MINUTES OF THE VILLAGE BOARD OF LONG GROVE
Tuesday, July 24, 2007 at 8 P.M.
3110 RFD,
CALL TO ORDER:
President Rodriguez called the meeting to order at 8:03
P.M.
OFFICIALS IN ATTENDANCE:
Village President: Rodriguez
Trustees: Acuna, Barry, Hannon, Lazakis,
Schmitt
Trustees Absent: Wachs
Village Clerk: Schultheis
Also Present: Village
Manager Lothspeich, Village Superintendent Block, and Village
Counsel Filippini
HOMEOWNERS ASSOCIATIONS/ITEMS FROM THE
AUDIENCE:
Homeowner Associations:
Country Club Meadows Stephanie Hannon. HOA President Hannon said that the biggest issue facing the
subdivision continued
to be traffic problems. No action was
taken.
Edgebrook Downs Lori Lyman. HOA President was not at the meeting but had forwarded a letter to Village
Manager Lothspeich requesting information on the following:
1) Menards Village Manager Lothspeich commented that Menards would commence work as early as
August 20, 2007; and that there would be partial lane closures because of this. The Village Manager said
that residents directly affected by the road work on Checker and Schaeffer would be notified by mail.
2) The Blue House on
site; and that there was currently no one living in the home. Superintendent Block and Village Planner Hogue
had written a letter regarding the condition in which the property was kept.
3) Replacement of Street Signs Superintendent Block noted that street signs were typically replaced on an
as-needed basis. Trustees discussed why some signs were paid for by the Village and others by Home Owners Associations. It was noted that Village policy was to replace street signs that are Village roads or located in the Village right of way (even when on a private street). There was discussion of standardization of street signs size.
Discussion also followed regarding whether or not the Village should assume control of all signs. Village Attorney Filippini pointed out that the cost of enforcement might be prohibitive; and that there were potential access and easement issues in certain areas.
Discussion
turned to Private versus Public roads, and the need to have it become part of
future agenda items; perhaps even becoming a referendum on the November, 2008
ballot. No action was taken.
LeSavanne
HOA President Carbajal also mentioned the horse farm and the issue regarding horse manure on residential patio furniture. Village Manager Lothspeich said that it would be up to the people involved to file a complaint with the Lake County Health Department.
HOA
President Carbajal said that there was a broken sewer
issue and wondered when that would be fixed. Superintendent Block said that a
contractor would fix it. No action was
taken.
Special Event Applications.
The Long Grove Business & Community Partners recommended approval of the following special event applications during their July 17, 2007 meeting.
Classic
Car & Bicycle Show. Long Grove Business & Community Partners
for Classic Car & Bicycle Show on August 12, 2007 from 9:00 a.m. until 4:00
p.m. in the Archer Municipal Parking Lot.
Trustee Schmitt moved to
approve the Special Events/Temporary Signage Application for the Classic Car
& Bicycle Show on August 12, 2007 from 9:00 a.m. until 4:00 p.m. in the
Archer Municipal Parking Lot; seconded by Trustee Lazakis.
VOICE VOTE:
All ayes, no nays (Motion carried 5 0;
Trustee Wachs was absent)
Department 56 Swap
& Sell (Pine Cone Christmas Shop). Long Grove Confectionary DBA
Pine Cone Christmas Shop for the Department 56 Swap & Sell on October 13,
2007 from 9:00 a.m. until 2:00 p.m. in
VOICE VOTE:
All ayes, no nays (Motion carried 5 0;
Trustee Wachs was absent)
Oktoberfest
(LGBCP). Long Grove Business & Community Partners for Oktoberfest on
October 13, 2007 from 12:00 p.m. until 9:00 p.m. in
VOICE VOTE:
All ayes, no nays (Motion carried 5 0;
Trustee Wachs was absent)
There was further discussion regarding a contribution request from the Oktoberfest organizers of $2,500.00. The Trustees agreed that the Village was looking for more grass roots events, and that there was a budget for such events. LGBCP President Maguire said that there would be a direct mailing to the residents regarding the event.
Village Counsel Filippini noted that the Village Manager does have the discretion to spend money within the budget.
*NOTED: It was agreed upon by Trustees that
$2,000.00 could be used at the discretion of the Village Manager for the
purpose of providing a donation to the Long Grove Business & Community
Partners Oktoberfest.
Visitors
Business LGBCP
Bi-Annual Report: John Maguire.
LGBCP President
Maguire provided a written report to the Trustees regarding the status of the
organization. He noted
that the LGBCP was already 1 ½ years into its mission to target the downtown
area. He said that on August 15, 2007, Group
Leaders of America meeting would be hosted by Long
Grove. President Maguire said that this an excellent
opportunity for the Village to get national exposure
No action was taken.
Construction Fence: Dee McLaughlin, speaking on behalf of Vernadine Martlock, thanked the Village
for the construction fencing by
the
Architectural Board Clarification: Dee McLaughlin asked for clarification as to why there were seven
members and a Secretary on the AB. She said that she was concerned that the Secretarial role was
undefined. President Rodriguez told her that the Secretary of the AB did not have a voting position.
Village Attorney Filippini said that the Village does have the right to have an unofficial position as
recognition and as a way to allow the appointed person to participate in the process without being a voting
member or participant in the
discussion. No action was taken.
Visitors
Business Temporary Sign/Banner Request.
Long Grove Community Church is requesting permission to install the following two temporary
signs/banners from September 9, 2007 thru October 21, 2007: (1) 3X10 banner on the front lawn of the
church parsonage; and (2)
4X10 banner along the frontage on Route 53. Not a
permitted use. No
motion or action was taken.
ACTION ITEMS:
Item #1: Report of the July 16, 2007 Architectural Board Meeting.
Village Planner Hogue was not present, so
Village Manager Lothspeich summarized each of the Boards
discussion items:
A.
Elevations,
Landscaping And Site Plan For A Commercial Structure At 7107 Route 83 And Within The B-2 Business District, Daniel Lesus Architects Inc.
B.
Lighting Plan
For
C.
Subdivision
Identification Signs For Eleanora Estates Subdivision, Eterno.
D.
Addition Of Awnings To The
Tavern,
E.
Discussion Of Illuminated Open Signage.
No action was necessary from the Trustees regarding
any of the Architectural Board meeting items.
Item #2: Report of the July 18, 2007 Conservancy Scenic Corridor
Committee Meeting.
Village Planner Hogue was not present, so
Village Manager Lothspeich summarized each of the Boards
discussion items:
Ψ
CSCC # 07-04. Request To Reduce The Buffer Yard To Less
Than 20 Feet From A Conservancy District Boundary For New House
Construction At
No action was necessary from the Trustees regarding
the CSCC meeting item.
Item #3: Referral To PCZBA August 6, 2007 Meeting.
Ψ Amendments
To The
Trustees discussed what the effect of any changes to the Zoning Code might have. Consensus was that it should be referred to the Plan Commission and Zoning Board of Appeals. The next meeting for the PCZBA is scheduled for August 7, 2007.
Trustee Barry moved to refer to the Plan Commission and Zoning Board of
Appeals Meeting for Public hearing for Amendments to the Village of Long Grove
Zoning Code RE: Proposed Maximum Floor Area & Height Requirements with
concerns discussed to be sent with changes; seconded by Trustee Schmitt.
VOICE VOTE:
All ayes, no nays (Motion carried 5 0; Trustee Wachs was absent)
Item #4: Resolution
Re: Third Amendment To
During
the March 13, 2007 Meeting, the Village Board approved Resolution #2007-O-06 A Resolution
Authorizing The Issuance Of A
Permit For Connection To A Sanitary Sewer Main
Commercial
Property. On April 23, 2007
Village President Maria Rodriguez and Staff met with
County Administrator Barry Burton and Public Works Director
Peter Kolb to discuss the existing
agreement (1972) and the need to amend this agreement in order to
expand the sewer area boundary to
include this and other properties reflects this understanding.
Trustee Hannon
moved to approve a resolution approving and authorizing execution of the Third
Amendment to the
Agreement for Sewage Disposal between the Village and the County of
VOICE VOTE:
All ayes, no nays (Motion carried 5 0; Trustee Wachs
was absent)
Item #5: Resolution Approving The
Long Grove Neighborhood Traffic Management Program.
In response to the discussions during the July 10, 2007 Board Meeting, Infrastructure Committee
members Ted Lazakis and Ed Acuna met on July 12, 2007 and recommended changes to the draft The
Long Grove Neighborhood Traffic Management Program.
Trustees discussed recommendations and percentages to be used in determining whether or not a Traffic
Management Program should be initiated and completed. They also discussed the need for caveats to be
put in any documentation top allow the Village to maintain control over the use of any Village funds for
the implementation of any traffic calming solutions. Trustees agreed that the process was not to be driven
by the residents, but that their input would have an impact on any decisions. It was to be noted, however,
that at any point in the process the Village had the right to opt out of the continuation of the study and its
implementation.
Trustee Barry moved to direct
Counsel to adjust the Long Grove Neighborhood Traffic
Management Program resolution
draft; seconded by Trustee Lazakis.
VOICE VOTE:
All ayes, no nays (Motion carried 5 0; Trustee Wachs
was absent)
Item #6: Ordinance Amending Village Code Fee Schedule Re: ROW Fees.
During the July 10, 2007 Meeting, The Village Board
approved An Ordinance Establishing
Construction
Standards
in Public Right Of Way.
Trustees discussed costs and standards of other villages, and whether
or not they used fee based or per project costs.
Trustee Hannon moved to approve an
Ordinance amending Title 4 (building Regulations) and Title 12 (Fee Schedule)
of the Long Grove Code with the following two insertions: $500 fee for an
above-ground installation and $2,500 professional fee that can be adjusted;
seconded by Trustee Schmitt.
ROLL CALL VOTE:
Acuna
aye; Barry aye; Hannon aye; Lazakis aye;
Schmitt aye; Wachs absent.
(Motion carried 5 0).
Item #7: Village President Rodriguez.
Kildeer Countryside Parking Lot Improvements. In response to concerns regarding proposed changes to
the traffic pattern/use of the school property, Village President Maria Rodriguez, Village Planner James
Hogue and Staff met with School District President Marc Tepper, Superintendent Tom Many, Director of
Business Services Nelson Grey and Director of Facilities and Transportation Randy Warren on July 3,
2007.
Village Manager Lothspeich stated that there would be a problem with parking lot improvements
Directing drop-off auto traffic to access road shared with the Village . Trustees suggested a letter to Nelson Grey saying that the Village did not approve of the Kildeer Countryside improvement strategy. No action was taken.
Item #8: Village Trustee Acuna.
Trustee Acuna said
that he and Trustee Lazakis met with Lake County DOT
officials about the downtown
Crossroads area to discuss pedestrian
activity, drainage, utilities and preliminary roundabout work. The
County will provide a peer engineering review
of the Village Engineers work. The grant
from the federal
government could be as high as $520,000 and the grant
from the county could be $120,000.
However, the
Phase I Design Standards could take as long
as 18 months are used and the Phase II (Design and
Construction) could take as long as18 months
if federal dollars are used. This means that a project will take
in excess of 3 years. Trustee Lazakis
said that this is why so many villages walk away from Federal Grant
money because the process is so stringent and
takes so long.
Without waiting for grant money, the project will
take about half the time to complete. No action was
taken.
Item #9: Village Trustee Barry.
A. Village Pathway System. The Pathway Committee is scheduled to meet on Friday, July 27, 2007.
Trustee
Barry stated that different path sites will be scouted No action was taken.
B. Mosquito Abatement/West
upon us, so that any standing bodies of water with mosquitoes should be sprayed by Clark Mosquito
Control. Trustee Barry also warned of the damage that is being caused to oak trees by the gypsy moth this
year No action was
taken.
Item #10: Village Trustee
Hannon.
Nothing to report. No action was taken.
Item #11: Village Trustee
Lazakis.
Nothing to report. No action was
taken.
Item #12: Trustee Schmitt.
Nothing to report. No action was taken.
Item #13: Village Trustee Wachs.
Absent.
Item #14: Village Clerk Schultheis.
Nothing to report. No action was taken.
Item #15: Village Manager Lothspeich.
Design
Committee Village
Manger Lothspeich said that there was an August (, 2007 Design Committee
Meeting regarding downtown design standards.
No action was taken.
Item #16: Village Superintendent Block.
Rte
83 Pedestrian Tunnel:
Pumps had been used to drain the storm water.
The walls were then repainted;
however, vandalism from illegal fireworks has made
the tunnel walls black. No
action was taken.
Item #17: Village Planner Hogue.
Absent.
Item #18: Village Attorney Filippini.
Nothing to report. No action was taken.
Item #19: Approval of Board Meeting Minutes.
June 26, 2007 Minutes. - Continued
July 10, 2007 Minutes. - Continued
Item: Executive Session.
At 12:10 a.m., Trustee Lazakis
moved to go into Executive Session to discuss: (1) Executive Session
Minutes; (2) Litigation; and (3) Acquisition and
Disposition of Property; seconded by Trustee
Barry.
ROLL CALL VOTE:
Acuna
aye; Barry aye; Hannon aye; Lazakis aye;
Schmitt aye; Wachs absent.
(Motion carried 5 0).
Item: Other Business.
June 26, 2007 Executive Session Meeting Minutes. Continued.
July 10, 2007 Executive Session Meeting Minutes. - Continued
At 12:20 a.m., Trustee Barry moved to adjourn the meeting;
seconded by Trustee Hannon.
VOICE VOTE:
All ayes, no nays (motion carried 5 0; Trustee Wachs absent)