VILLAGE OF LONG GROVE
MINUTES OF THE VILLAGE BOARD OF LONG GROVE
Tuesday, September 11, 2007 at 8 P.M.
3110 RFD,
CALL TO ORDER:
President Rodriguez called the meeting to order at 8:01
P.M.
OFFICIALS IN ATTENDANCE:
Village President: Rodriguez
Trustees: Acuna, Barry, Schmitt, Wachs
Trustees Absent: Hannon
Trustee (Electronic
Attendance) Lazakis (while meeting was in progress)
Village Clerk: Schultheis
Also Present: Village Manager
Lothspeich, Village Planner Hogue, Village Superintendent Block, and Village
Counsel Filippini
Trustee Lazakis not present at
this time.
President Rodriguez asked for a moment of silence out of
respect for the victims of the 9/11 Terrorist Attack.
Award: President Rodriguez noted that John Maguire received the
Friend of Tourism Award presented by the Illinois Convention and Visitors
Bureau No action was taken.
Heritage Run: Trustee Schmitt reported that this was the tenth year of
the Run and that there were 800 participants. No action was taken.
Paramedics: Resident Vernadine Martlock thanked paramedics for their prompt response
during an
emergency at her
house.
School Parking: Resident Susan Klein said that she was concerned about the
new configuration for traffic flow at the rear of
Long Grove Music & Arts: Trustee Wachs wanted to express thanks on behalf of the Village for
the efforts of Tobin Fraley (Commissioner of the Long Grove Arts and Music
Council) for his efforts in coordinating the events of the summer. No action was taken.
HOMEOWNERS ASSOCIATIONS/ITEMS FROM THE
AUDIENCE:
Item: Homeowner Association: Hidden Valley Lou Lundstedt. No one was present. No action was
taken.
Item #1: Report of
the September 4, 2007 Plan Commission & Zoning Board of Appeals Meeting.
The PCZBA considered (continued) the following item during their meeting
Ψ PUBLIC HEARING; Various Amendments To
The Village Code For The Village Of Long Grove, Title 5, Zoning Regulations, Including Without
Limitation Modifications To The Maximum Floor Area, Building Height And Other
Regulations Within The Village Of Long Grove, Illinois. Discussion By Full
PCZBA. - Village Planner Hogue stated that the
Commission agreed with the issues and
findings. They want language drafted for
the October 10, 2007 meeting. President
Rodriguez stated that teardowns are a strong possibility in the Village in the
future, and noted that the Architectural Board was requesting an Appearance
Review Board for teardowns. The
consensus of the Board was that teardowns and the Architectural Review Board be
kept separate. Action would be taken after
the process desired by the Board was put on the agenda. No action was taken.
Item #2: Report of
the September 5, 2007 Conservancy Scenic Corridor Committee Meeting.
The CSCC considered (continued) the following request during their meeting.
Ψ
CSCC # 07-05. Remove Unwanted Plant Material (Maintenance)
In A Conservancy District/Drainage Swale For Property Located At
Item #3: Building Code Amendment Re: Solid Fence
Within 100 Of
As directed during the August 28, 2007 Board Meeting, Village Counsel prepared the draft ordinance
amending
the building code as suggested.
Trustees discussed fencing and exceptions. Trustees discussed satisfaction of all exceptions
required and setting a specific distance a requirement were crucial in this Ordinance.
Resident Susan Klein stated that the Villages concerns should supercede that of the individuals. She
asked that
the Board reconsider allowing the fence.
Trustees agreed that wording in the ordinance would specify that the Village
would retain control in the review of each case.
Trustee
Acuna moved to approve an Ordinance amending The
ROLL
CALL VOTE:
Acuna aye; Barry aye; Hannon absent; Lazakis
absent; Schmitt nay; Wachs aye
(Motion
carried 3 1; 2 absent).
Item #4: Resolution Approving The
Long Grove Neighborhood Traffic Management Program.
In response to the discussions during the July 24, 2007; August 14, 2007 and August 28, 2007 Board
Meetings, Village Counsel modified the draft Long Grove Neighborhood Traffic Management Program.
CONTINUED until
September 25, 2007 Meeting.
Item
#5: Supplemental
Proposal From K-Plus Engineering Services Re: Downtown
Design.
As introduced by Trustee Lazakis during the August 28, 2007 Board Meeting, K-Plus Engineering
prepared the enclosed proposal for consulting services for Downtown Design, including:
A. Master Plan: $99,500;
B. Wayfinding System: $44,500;
C. Streetscape/Public Space Guidelines; $50,500;
D. Private Design Standards: $16,500; and
E. Streetscape Improvements Phase I Contract Documents ($ To Be Determined Based Upon Scope of Project).
At 8:48 P.M., Trustee Lazakis joined the
Meeting electronically.
Rick Hitchcock and Joe Chiczewski reviewed the history of the Village Plan and the suggestions made for continuing forward. Mr. Hitchcock said that the goals were: a) refining and showcasing standards for managing the Villages image; b) Hospitality To keep the idiosyncrasies of the Village and accommodate tourists; and c) Sustainability Sustainable components for healthy business.
Trustee Lazakis noted that this proposal also included implementation.
Trustee Acuna noted that there were elements of the proposal that delegated functions to other parties; and that the price tag was substantial.
Trustee Wachs said that there could not be a hodgepodge approach, and that the long term goals must be considered so that there would not be any need to backtrack.
John Maguire said that there were lots of drainage issues, and that without standards the improvements might end in stalemate.
Trustee Schmitt discussed the need for an impartial professional view.
Trustee Barry wanted to make certain that this plan incorporated urban planning not only landscape architecture.
Trustee Wachs moved to approve a Proposal
dated September 4, 2007 for Consulting Services for Downtown Design Projects
from K-Plus for an amount not to exceed $211,000.00; seconded by Trustee Lazakis.
ROLL CALL VOTE:
Acuna aye; Barry aye; Hannon
absent; Lazakis aye; Schmitt aye; Wachs aye.
(Motion carried 5 0; one absent).
At 9:45 P.M.,Trustee
Lazakis left the meeting electronically.
Item #6: Village President Rodriguez.
A. Buffalo Creek Reservoir Update. Village President Maria Rodriguez has been
working with Lake County Forest Preserve President Bonnie Thompson Carter to
develop a plan to appeal this decision and will provide further details during an
upcoming Board Meeting. President Rodriguez said that she was meeting with
Congressman Kirk to try to move the project forward. No action was taken.
B. Upcoming HOA Presidents Meeting. Meeting is September 27, 2007. No action was taken.
C. Upcoming Village Board Strategic Planning Workshop. Meeting date is October 20, 2007. No action was taken.
D. Transit Vote. President Rodriguez noted that the Transit vote had failed by ten votes, but will be reconsidered. No action was taken.
Item #7: Village Trustee Acuna.
Nothing to report. No action was taken.
Item #8: Village Trustee Barry.
Village Tree Replacement Policy. The Village continues to accumulate tree
replacement fees paid by property owners could not replace all the trees
removed as part of their construction. Trustee Barry said that the tree ordinance
is to protect the woodland and restore trees such as hickory and oak. Trustee Barry proposed that the fund be used
to restore the original Long Grove of woodland and savannah. No
action was taken.
Item #9: Village Trustee
Hannon.
Not present.
President Rodriguez reported.
A.
Treasurer Report For August 31, 2007. Trustee Schmitt
moved to approve the Treasurers Report for August 31, 2007; seconded by
Trustee Wachs.
ROLL CALL VOTE:
Acuna aye; Barry
aye, Hannon absent; Lazakis absent; Schmitt
aye; Wachs aye.
(Motion carried 4
-0)
Trustee Schmitt
moved to pay the bills; seconded by Trustee Wachs.
ROLL CALL VOTE:
Acuna aye; Barry
aye, Hannon absent; Lazakis absent; Schmitt
aye; Wachs aye.
(Motion carried 4
-0)
B. Actual and Budget
Comparisons For Period Ending August 31, 2007. No action was taken.
Item #10: Village Trustee Lazakis.
Not
present. No action was taken.
Item #11: Trustee Schmitt.
Long Grove Park
District Grant Payments Discussion. The Park
District has inquired about the possibility
of being paid a single payment for the full
year rather than in quarterly payments.
Trustee Schmitt
moved to pay a single $50,000.00 payment for the
full year rather than quarterly payments; seconded
by Trustee Acuna.
ROLL CALL VOTE:
Acuna
aye; Barry aye, Hannon absent; Lazakis absent;
Schmitt aye; Wachs aye.
(Motion carried 4 -0)
Item #12: Village Trustee Wachs.
Nothing to report. No action was taken.
Item #13: Village Clerk Schultheis.
Nothing to report. No action was taken.
Item #14: Village Manager Lothspeich.
Nothing to report. No action was taken.
Item #15: Village Superintendent Block.
Monthly Building Department Report. Superintendent Block said that permit fees were at a
high. No action was
taken.
Item #16: Village Planner Hogue.
Not
present. No action was taken.
Item #17: Village Attorney Filippini.
Nothing to report. No action was taken.
Item #18: Approval of Board Meeting Minutes.
August 14, 2007 Minutes. Trustee Schmitt moved to approve the August
14, 2007 Board Minutes as
amended; seconded
by Trustee Wachs.
VOICE
VOTE:
All ayes, no
nays (Motion carried 4 0; Trustees Hannon and Lazakis
were not present).
August 28, 2007 Minutes. Continued.
Item: Executive Session.
At 10:15 P.M., Trustee Barry moved to go into
Executive Session to discuss 1) Executive Session
Minutes; 2) Litigation; and 3) Acquisition and
Disposition of Land; seconded by Trustee Wachs.
ROLL CALL VOTE:
Acuna
aye; Barry aye, Hannon absent; Lazakis absent;
Schmitt aye; Wachs aye.
(Motion carried 4 -0)
Item: Adjournment.
At 11:48 P.M.; Trustee Barry moved to adjourn; seconded by
Trustee Acuna.
VOICE
VOTE:
All ayes, no nays.
(Motion carried 4 0).