Chris Borawski
was resident present. Nothing to
report. No action
was taken.
Special Event Applications:
Chocolate Fest. – The chocolate chef tent and
chocolate fashion show have been moved back to Towner Green from
Trustee Lazakis
moved to approve the Annual Chocolate Fest from May 4, 2007 thru May 6, 2007;
seconded by Trustee Schmitt.
VOICE VOTE: All ayes, no nays (Motion carried – 5 - 0;
Trustee Klein absent).
The Kids Are Alright Concert. – This is the first year for this
event to be held at
TrusteeLazakis moved to approve The Kids Alright Concert
from May 19, 2007; seconded by Trustee Schmitt.
VOICE VOTE: All ayes, no nays (Motion carried – 5 - 0;
Trustee Klein absent).
Strawberry Fest. – The event is similar to
last with the exception of relocating events back to Towner Green Trustee Lazakis
moved to approve the Annual Strawberry Fest from June 22 thru June 24, 2007;
seconded by Trustee Barry.
VOICE VOTE: All ayes, no nays (Motion carried – 5 - 0;
Trustee Klein absent).
Temporary Sign Requests:
32 Sq. Ft. (single sided) Leasing Sign –
7101 Hwy Route 83.
March 27, 2007 Board Meeting.
The motion to approve the request for a 63 sq. ft. (double sided) sign failed due to a lack of a second.
Petitioner Patrick O’Looney compromised on single-sided 4’ x 8’ sign with the stipulation of one
Year; facing Rte 83.
Trustee Borawski
moved to approve one temporary sign of 4’ x 8’ “for lease” sign on the 7101
Hwy. Route 83 commercial property
for a period not to exceed 12 months; seconded by Trustee
Schmitt.
VOICE VOTE: Four ayes, One Nay
(Motion carried 4 – 1, Trustee Klein absent).
Hope
Lutheran Church – Annual Vacation Bible School: 2 – 36”x 45” vinyl
banners from May 1, 2007 thru June 22, 2007 (at the following locations: (1)
north-east edge of their property along Arlington Heights Road and (2)
south-east edge of their property at the corner of Checker and Arlington
Heights Road. Trustee Barry moved to approve the request from
VOICE VOTE: All ayes, no nays (Motion carried 5 – 0;
Trustee Klein absent).
Raffle Licenses
- Waiver Of Application Fee and Bond Requirements.
Chocolate Fest. Easter Seals Metropolitan Chicago submitted a raffle license application
and requests wavier of the bond and fee requirements. Trustee Lazakis
moved to approve a waiver
of the $25 application fee and bond
requirements for Easter Seals Metropolitan of
Chocolate Fest; seconded by Trustee Barry.
ROLL CALL VOTE: Barry – aye; Borawski
– aye; Hannon – aye; Klein – absent; Lazakis –
aye; Schmitt – aye. (Motion carried 5 – 0)
The Kids Are Alright Concert. The Long Grove Lions Club submitted a raffle license application for
the May 19, 2007 concert in
-Trustee Hannon noted that the application needed to state to whom the funds were earmarked;
as well as having the appropriate box checked (“Religious” was accidentally checked).
Trustee Schmitt moved to approve a waiver
of the $25 application fee and bond requirements
for The Long Grove Lions Club for The Kids Are
Alright Concert as corrected; seconded by
Trustee Barry.
ROLL CALL VOTE: Barry – aye; Borawski
– aye; Hannon – aye; Klein – absent; Lazakis –
aye; Schmitt – aye. (Motion carried 5 – 0)
Coyote
Presentation –
Nan Buckardt,
Woods, provided information regarding coyotes and their habits. She said that coyotes were not
attacking dogs for food, but that they attacked during mating season and when the dog had entered
their territory. She said if confronted by a coyote:
1) Do not run – it gives the impression that you or your pet might be prey.
2)
Keep pets on a leash to keep them from exploring
too close to a coyote habitat.
3)
Shout at the coyote or throw something at them - take an aggressive
stance to make them back off.
She also said that it was not natural for coyotes to travel in packs; and that coyotes that appeared to be aggressive should be reported to the IL Department of Natural Resources (847-608-3100) or the Lake County Forest Preserves (847-367-6640). A coyote brochure could be downloaded at www.LCFPD.org.
Nan Burkardt also noted that the coyote population of the County had not risen nor declined in the last decade.
Informational Only. No
action was taken.
ACTION ITEMS:
Item #1: Report of the April 4, 2007 CSCC Meeting.
The
Conservancy Scenic Corridor Committee meeting was cancelled due to low
attendance. – Nothing to report. No
action was taken.
Item #2: Ordinance Approving Comprehensive Amendments To Zoning Code.
The draft ordinance (clean) and executive summary were posted on the Village’s web site and available
at the Village Hall beginning March 9, 2007- Trustees were involved in discussion in various aspects
of what was to be voted upon. Trustee Hannon submitted and reviewed Recommendation and
Questions she had regarding the Zoning Code amendments. Trustees discussed the possibility of a
fence code. Trustees suggested waiting before voting upon amendments.
Trustee Schmitt suggested that a Tree Preservation Ordinance needed to be more explicit; Trustee
Barry agreed. Lori Lyman of the Architectural Board also agreed, stating that the younger (3” caliber)
trees represented the next fifty years of growth.
Village Manager Lothspeich told the Board that the reason that the Trustees were being asked to make
a decision was to clear up certain inconsistencies and conflicts in the current code.
There was some discussion about continuing the maximum floor area and maximum height regulations to a later Village Board meeting to allow the Architectural Board to review and report its comments to the Plan Commission’s recommendations and voting on the remainder of the Comprehensive Zoning Code Amendments at the next Village Board meeting. There was a consensus to move forward in this manner at the next Village Board meeting on April 24, 2007.
–
No motion was made. No action was taken.
Items from the Audience: Country Club Meadows resident Larissa Bingham said that speeding was
an issue in her subdivision and that she had a petition representing residents in the area that wanted
traffic calming with ninety-two (92) signatures on the pages. –
No action was taken.
Item #3: Public Hearing Re:
Draft Fiscal Year 2007/08 Budgets.
The draft budget has been revised to incorporate the updates from the March 13, 2007 Board Meeting, including:
Forecast
and Budget:
Ø
Rounded both revenue and expenditures to the
nearest 100.
Ø
Included forecasted amounts under
“Engineering” to include: Streetscapes; Route 22; Stormwater;
Zoning; Pathways and Public Water Supply.
Proposed
Items:
Ø
“Additional Police Coverage” increased from
$146,000 to $195,800 based on the current contract rates and increasing the
number of hours per week from 40 to 56 (1 additional full-time shift).
Ø
“Emergency Warning System” reduced from
$15,000 to $7,500 based upon elimination of the $7,500 start up fee.
Ø
“Community Events” in the amount of $10,000
was added.
Ø
“Village Forester/Open Lands Mapping” in the
amount of $20,000 was added.
Ø
“Replacement Server” increased from $7,000
to $20,000 as a very rough estimate to replace the server and add individual
email accounts and laptops for Trustees and Village Clerk.
Ø
“New Vehicle (Superintendent)” for $20,000
was eliminated.
Ø
Trustee Susan Klein confirmed that SWALCO
membership recently approved the membership fee of $1.00 per household which
equates to $1,962 based upon the 2000 Census.
This amount will need to be added to the budgeted expenses. –
Trustees
and President Rodriguez discussed the Budget Wish List items, and noted to the
audience that these items were being discussed for wish list, and would not
necessarily be implemented.
In
particular, there were questions regarding the proposed Roundabout for the
intersection of Old McHenry and Robert Parker Coffin Roads. Resident Charlie Wachs
stated that he did not think that roundabouts were safe for pedestrians. President Rodriguez noted that the Roundabout
was not a done deal, and that monies provided from a Streetscape grant could
not be used for Research and Study.
Another resident in the audience said that studies showed that
roundabouts do not work in the heart of a retail district. Trustees asked for
pedestrian friendly versus traffic moving be
studied. John Maguire (representing the
Downtown Merchants) said that the Roundabout should not be a standalone,
piecemeal solution but part of a long term, comprehensive plan.
Discussion
began on the $90,000 earmarked for Traffic Calming. Lori Lyman (HOA President for Edgebrooke Downs said that Village should not be bound to
spend money on specific traffic calming items if have only heard from one of
the four subdivisions affected by the
Additional
Police Coverage and Stockade Fence were removed from the Wish List, and Traffic
Calming was lowered from $90,000 to $50,000.
No action was taken.
Item
#4: Resolution
Supporting Roadway Improvements Re: Village Wide Traffic Study.
The focus is on State Routes to improve the bottleneck identified in the north-south corridor of IL 53 to IL 83 and Arlington Heights Road to IL 83 and does not include the local issues of cut-through traffic and the downtown intersection of Old McHenry and Robert Parker Coffin Road. Please note that the following priorities are based upon the results of the study, however, the Village Board may have other priorities:
1. Illinois Route 83, from
2.
3.
4.
Trustee Lazakis
moved to approve a Resolution Identifying and Prioritizing Certain Traffic
Projects for further Study and Consideration; seconded by Trustee Borawski.
VOICE
VOTE: All ayes, no
nays. (Motion carried 5 – 0; Trustee Klein absent)
Item #5: Proposal From K-Plus Engineering For The Construction Of A Modern
Roundabout.
Based upon the Village Board feedback during the March 13, 2007 Board Meeting, K-Plus
Engineering was asked to prepare a proposal for the detailed engineering/construction plans
for the downtown modern roundabout. It should be noted that downtown property owners and
merchants have expressed concerns about how the modern roundabout would work in the downtown
and its impact on pedestrian traffic. As previously noted, the costs for the engineering and construction
of the modern roundabout appear to be eligible expenses for the existing $200,000 Streetscape Grant
that expires June 30, 2007. If so directed by the Village Board, the engineering and construction
planning costs would be applied toward this Grant with any remaining Grant funds being applied
toward reimbursing the Village for eligible expenses previously incurred and if this total amount
exceeds $200,000, application would be made to the State requesting use of the additional $40,000+ of
interest earned toward these expenses.
Village Manager Lothspeich stated that Public Outreach was needed to be put into the timing.
Trustee Lazakis
moved to approve a Proposal from K-Plus Engineering for a Detailed
Engineering and Construction Management for
the Construction of a Modern
Roundabout at the
not to Exceed $52,000 (except for Public
Outreach); seconded by Trustee Hannon.
ROLL CALL VOTE: Barry – aye; Borawski
– aye; Hannon – aye; Klein – absent; Lazakis –
aye; Schmitt – aye. (Motion carried 5 – 0; one absent)
Item
#6: Resolution
Authorizing A New Account With Allegiant Assets.
The proposed “Allegiant Asset Management Company Investment Management Agreement” will
authorize the designated officials to establish
a new account with Allegiant Assets.
Trustee
Schmitt moved to approve an Investment Management Agreement with Allegiant
Asset
Management
Company, subject to the Village setting up an account with
Bank;
seconded by Trustee Barry.
ROLL CALL VOTE: Barry – aye; Borawski
– aye; Hannon – aye; Klein – absent; Lazakis –
aye; Schmitt – aye. (Motion carried 5 – 0; one absent)
Item #7: Consideration Of Schedule For Newly Elected Officials Oath Of Office.
As noted in the March 6, 2007 memorandum from Village Counsel (originally included in the
March 27 Board Packet), the earliest possible date for swearing in the newly elected trustees (oath of
office) coincides with the May 8, 2007 Board Meeting. Since the County may not provide the
canvassing of votes until the day of this meeting, the Village Board may want to establish the date for
the oath of office for the next regularly scheduled Board Meeting on May 22, 2007.
Trustee Schmitt moved to approve
the May 22, 2007 Board Meeting as the date for presenting
the oath for newly elected trustees; seconded
by Trustee Lazakis.
VOICE VOTE: All ayes, no nays.
(Motion carried 5 – 0; Trustee Klein absent)
Item #8: Village President Rodriguez.
A. Treasurer Report For March 31, 2007. – Trustee Hannon moved to approve the
Treasurer’s Report for March 31, 2007; seconded by Trustee Lazakis.
ROLL
CALL VOTE: Barry – aye; Borawski – aye; Hannon – aye; Klein – absent; Lazakis – aye; Schmitt – aye. (Motion carried 5 – 0; one absent).
Trustee Hannon moved to
approve monies for payment of bills; seconded by Trustee Schmitt.
ROLL CALL VOTE: Barry – aye; Borawski
– aye; Hannon – aye; Klein – absent; Lazakis – aye;
Schmitt – aye. (Motion carried 5 – 0;
one absent)
B.
Actual and Budget Comparisons For Period
Ending March 31, 2007. – No action was taken.
Item #9: Village Trustee Barry.
Nothing to report. No action was taken.
Item #10: Village Trustee Borawski.
Nothing to report. No action was taken.
Item #11: Village Trustee
Hannon.
Trustee
Hannon reported that Trustee Klein wanted mentioned that the Village did get
new sign designs – No action was taken.
Item #12: Village Trustee Klein.
Not present.
Item #13: Village Trustee
Lazakis.
April 4, 2007 Long Grove Business & Community Partners “Spring Kick-off” Meeting. Trustee
Lazakis and Staff attended the April 4, 2007 meeting. Please refer to the enclosed meeting materials.
- Trustee Lazakis noted that more people are getting involved, and that they have hired a
Communications Coordinator – Kelly Haaft.
– No action was taken.
Item #14: Trustee Schmitt.
Nothing to report. No action was taken.
Item #15: Village Clerk Schultheis.
Nothing to report. No action was taken.
Item #16: Village Manager Lothspeich.
Nothing to report. No action was taken.
Item #17: Village Superintendent Block.
Superintendent Block discussed flooding throughout the Village since February. The 24 inches of snow
cover that melted caused damage in Eleanora Estates subdivision that was not covered by flood
insurance. Emergency Management in
resorted to the use of sandbags and sump pumps. Superintendent Block noted that there are some homes
in the area that have Farm tiles from the 1940’s running underneath their property; and if they break, the
Drainage Act states that it is the responsibility of the homeowner to take care of the problem; but given
the dire situation of the homeowners in Eleanora
Estates, the Village and Police assisted. – No
action was taken.
Item #18: Village Planner Hogue.
Not
present.
Item #19: Village Attorney Tappendorf.
Nothing
to report. No action was taken.
Item #20: Approval of Board Meeting Minutes.
March 13, 2007 Minutes. Trustee
Schmitt moved to approve the March 13, 2007 Board Minutes
as amended;
seconded by Trustee Borawski.
VOICE
VOTE: All ayes, no
nays (Motion carried 4 – 0; Trustee Barry abstain; Trustee Klein
absent).
March 27, 2007 Minutes. – Continued
until April 24, 2007 Meeting. No action was
taken.
Vehicle Stickers: Trustee Borawski
noted that the “Vehicle Sticker” comment in The
Bridge referring
to “over zealous” Police and the “snob factor” were
inappropriate and offensive. – No action
was
taken.
Traffic Calming
– Plan Commissioner Ed Acuna said that if traffic
flow is made smoother through
traffic calming, it will not change the attitude of the
speeders. He further stated that
hundreds of
thousands of dollars could be spent for a “no-win” situation,
and that a consulting firm suggested more
studies be done.
Trustee Hannon replied that 80% of the people in the subdivision are
going 15 miles
over the speed limit. – No action was taken.
Item: Executive Session.
At 12:10 A.M., Trustee Borawski moved to go
into Executive Session to discuss (1) Executive
Session
Minutes; (2) Personnel; (3) Litigation; and (4) Acquisition & Disposition
of Property;
seconded by Trustee
Schmitt
ROLL CALL VOTE: Barry – aye; Borawski
– aye; Hannon – aye; Klein – absent; Lazakis –
aye; Schmitt –
aye. (Motion carried 5 – 0; one absent).
Item: Other Business.
March 27, 2007 Executive Session Meeting Minutes. – Trustee Lazakis
moved to approve the
Executive Session Minutes,
though not make them available for public release; seconded by
Trustee Barry.
VOICE VOTE: All ayes, no nays.
(Motion carried 5 – 0; Trustee Klein absent).
Item: Adjournment.
At
12:27 A.M.; Trustee Schmitt moved to adjourn the meeting; seconded by Trustee
Barry.
VOICE VOTE: All ayes, no nays. (Motion carried 5 – 0; Trustee Klein absent).