MINUTES OF THE VILLAGE BOARD OF LONG GROVE
Tuesday, June 12, 2007 at 8 P.M.
3110 RFD,
CALL TO ORDER:
President Rodriguez called the meeting to order at 8:05
P.M.
OFFICIALS IN ATTENDANCE:
Village President: Rodriguez
Trustees: Acuna, Barry, Hannon, Lazakis,
Schmitt, Wachs
Village Clerk: Schultheis
Also Present: Village
Manager Lothspeich, Village Superintendent Block, and Village
Counsel Filippini, Village Planner Hogue
HOMEOWNERS ASSOCIATIONS/ITEMS FROM THE
AUDIENCE:
Indian Creek Club William Jacob Mr. Jacobs asked that statistics regarding crime in the area be
reported to the residents. No action was taken.
Country Club Estates - Camy Gould and Nancy Mora Camy Gould complimented the Staff for their
efforts. She listed several areas of concern including a) The Traffic Study and its results; b) Menards
she would like to see the Village put up signs alerting residents as to upcoming work and lane changes;
c) Solicitors on
weekend. The
Lake
permits if they did not have them they would be
fined, and after that arrested if another offense
occurred.; d) Litter along the roads Camy asked whose responsibility it was to clean it up.; e) Camy
Gould told the Trustees and Staff that a survey sent to the 205 residents in her subdivision had a response
from 60 residents who said that the most important issues were the 53 Exit and Entrance issues;
public/private roads and water.
Resident Yaeger added that
there is public land west of the bridge on
used for pathways. No action was taken.
Woods
End Diane Kingsley. No
one was present. No action was taken.
Village Manager
Lothspeich stated that constant turnover at Lennar made it difficult to work with
the group. Village Manager Lothspeich
and Staff offered a timeline of events that need to take place. If that timeline were not met, the Village
would pull the Letter of Credit. Village Manager Lothspeich noted that the
residents wanted to see a punch list once it was agreed upon. No action was taken.
Requests For Donations/Funding.
During the May 22, 2007 Board Meeting, Long Grove Arts and Music Council Chairman Tobin Fraley
presented a request for a $5,000 donation toward funding events for the 2007 season. The Village Board
requested additional financial information Treasurer Bob Denaro provided a financial sheet and summer
schedule.
Trustee Wachs
moved to approve a $5,000.00 donation to the Long Grove Arts & Music
Council for
scheduled events; seconded by Trustee Barry.
Roll Call Vote:
Acuna aye; Barry aye; Hannon aye; Lazakis aye; Schmitt abstain; Wachs
aye.
(Motion carried 5 0; Trustee Schmitt
abstained due to possible conflict of interest as she works
for Commissioner Tobin Fraley).
President Rodriguez noted that this was the first budgeting for a Community Event.
Special Event & Raffle License Application: Long Grove Heritage Run.
The Long Grove Business & Community Partners recommended approval of the Long Grove Rotary Annual Heritage Run during their May 15, 2007 meeting. The Special Event Application includes the request for the waiver of the bond or fee requirements.
Trustee Hannon moved to approve The Long
Grove Rotary Annual Heritage Run Event on Saturday, September 8, 2007; seconded
by Trustee Lazakis.
Roll Call Vote:
Acuna aye; Barry aye; Hannon
aye; Lazakis aye; Schmitt aye; Wachs aye.
(Motion carried 6 0)
Special Event & Raffle License Application: Apple Fest.
Trustee Schmitt moved to approve The Long
Grove Apple Fest, October 5 7, 2007 and approving the waiving of the $25
application fee requirements for Long Grove Business and Community Partners;
seconded by Trustee Wachs.
Roll Call Vote:
Acuna aye; Barry aye; Hannon
aye; Lazakis aye; Schmitt aye; Wachs aye.
(Motion carried 6 0)
Audience Tom Hilligoss
Tom Hilligoss stated that he was renting Seasons of Long Grove
for a large show. He also said that he
thought it was time to move expansion of The Studio into the next phase. He said that he would like to come back to
the Board with a new proposal for expansion No action was taken.
ACTION ITEMS:
Item #1: Report of the June 5, 2007 Plan Commission & Zoning Board Of Appeals Meeting.
The Plan Commission & Zoning Board Of Appeals considered the following requests during their
meeting:.
A. Public Hearing Re-Zoning (From R-2 PUD To R-3 PUD) & Amendments To An Existing R-2 Planned Unit Development For A Portion Of The Property On The South Side Of Midlothian Road Located Immediately To The East Of The Indian Creek Club/Insignia/Forest Edge Subdivision (Sanctuary Creek II), Farahmandpour.
Trustee Hannon moved to direct Counsel to put together documentation
recommend denial of petition of public hearing to re-zone; seconded by Trustee Acuna.
Voice Vote:
All ayes, no nays. (Motion carried 6 0)
B.
Public Hearing For The Consideration Of An
Extension Of The Expiration Date For Existing Ordinance 2005-O-23 Granting A
Special Use Permit For A Planned Unit Development And Approving A Preliminary Planned
Unit Development (PUD) Plat For The Canterbury Park Of Long Grove Planned Unit
Development, Olson & Ciorba Land Developers.
Application for preliminary planned unit development approval for a
12-lot development. Trustee Hannon
moved to grant an extension of the expiration date for the Existing Ordinance
2005-O-23 until July 12, 2008 providing that the Plan Commission approves the
extension; seconded by Trustee Barry.
Voice
Vote: All ayes, no nays.
(Motion carried 6 0).
Item #2: Report of the June 6, 2007 Conservancy Scenic Corridor
Committee Meeting.
The
Conservancy Scenic Corridor Committee considered the following requests during
their meeting. Please refer to the summary report of this meeting that is included
under Agenda Item #16 Village Planner Report for further details.
A.
CSC 07-01. Add Trees, Wild
Flowers And Grass Within A Conservancy District On Property Located At
Voice Vote:
All ayes, no nays (Motion carried 6 0).
B. CSC
07-03. Removal Of
Unwanted Vegetation And Non-Native Bushes In A Lowland And Woodland Conservancy
District At
Trustee Hannon moved to approve application
CSC 07-03, subject to final review of plat restrictions, Limited to the Removal
of Unwanted Vegetation and Non-Native Bushes (No Grading) in a Lowland and
Woodland Conservancy District at 6409 Endwood Drive
(Lot 13 Saddle Club), Pacyniak, as recommended by the
CSCC, including all conditions; seconded by Trustee Lazakis.
Voice Vote:
All ayes, no nays (Motion carried 6 0).
Item #3: Resolution
Approving A Demolition Agreement For 4305 Route 22.
Village Superintendent Bob Block published a public notice and sent Long Grove Historical Society
President Ann Dickson a June 7, 2007 notification letter.
Trustee Hannon moved to approve a
Resolution Granting a Waiver from the 120-Day Waiting
Period for Issuance of a Demolition Permit for 4305 Route 22; seconded by Trustee Wachs.
Voice Vote:
All ayes, no nays (Motion carried 6 0).
Item #4: Resolution
Authorizing Purchasing Road Salt Not to Exceed $40,000.
During this past season, the Village purchased the maximum (130%) amount requested totaling 1,040
tons of rock salt at $41.68/ton $43,347.72 through the Illinois Joint Purchasing Requisition Program
(Program) ($36.66/ton the prior year). The Program requires municipalities to commit to purchasing a
minimum 70% and maximum 130% of the amount ordered to commit for going out for bid for the cost
per ton.
Trustee Hannon moved to Approve the Resolution
Approving the Purchase of Rock Salt through the State of
Roll
Call Vote:
Acuna aye; Barry aye; Hannon
aye; Lazakis aye; Schmitt aye; Wachs aye.
(Motion carried 6 0).
Trustee Acuna inquired as to what happens to the Rock Salt once it is purchased. Village Manager Lothspeich said that the Village purchased the rock salt with the State and that it was stored and distributed by the contractor and used as needed per storm
Item #5: Ordinance Authorizing A
Competitive Video Service Agreement With AT&T.
Due to the conflict of interest of Village Counsel Holland & Knight, the Village Board approved An
Intergovernmental Agreement To
Participate In a Joint Effort To Develop A Model Competitive Video
Services Agreement Through
Klein, Thorpe and Jenkins Ltd (Klein) for an amount not to exceed $1,000
during the February 27, 2007 Board Meeting. Since that time, Klein Attorney Gerard
Dempsey
developed a draft model agreement that was recently approved by the
noted that it appears that the Illinois Legislature may soon be
approving a state-wide franchise for AT&T
that would pre-empt the ability of municipalities to require
individual franchises and that the proposed
Agreement includes provisions that would
require AT&T to provide services the would meet the
requirements of the state-wide franchise if the state-wide franchise
requires services that exceed the local
franchise.
Trustee
Hannon moved to approve an Ordinance Authorizing the Execution of a Competitive
Video
Service
Agreement that excludes the agreed upon language between the
AT
&T
Discussion followed including comments from AT
& T representative Marcus Peccia stating that
despite
any impending legislation, they would like to move forward with
service agreements with the
municipalities. Village Manager
Lothspeich said that the state action is still a bill and not a law; and that
AT & T would be required to follow any new
law that was passed statewide, but that it would not
necessarily require
AT & T to cancel any of its agreements with the municipalities. Trustees inquired as to whether or not the
new service would cut into backyards, but were told that the AT & T service
works off of phone lines and only emulates cable. Trustees wanted to know about the size of the
new boxes that would have to be installed, and were told by the representative
that the new system would require bigger boxes possibly as big as 4 tall x 4
wide x 2.5 deep. Village Manager
Lothspeich noted that Homeowners Associations would be notified of any boxes
going in their subdivision. AT & T
representative told the Board that it would by 6-9 months before the service
was available once the project began.
Roll Call Vote:
Acuna aye;
Barry aye; Hannon aye; Lazakis aye; Schmitt
aye; Wachs aye.
(Motion carried 6 0)
Item
#6: Village
President Rodriguez.
A.
Treasurer Report For May 31, 2007.
Trustee Schmitt moved to
approve payment of the bills from the Treasurers Report for
May 31, 2007, as presented;
Seconded by Trustee Hannon.
Roll Call Vote:
Acuna
abstain; Barry aye; Hannon aye; Lazakis aye;
Schmitt aye; Wachs aye.
(Motion carried 5 0, one
abstention).
B.
Actual and Budget Comparisons For Period
Ending May 31, 2007. For informational
purposes only, no motion required. No
action was taken.
C.
Buffalo
Creek Reservoir Update. Lake County Forest Preserve Director Tom Hahn
reports that the planned improvements are on hold while the County attempts to
resolve restrictions related to a $200,000 grant used toward the construction
of the trail system. The Illinois
Department Of Natural Resources (IDNR) has ruled that
the terms of the grant require the County to replace the affected property
in-kind through the purchase of new property in southern
D.
Strategic Planning Workshop. President Rodriguez said that new
dates for the meeting would be offered in Fall, 2007.
E.
Board/Commission/Committee Appointments. President Rodriguez appointed Jeff Kazmer as a new
Plan Commissioner, as per Board approval.
Trustee Acuna
moved to approve the appointment of Jeff Kazmer as
Plan Commissioner; seconded by Trustee Hannon.
Voice Vote:
All ayes, no nays. (Motion carried 6 0).
F. Anti-Rte. 53 President Rodriguez stated that within the next two weeks, that Rep. Kirk and Rep. Beane would be joining her, as well as other committee members to discuss roads and highways. No action was taken.
Item #7: Village Trustee Acuna.
Trustee Acuna
discussed the meeting with K-Plus Engineering regarding possible water solutions
for the Village. Options, including use
of the golf courses well were discussed, but at this time, there did not seem
to be any financially-practical solution.
Trustee Lazakis suggested that the Village
could look into a separate water system for the downtown, because there would
not be any near-future payback, even with tap fees, to try to hook up the
entire Village No action was taken.
Item #8: Village Trustee Barry.
Trustee Barry said that he had met with the Pathway Committee, and that they are continuing to work on an
updated version of the 1995 Path network.. No action was taken.
Item #9: Village Trustee
Hannon.
Resolution
Authorizing A New Account With National City Bank.
During the April 10, 2007 Meeting, the
Village Board approved A Resolution Authorizing A New Account With Allegiant Assets authorizing the
establishment of a new account with Allegiant Assets. Under the proposed
Agreement the
Village will
deposit funds with National City Bank,
and then Allegiant (a related entity to NCB) will provide
investment services to the Village with
respect to the funds held by NCB Trustee Hannon said that the
Village was moving forward with its new
accounts at National City Bank. No action was taken.
Item #10: Village Trustee
Lazakis.
Trustee Lazakis
said that the Traffic Counts data from the downtown, including the crossroads
and Village parking lots had been collected, and that they hoped to see the
report on that study by the end of June, 2007.
He said that there while it would probably not be possible to settle the
issue of public and private roads in this calendar year, it might be possible
to develop some strategies for the fiscal year. No action was taken.
President Rodriguez also reported that after
repeated efforts of Village Manager to secure an extension, the Illinois
Department of Commerce and Economic Opportunity has extended for one year the
$200, 000 Streetscape grant to the Village.
There was discussion regarding which areas might need to have
improvements. Resident Camy Gould said that people in the Village are interested
in knowing about private vs. public roads, and that material regarding that
subject should be printed in the packets sent out before the meetings, so that
residents can attend. No
action was taken.
Item #11: Trustee Schmitt.
Trustee Schmitt told the Board that
Administrator Shalgman had looked into bulk mailing The Bridge. That would reduce the cost to $345, but the
mailing would no longer go to a named person, just resident. Village Manager Lothspeich noted that such
mailings often have one-two week lags before delivery. Trustee Schmitt stated that many communities
were utilizing email and websites to publicize newsletters. Trustee Lazakis
said that we might be able to use both mailing and putting more detailed
information and photos on the website. Trustees felt that that was an idea that
was worth exploring No action was
taken.
Item #12: Village Trustee Wachs.
Trustee Wachs
said that after a discussion with Fire Chief Turpel,
there is concern that the downtown is
vulnerable without alarm
systems. Counsel Filippini
said that the fire codes are updated every three years
- No
action was taken.
Item #13: Village Clerk Schultheis.
Village Clerk Schultheis
reported that resident Barbara Turner had given her a copy of the Capital
Funding
For Open Space Protection (iSPACE) bill that would invest in Open Spaces. The information includes a
Letter that could be used
to address legislators.
No action was taken.
Item #14: Village Manager Lothspeich.
Nothing to report. No action was taken.
Item #15: Village Superintendent Block.
Superintendent Block gave an
update on his Building Report. No action was taken.
Item #16: Village Planner Hogue.
Nothing to report. No action was taken.
Item #17: Village Attorney Filippini.
Nothing to report. No action was taken.
Item #18: Approval of Board Meeting Minutes.
May 8, 2007 Minutes. Trustee
Hannon moved to approve the May 8, 2007 Minutes, as amended;
seconded by Trustee
Schmitt.
Voice
Vote:
5 ayes, 0
nays, one abstain (Motion carried 5 0; Trustee Acuna
abstained)
May 22, 2007 Minutes. Continued until June 26, 2007 meeting.
Corrections submitted.
Item: Executive Session.
At 10:18 P.M.; Trustee Wachs
moved to go into Executive Session to discuss: (1) Executive Session
Minutes, (2) Litigation, (3) Acquisition
and Disposition of Land; seconded by Trustee Lazakis.
Roll Call Vote:
Acuna aye; Barry aye; Hannon aye; Lazakis aye; Schmitt aye; Wachs
aye
(Motion carried 6 0)
Item: Other Business.
May 8, 2007 Executive Session Meeting Minutes. Trustee Lazakis
moved to approve the May 8, 2007
Executive Session Minutes as amended, but
not release to the public; seconded by Trustee Schmitt.
Voice Vote:
5 ayes, 0 nays, 1 abstain (Motion carried 5
0, Trustee Acuna abstained)
May 22, 2007 Executive Session Meeting Minutes. Trustee
Barry moved to approve the May 22, 2007
Executive Session Minutes, as amended, but
not release to the public; seconded by Trustee Schmitt.
Voice Vote:
All ayes, no nays. (Motion carried 6 0)
At 11:32 P.M., Trustee Barry moved to adjourn the meeting;
seconded by Trustee Schmitt.
Voice Vote:
All ayes, no nays. (Motion carried 6 0)