MINUTES OF THE VILLAGE BOARD OF LONG GROVE
Tuesday, July 10, 2007 at 8 P.M.
3110 RFD,
CALL TO ORDER:
President Rodriguez called the meeting to order at 8:03
P.M.
OFFICIALS IN ATTENDANCE:
Village President: Rodriguez
Trustees: Acuna, Barry, Hannon, Schmitt, Wachs
Trustees Absent: Lazakis
Village Clerk: Schultheis
Also Present: Village
Manager Lothspeich, Village Superintendent Block, and Village
Counsel Tappendorf
HOMEOWNERS ASSOCIATIONS/ITEMS FROM THE
AUDIENCE:
Homeowner
Associations:
Herons Landing David Wolfe.
No one was present. Nothing
to report.
Donation: Trustee Schmitt related to the audience that the Park District received a grant from Tony and
Gwen Berg for $25,000. The Board and the audience showed their appreciation with applause.
ACTION ITEMS:
Item #1: At-Risk Agreement For Eastgate Estates Subdivision.
Mike DeMar of Fidelity Wes Builders has requested permission to begin work on the Eastgate Estates
Subdivision in advance of having the plat of subdivision recorded. Fidelity Wes reports that their last
remaining permit needed is from Lake County Division of Transportation (LCDOT - access permit). The
Village Board has agreed to similar requests (
owner agreeing to specific terms, including holding the Village harmless, through an At-risk Agreement.
Trustee Schmitt
moved to approve an At-Risk Agreement between the
Fidelity Wes to
proceed with Limited Site Work For the Approved Eastgate
Estates Subdivision
Conditioned upon
the Submittal of the (1) Letter of Credit and (2) Signed Declaration Not to
Disconnect from
Long Grove prior to Commencing Work; seconded by Trustee Hannon.
VOICE VOTE:
All ayes, no nays (Motion carried 5 0;
Trustee Lazakis absent).
Item #2: Resolution Reducing The
Letter Of Credit For Long Grove Commons.
On May 24, 2005, the Village Board approved Ordinance #2005-O-17 An Ordinance Approving A Final
Planned Unit Development Plat For the Long Grove Commons Development. As a condition for approval,
the developer posted a Letter Of Credit (LOC) in the amount of $2,388,749.59 to assure completion of all
required improvements. The developer has since completed a significant amount of improvements and
Village Engineer Chiczewski is recommending further reduction in the amount of the LOC to $765,116.34.
Trustee Barry moved to approve a Resolution
Reducing the Letter of Credit for the Long Grove
Commons from $1,519,171.03 to $765,116.34
Letter of Credit for Northeast Partners; seconded by
Trustee Schmitt.
Roll Call Vote:
Acuna aye; Barry aye; Hannon
aye; Lazakis absent; Schmitt aye; Wachs aye.
(Motion carried 5 0).
Item #3: Resolution Approving The
Long Grove Neighborhood Traffic Management Program.
In response to the discussions during the June 22, 2007 Board Meeting, a resolution was drafted
formally accepting The Long Grove Neighborhood Traffic Management Program. The
procedures include various notes from the Village Engineer in response to comments raised
during the June 22, 2007 Board Meeting that require further direction from the Village Board.
- Discussion followed as per below:
Trustee Hannon noted that the percentages being suggested by the resolution asking for 30% of the residents of a subdivision being required to initiate a study by the Village Engineer; and then subsequently requiring 85% approval of residents in the area affected by the traffic calming solutions put forth by the Engineer would be prohibitive to any action being taken. She further stated that in the case of the speed tables on Schaeffer Road, the required percentages of approval would literally need 100% approval as there were only four homes affected (meaning that even one disapproving resident could stop the traffic calming from going through). Trustee Hannon also pointed out that requiring residents to buy into the solutions by paying $500 each might mean that a very small percentage of residents would be paying for traffic calming solutions that were benefiting a much larger group of residents and even other subdivisions.
President Rodriguez stated that the Board was not approving the document just the concept. Trustees agreed that this was a great procedural idea but were unclear as to what areas should be considered the impacted areas and what percentages should be used to determine implementation of studies and solutions.
Trustee Wachs suggested some sort of point system to prioritize the picking of projects; and weighting those projects by the number of people affected by the traffic calming solutions and the contiguous streets affected.
Trustee Acuna said that there was a potential dilemma in making the procedures too complicated or with too many terms and conditions. He also added that there is the hope that there will be national safety standards within 1 ½ years.
Village Counsel Tappendorf stated that she had a question regarding Step #5 an approval vote of 85% of the residents to do the project and Step #6 Village Engineer implements the project; there needed to be a Step added regarding Village Board approval for expenditures for a particular traffic project. Trustees agreed to the added wording.
Resident Susan Klein said that she believed that the Village Board needed to educate residents on the process being suggested so they fully understood their options.
Due to the
amount of changes being offered, Trustees decided not to vote on the resolution
and tabled it to the next meeting. No
motion was made.
Item #4: Ordinance Establishing Construction
Standards In Public ROW.
As a follow-up to discussions during the June 8, 2007 Board Meeting Re: AT&T Project Lightspeed, the
ordinance would adopt the Illinois Municipal League (IML) model ordinance establishing construction
standards within public right of way.
Village Manger Lothspeich stated that the interim
measure would enhance what already exists.
Trustee Acuna
moved to approve an ordinance amending Chapter 4 of the
Establish Standards for the Construction of
Facilities in the Public Rights of Way including language
allowing The
Barry.
Roll Call Vote:
Acuna aye; Barry aye; Hannon
aye; Lazakis absent; Schmitt aye; Wachs aye.
(Motion
carried 5 0).
Item #5: Ordinance
Amending Building Code Re: Construction Fencing.
In
response to the on-going concerns for safety related to the continued work
stoppage for The Studio Of
Long Grove, Village Superintendent Bob Block has been attempting to reach property owner Tom Hilligoss
to install temporary chain link fence around the perimeter of the construction. In addition, Staff had
previously directed Village Counsel to review the current Building Code to determine whether the Village
had sufficient authority to require temporary chain link construction fencing and to prepare an amendment, if
needed.
Superintendent Block stated that this ordinance would allow him to request the most suitable construction
Fencing and give him the authority to issue a stop work order to anyone who did not comply.
Trustee Schmitt moved to approve an
Ordinance Amending The Building Code RE: Construction
Fencing; seconded by Trustee Wachs.
Roll Call Vote:
Acuna aye; Barry aye; Hannon
aye; Lazakis absent; Schmitt aye; Wachs aye.
(Motion carried 5 0).
Resident Vernadine Martlock said that the Village must not allow the orange fencing, because it does not
hold up. She said
that other Villages use chain link fencing. Superintendent
Block noted that this ordinance
would allow him to determine the height and the
fencing that was required. He said that
the Village would
require cyclone fencing.
Item #6: Village
President Rodriguez.
Nothing to report.
No action was taken.
Item #7: Village Trustee Acuna.
Lake
County Department of Transportation Trustee Acuna reported that he had attended
a meeting on the
previous Thursday. No action was taken.
Item #8: Village Trustee Barry.
Pathway Presentation Trustee Barry reported that the presentation to the Park District received a great deal
of support. No action
was taken.
Item #9: Village Trustee
Hannon.
A. Treasurer Report For June 30, 2007. Trustee Hannon moved to approve the
Treasurers Report;p
seconded by Trustee Schmitt.
Roll Call Vote:
Acuna aye; Barry aye; Hannon
aye; Lazakis absent; Schmitt aye; Wachs aye.
(Motion carried 5 0).
Trustee Hannon moved to
approve the balance and payment of the bills; seconded by Trustee Barry.
Roll Call Vote:
Acuna aye; Barry aye; Hannon
aye; Lazakis absent; Schmitt aye; Wachs aye.
(Motion carried 5 0).
B. Actual and Budget Comparisons For Period Ending June 30, 2007. No
action was taken.
Item #10: Village Trustee
Lazakis.
Absent.
Item #11: Trustee Schmitt.
Park
District Liaison
Trustee Schmitt stated that funding was discussed during this meeting. No
action was taken
The
Bridge Trustee Schmitt
stated that The Bridge was on
schedule. She said that it would include Police statistics. No action was
taken.
Item #12: Village Trustee Wachs.
Fire
Department Meeting
Trustee Wachs said that the Villages Emergency Plan
needed to be updated as it
was ten years old. He also said that the Fire Code for the
Commercial District needed to be brought up to the
2006 Code, but that this would apply only to
new structures, not existing.
Trustee Wachs
said that the Village has signed on to the NIMS (National Incident Management
System), and
that our CERT team has 25 trained
members that could be called upon in an emergency. With more training,
they could be at the Tier II level
where they could volunteer to go out and help No action was taken.
Security Trustee Wachs said that there would be a
Radar Trailer on 53 Eastbound the upcoming week and
then on
calming device such as the radar
trailer. No action was taken.
Item #13: Village Clerk Schultheis.
Nothing
to report. No action was
taken.
Item #14: Village Manager Lothspeich.
Nothing to report. No action was taken.
Item #15: Village Superintendent Block.
New
Homes Permits
Superintendent Block stated that new homes permits were down, but that other types of
permits were on the rise. He said that builders were not building spec
homes, and hence the decrease in new
home permits. No action was taken.
Item #16: Village Planner Hogue.
Not present. No
action was taken.
Item #17: Village Attorney Tappendorf
Zoning
Code - Trustee Acuna had
asked the status of the Zoning Code as it regarded Bulk. Village Counsel Tappendorf
stated that there would be a document presented at the July 24, 2007 meeting.
No action
was taken.
Item #18: Approval of Board Meeting Minutes.
June 12, 2007 Minutes. Trustee
Barry moved to approve the Minutes as amended; seconded by
Trustee
Hannon.
VOICE
VOTE:
All ayes, No nays (Motion
carried 5 0; Trustee Lazakis absent)
June 26, 2007 Minutes. - Continued.
Item: Executive Session.
At 9:13 P.M.; Trustee Hannon moved to go into
Executive Session to discuss (1) Executive Session
Minutes; (2) Litigation; and (3) Acquisition and
Disposition of Property; seconded by Trustee
Barry.
Roll Call Vote:
Acuna aye; Barry aye; Hannon
aye; Lazakis absent; Schmitt aye; Wachs aye.
(Motion
carried 5 0).
Item: Other Business.
June 26, 2007 Executive
Session Meeting Minutes Continued.
Item: Adjournment.
At 10:15 P.M., Trustee Barry
moved to adjourn the meeting; seconded by Trustee Hannon.
VOICE VOTE:
All ayes, no nays (Motion carried 5 0;
Trustee Lazakis absent).