MEMORANDUM

MINUTES OF THE VILLAGE BOARD OF LONG GROVE

Tuesday, August 28, 2007 at 8 P.M.

3110 RFD, LONG GROVE, ILLINOIS 60047-9613

CALL TO ORDER:

President Rodriguez called the meeting to order at 8:00 P.M.

OFFICIALS IN ATTENDANCE:

Village President: Rodriguez

Trustees: Acuna, Hannon, Lazakis, Schmitt, Wachs

Trustees Absent: Barry

Village Clerk: Schultheis

Also Present: Village Manager Lothspeich, Village Planner Hogue, Village Superintendent Block, and Village Counsel Filippini

Before the start of the official business, President Rodriguez acknowledged the tireless effort of

Superintendent Block during the previous week’s flooding. She also told the audience of the need to

prevent flooding in the future by promoting, along with other surrounding Villages, the expansion of the

Buffalo Creek Reservoir.

HOMEOWNERS ASSOCIATIONS/ITEMS FROM THE AUDIENCE:

Royal Melbourne – Andy Maggio. – No one was present. Nothing was reported.

Item: Village Code Amendment: Solid Fence Within 100’ Of State Highway – 3253 Rt. 53.

As suggested during the August 14, 2007 Board Meeting, Village Superintendent Bob Block and Staff met

3253 Rt. 53 Property Owner Mr. Elliot Baretz on Wednesday, August 22, 2007 to review the Village Code

restrictions, recent past history of denials for the properties along Route 83 and possible solutions. –

Village Manager Lothspeich discussed the fact that the Village was looking to acquire pathway easements

along Rte. 22, and that while residents did not always want to relinquish easements, the petitioner was

offering to do as part of the Village’s evaluation of his request for fencing relief.

Trustees discussed the fact that the Village Board did not normally grant such fencing; and wondered how

many other properties might fall into the same category as the petitioner. Village Manager Lothspeich

replied that there were only a few houses along Rte. 53 with similar circumstances.

Trustees also mentioned the benefit of gaining access to an easement. The petitioner, Elliott Baretz, said

that he would have a combination of landscaping and fencing.

Worried that any changes to the fencing code might cause other petitioners to try to take advantage of the

ruling; Village Counsel Filippini told the Board that the Ordinance could be written to include clauses

specifying that fencing needed to be reviewed case by case.

Trustee Lazakis moved to direct Counsel to draft an Amendment with the added four criteria

specified by the Board to amend the Village Code fence restrictions; seconded by Trustee Acuna.

ROLL CALL VOTE:

Acuna – aye; Barry – absent; Hannon – nay; Schmitt – nay; Wachs – aye.

(Motion carried 3 – 2; Barry absent)

Neighbor Issues: Lisa Schultz-Phillips asked that the Board investigate residents that are bad neighbors. She said that residents that had neighbors who disregarded neighborly courtesy were virtually unprotected. She said that this was especially true in neighborhoods like Country Lane where there was not a true Home Owners Association to enforce penalties against unruly neighbors.

Superintendent Block told her that the Village was in the process of reviewing for adoption International Building Codes, which would set up unified standards that could are used nationwide.

Resident Donna Smith also relayed information regarding a neighbor that built a fence up to her property, making it passable by emergency vehicles only if they sideswipe the fencing.

President Rodriguez said that while the Village cannot get involved with subjective areas between neighbors, the International Building Codes might make it easier to set standards that neighbors could not violate without being subject to fines. – No action was taken.

Item #1: Report of the August 15, 2007 Conservancy Scenic Corridor Committee Meeting.

The Conservancy Scenic Corridor Committee was updated on the following withdrawn request during

their meeting (the site plan was modified to comply with the minimum bufferyard requirements).

Ø CSCC # 07-04. Request To Reduce The Buffer Yard To Less Than 20 Feet From A Conservancy District Boundary For New House Construction At 4529 North Krueger Road, Lot 68 White Oaks Estates Subdivision, Wolinski. – Dismissed, no action was needed.

Item #2: Report of the August 20, 2007 Architectural Board Meeting.

The Architectural Board continued each of the following requests during their meeting.

A. Awnings For “Eggsperience”, 3970 Route 22 (Building 8) Within The Long Grove Commons B-2 PUD District, Zamb (Continued). – No action was taken.

B. Elevations, Landscaping And Site Plans For A Commercial Structure Within The B-2 Business District Located At 7107 Route 83, Daniel Lesus Architects (Continued). – No action was taken.

Item #3: Ordinance Approving Setback Variation For Garage At 3535 Oak Hill Lane, Melliere.

As directed during the August 14, 2007 Board Meeting, Village Counsel prepared a draft ordinance

affirming the August 7, 2007 favorable recommendation of the Plan Commission & Zoning Board Of

Appeals for a side yard setback variation for 3535 Oak Hill Lane. –

Trustee Lazakis moved to approve an Ordinance approving a Variation within the R-1 District to

Reduce the Minimum Side Yard Setback from 50 Feet to 27 Feet for the Construction of an

Addition (Garage) to an Existing Structure for Property Located at 3535 Oak Hill Lane; Melliere;

seconded by Trustee Schmitt.

ROLL CALL VOTE:

Acuna – aye; Barry – absent; Hannon – aye; Lazakis – aye; Schmitt – aye; Wachs – aye

(Motion carried 5 – 0; Barry absent).

Item #4: Resolution Approving The Long Grove Neighborhood Traffic Management Program.

In response to the discussions during the July 24, 2007 and August 14, 2007 Board Meetings, Village

Counsel modified the draft Long Grove Neighborhood Traffic Management Program as highlighted in the in the draft document and noted in the following summary from Village Counsel Filippini. –

Trustees were concerned about the percentages that were being assigned the steps in the process. They also did not like the word “vicinity” and asked that it be modified to “Traffic Study Area.” Trustees noted that certain words might be too vague and cause confusion to residents. As there were too many sustentative changes being suggested, the Board members did not feel comfortable motioning until another, updated document was presented with the suggested amendments – Continued. No motion made.

Item #5: Resolution Supporting Senate Bill 578 Re: Mass Transit Funding & Reform.

Village President Maria Rodriguez has been working with State Legislators to support Mass Transit

projects and the Legislators have requested formal support from municipalities.

Trustee Wachs moved to approve a Resolution Supporting Senate Bill 578 RE: Mass Transit

Funding & Reform; Seconded by Trustee Lazakis.

VOICE VOTE:

Four ayes; one abstain; one absent.

(Motion carried 4 – 0; Acuna – abstain; Barry – absent)

Item #6: Village President Rodriguez.

A.Buffalo Creek Reservoir Update. The Lake County Forest Preserve District

(LCFPD) received the August 14, 2007 letter from the United States Department of the Interior National Park Service supporting the determination by the Illinois Department of Natural Resources (IDNR) that the proposed modifications to the Buffalo Creek Forest Preserve would result in a “conversion” under the original Land and Water Conservation Fund (L&WCF).The denial letter references and relies heavily upon the following section of the L&WCF Act for their reason of denial; however, the letter does not identify the basis for determining that the proposed modifications are a “conversion”. – President Rodriguez stated that she was meeting in Mount Prospect on August 29, 2007 to discuss Buffalo Creek Reservoir especially in light of the flooding because of the Des Plaines River. She said that the grant was denied because of the Department of the Interior – No action was taken.

B.Kildeer Countryside Parking Lot Improvements. Village President Maria Rodriguez met with School District 96/Kildeer Countryside School Representatives on Tuesday, August 21, 2007 to reiterate the Village’s concern with the parking lot – President Rodriguez reported that the situation had seemed to be operating smoothly thus far – No action was taken.

C.Upcoming Homeowner Association Presidents Meeting – September 27, 2007. – No action was taken..

D.Board/Commission/Committee Appointments. – President Rodriguez asked the Board to approve the appointment of Terri Taylor as Secretary for the Plan Commission.

Trustee Schmitt moved to approve Terri Taylor as Secretary for the Plan Commission; seconded by Trustee Wachs.

VOICE VOTE:

All ayes, no nays, one absent

(Motion carried 5 – 0; Barry absent)

Item #7: Village Trustee Acuna.

Economic Development Concept: Trustee Acuna discussed the idea of creating an Economic Development

function within one of the existing Village Groups to provide funds for initial approval of development

plans in the form of a one-time grant. The projects would be for the B1 or Business District, and would

allow the Village to be more competitive in getting business development.

Consensus from the Trustees was that it would have to be set up in a way that did not appear to be favoring

one developer over another when giving grant money. They also believed that more evaluation was needed.

- No action was taken.

Item #8: Village Trustee Barry.

A. Village Pathway System Update. The Pathway Committee met on Friday, August 17, 2007 to review various issues including:

Old McHenry Road Pathway. Change order to evaluate relocating the proposed pathway from the west side to the east side of Old McHenry Road to avoid the Reed-Tuner Woodland.

Schaeffer Road Pathway. Proposal to add a pathway along the east side of Schaeffer Road from Route 53 south to the closed portion of Schaeffer Road.

B. Parcels Within 100 Year Floodplain Update. Village Engineer Joe Chiczewski reports that the updated mapping significantly increased the number of homes located within the 100 year floodplain – Village Manager Lothspeich stated that that any properties within the floodplain would be identified by FEMA. The Village was in the process of letting property owners know if they showed up on the floodplain on the newly created maps. – No action was taken.

C. Heron Creek Forest Preserve Update. The Lake County Forest Preserve District Planning Conservation and Development Director Micheal Fenelon provided an August 16, 2007 letter notifying the Village that the construction of the public access and site improvements are scheduled to begin work on August 22, 2007 with completion in September 2008.

D. Village Tree Replacement Policy. The Village continues to accumulate tree replacement fees paid by property owners could not replace all the trees removed as part of their construction.

E. Mosquito Abatement/West Nile Virus Update – July 30, 2007. – Trustee Schmitt noted as an item of interest that Repellex was an effective way to keep mosquitoes away – No action was taken.

Item #9: Village Trustee Hannon.

Quarterly Investment Summary – July 30, 2007. – Trustee Hannon pointed out that the Village’s $6.47

million dollars in assets was earning 4.8% return. – No action was taken.

Item #10: Village Trustee Lazakis.

Downtown Design Standards Update. Trustee Ted Lazakis, Trustee Charlie Wachs, Village Engineer Joe

Chiczewski and Staff met with Design Committee Representatives: Tobin Fraley; Bob Stoll; and John

Maguire on Tuesday, August 28, 2007 to further interview Hitchcock Design Group – Trustee Lazakis

stated that the initial indications was that KPlus and Hitchcock Design Group wanted to look at a master

plan, and that the scope of the services would be more expensive – roughly $200,000 (of which, $100,000

would be for the construction of a master plan for the B1 and B1A areas) – No action was taken.

Item #11: Trustee Schmitt.

Bridge – Trustee Schmitt said that the Bridge was in the mail. – NO action was taken.

SWALCO – Long Grove received $3700 so far in recycling rebates, and may receive up to $8500 in 2007, making the recycling effort very profitable for the Village. It was hoped that more residents would opt for the bigger recyclable bins to recycle even more – No action was taken.

Soil and Water District – Trustee Schmitt reported that the Village might get a $10,000 grant for rain gardens. – No action was taken.

Long Grove Park District Grant Payments - Trustee Schmitt said because elements were missing, this discussion would be deferred. – No action was taken.

Item #12: Village Trustee Wachs.