MINUTES OF THE VILLAGE BOARD OF LONG GROVE
Tuesday, September 25, 2007 at 8 P.M.
3110 RFD,
CALL TO ORDER:
President Rodriguez called the meeting to order at 8:00
P.M.
OFFICIALS IN ATTENDANCE:
Village President: Rodriguez
Trustees: Barry,
Hannon, Schmitt, Wachs
Trustees Absent: Acuna, Lazakis
Village Clerk: Schultheis
Also Present: Village Manager
Lothspeich, Village Planner Hogue, Village Superintendent Block, and Village
Counsel Filippini
HOMEOWNERS ASSOCIATIONS/ITEMS FROM THE
AUDIENCE:
Estates of Oak Hills - Deb Gammon. HOA President Gammon related the following:
a)
There were two big trenches on Rte. 22.
She wanted to know who to call Village
Manager Lothspeich said
that he would handle the situation.
b)
The southwest corner of Oak Grove and Rte 22 - there is an ugly berm
Village Planner Hogue said that
the owner has until October 25, 2007 to make it
compliant to approved plans.
c)
What can be done about residents who speed? President Rodriguez said that traffic calming solutions may be
considered by the subdivision. Trustee Hannon suggested that the Sheriff be
put on notice regarding the problem
in the area.
d)
Coyotes in the neighborhood Trustees
noted that it is mating
season for the coyotes, and that they were more
visible. It
was also suggested that residents look at the
regarding coyotes. No action was taken.
Mardan Woods Debbie Netter. HOA President Debbie Netter stated that traffic on Rte 53 was getting worse,
Especially from 2:30 PM to 6:30 PM. She asked if a motion-activated stoplight could be requested to cross 53.
Village Manager Lothspeich said that the
State would need to approve such a light, and they have denied the
request in the past.
HOA President Netter wanted to know how much longer it would take for the construction to be cleared on Rte 53
and
however, add that by July, 2008 there would two
turning lanes on to
it would ease traffic congestion. No action was taken
Oak Hills 1 - Eric Burgess HOA President Burgess said that there was a lot of Friday and Saturday night speeding and social gatherings in the subdivision .
At
this point, Sergeant Timothy Jonites of the Office of
the Sheriff, reported on crime statistics and recent burglaries. He said that there were two recent
residential burglaries on Knoll, and
Sgt.
Jonites also said that there was no area in which a
camera could be added to the underpass by Rte. 22. No action was taken.
HOA President Burgess continued his commentary, and discussed the need for a line of sight for traffic on Rte. 22.
He also said that there were cracks in the pavement on Oak Grove, and those cracks were starting to hold water.
Finally,
he added that he believed that the President and Trustees should receive an
honorarium for their efforts. No
action was taken.
President Rodriguez added the following:
- Countryside was opening a new fire station on September 29, 2007
- Apple Fest will be held October 5, 6, and 7th
- Oktoberfest will be held on October 13th and was especially designed to attract residents of Long Grove.
ACTION ITEMS:
Item #1: Report of
the September 17, 2007 Architectural Board Meeting.
The Architectural Board considered the following requests
during their meeting. No action was required.
A.
Awnings For Eggsperience,
3970 Route 22 (Building #8) Within The
Long Grove Commons B-2 PUD District, Zamb (Approved).
B.
Elevations,
Landscaping And Site Plans For A Commercial Structure Within The B-2 Business
District Located At 7107 Route 83, Daniel Lesus
Architects (Continued).
C.
Replacement
Subdivision Identification Sign For The
Creekside Subdivision, HOA President OReilly
(Approved).
D.
Signage For Earth & Spirit,
E.
Discussion Of
Illuminated Open Signage (Continued).
Item #2: Referral To The Plan Commission &
Zoning Board Of Appeals.
The following petitions have been submitted for referral to the August 6, 2007 PC & ZBA
Residential Tear Down Regulations.
A.
Trustee
Schmitt moved to refer to the Plan Commission & Zoning Board of Appeals
Meeting for a public hearing for Amendments to the Village of Long Grove Zoning
Code RE: Proposed Maximum Floor Area & Height Requirements; seconded by
Trustee Barry.
VOICE VOTE:
All ayes, no nays (Motion carried 4 0;
Trustees Acuna and Lazakis
absent)
B.
Residential Architectural Board
Appearance Review. Trustee Hannon
moved to refer
the function of Residential Architectural
Board Appearance Review to the Architectural Review Board; seconded by Trustee Wachs.
VOICE VOTE:
All ayes, no nays (Motion carried 4 0; Trustees Acuna and Lazakis absent)
Item #3: Resolution Approving The
Long Grove Neighborhood Traffic Management Program.
In response to the discussions during the July 24, 2007; August 14, 2007 and August 28, 2007 Board
Meetings, Village Counsel modified the draft Long Grove Neighborhood Traffic Management
Program. Discussion resulted in a series of line item amendments to the document.
Trustee Hannon moved to approve
the Long Grove Neighborhood Traffic Management Program, as
amended; seconded by Trustee Barry.
VOICE VOTE:
All ayes, no nays (Motion carried 4 0; Trustees Acuna
and Lazakis absent)
Item #4: Resolution
Eliminating The Letter Of Credit For Prairie Trails Valenti.
President Rodriguez reported that
because new evidence was presented, this item would have to be continued. CONTINUED.
Item #5: Intent and Inducement Resolution Re: TIF
District Along IL Route 83.
Village Counsel prepared a draft resolution and although Sunset Foods and Mid-America have
been expressly identified, the resolution otherwise remains generic particularly because the Village has not
yet received any information from Mid-America or further breakdown of sales (i.e., food/drugs v. all
others) from Sunset. The Village Board will need to review these numbers before it makes any final
determinations regarding the possible financing tools to be used. - -Village Counsel Filippini stated that
the Resolution would express intent to move forward with the TIF and give interested developers a good
feeling regarding how the Board was proceeding.
Trustee Hannon moved to approve the
Resolution of Intent and Inducement RE: TIF District
Along IL 83; seconded by
Trustee Schmitt.
VOICE VOTE:
All ayes, no nays (Motion carried 4 0; Trustees Acuna and Lazakis absent)
Item #6: Village President Rodriguez.
A. Upcoming HOA Presidents Meeting. Informational.
- No action taken.
B. Upcoming Village Board Strategic Planning Workshop. Date needs to be changed to October 16, 2007. (9AM 11AM) No action was taken.
Item #7: Village Trustee Acuna.
Not
Present.
On behalf of Trustee Acuna,
President Rodriguez said that contact had been made Aqua Illinois, and would
be making a full report at the next meeting.
No action was taken.
Item #8: Village Trustee Barry.
A. Village Pathway System Update. The Pathway Committee met on Friday, August 17, 2007 to review various issues including:
B. Village Tree Replacement Policy. The Village continues to accumulate tree replacement fees paid by property owners that could not replace all the trees removed as part of their construction. Park District member Lee Bassett asked how much money was available for tree replacement. Village Manager Lothspeich said that there was about $35,000 that had been collected over 5-10 years
Bob
Borg asked if there was a return if the tree died? No action was taken
C. Teasel
Trustee Barry said that teasel was in the process of being destroyed in
public areas, but that private property
owners needed to be aware of the invasive nature of the plant, too. No action was taken.
D.
Mosquito Abatement/West
Item #9: Village Trustee
Hannon.
A. $200,000 Streetscape Grant Allocation. The following is a brief summary of the grant status:
$214,095 remains.
Ehlers:
Approved Phase I - $21,000
(Spent $21,000)
Approved Phase II - $10,000
(Spent nothing)
K-Plus:
Modern Roundabout Initial
Study Approved $22,700
Modern Roundabout Second
Study with County Approved $74,700
Downtown Design Standards,
etc. Approved $211,000
Trustee Hannon proposed spending grant money on plans;
and that the Village should seek to spend the money first
and then get reimbursed. - No
action was taken.
C. Long Grove Business & Community Partners (LGBCP) Grant Payments Discussion. During the September 11, 2007 Board Meeting, the Village Board directed Staff to distribute the $50,000 Annual Park District Grant in a lump sum amount, subject to approval each budget cycle, and discussed the possibility of distributing the annual $50,000 grant to the LGBCP in a similar fashion.-
Trustee Hannon moved to direct Staff to give the Long Grove Business
& Community Partnersthe balance of their money
for this fiscal year; seconded by Trustee Barry.
ROLL CALL VOTE:
Acuna absent; Barry aye;
Hannon aye; Lazakis absent; Schmitt aye; Wachs aye.
(Motion carried 4 0; two absent)
Trustee Hannon moved to pay a lump sum amount to the Long Grove
Business & Community Partners Grant ($50,000) and Park District Grant
($50,000), subject to approval each budget cycle on May 1 of each year;
seconded by Wachs.
ROLL CALL VOTE:
Acuna absent; Barry aye;
Hannon aye; Lazakis absent; Schmitt aye; Wachs aye.
(Motion carried 4 0; two absent)
Item #10: Village Trustee Lazakis.
Not
present.
Item #11: Trustee Schmitt.
Trustee Schmitt said that the Park District was
in the process of putting together a job description for the position of Land
Manager. They were also compiling cost estimates and
hours needed. No action was taken.
Bridge: - Trustee Schmitt said that the deadline
for copy was October 5th. It
would include the Police
Report. No action was taken.
President Rodriguez said that a teasel flyer
should be put together by Bob Borg to be given to the
HOA Presidents.
Trustee Schmitt said that articles on teasel had been in the
Bridge. Trustee Barry said that
he would bring an actual plant to the HOA
meeting No action was taken
Item #12: Village Trustee Wachs.
Nothing to Report. No Action was taken.
Item #13: Village Clerk Schultheis.
Nothing
to report. No action was taken.
Item #14: Village Manager Lothspeich.
Village Manager Lothspeich said that notices
had gone out to residents affected by the construction on
Road.
He said that there would be a significant amount of traffic
interference. He also said that roads
would be paved before the construction plant
closed in December No action was taken.
Menards:
Village Manager Lothspeich said that the Menards construction would
begin in mid-October, but
that no off-site work would be done until
Spring. He said that there would be a
lift station on Schaeffer
Road by Meadowlark.
Regarding the fields along
Trustee Hannon was going to look into
coordinating with the organizations like the BGRA and the Park
District.
Village Manager Lothspeich said that the
sanitary sewer trench would be thirty feet deep, and that it was
possible that these trenches could also be used as
water distribution conduits. No action was taken.
Kildeer Countryside:
Trustee Hannon suggested the need for action to be taken at the
elementary school
possibly flaggers to ease traffic and direct traffic during drop-off and pick-up at the school.
Resident
Susan Klein said that
Village Hall. President Rodriguez told her that the school
owned the property No action was
taken.
Item #15: Village Superintendent Block.
Menards: Superintendent Block said that the Menards
construction will take about six months to build. He
suggested that Greater Ela
Sports Complex with a variety of sports, be looked at for the use of the
fields
surrounding Menards. No action was taken.
Underpass
at Rte 22: Superintendent Block suggested motion
detectors be installed. The consensus of the
Board was to do so. No action was taken.
Red
Cross: - Superintendent
Block was compiling forms in the event that a disaster would strike the
Village. These
reports and forms would could then be used by the Red Cross to implement relief
in the
area. No action was taken.
Item #16: Village Planner Hogue.
Nothing to report. No action was taken.
Item #17: Village Attorney Filippini.
Nothing to report. No action was taken.
Item #18: Approval of Board Meeting Minutes.
August 28, 2007 Minutes. Trustee
Barry moved to approve the August 28, 2007 Village Board
Minutes,
as amended; seconded by
Trustee Schmitt.
VOICE VOTE:
All ayes, no nays (Motion carried 4 0; Trustees Acuna and Lazakis absent)
September 11, 2007 Minutes. Continued.
Item: Executive Session.
At 10:07 PM, Trustee Barry moved to go into Executive
Session to discuss (1) Executive Session
Minutes; (2) Litigation; and (3) Acquisition and
Disposition of Property; seconded by Trustee
Schmitt.
ROLL CALL VOTE:
Acuna absent; Barry aye;
Hannon aye; Lazakis absent; Schmitt aye; Wachs aye.
(Motion
carried 4 0; two absent)
Item: Other Business.
August 14, 2007 Executive Session Meeting Minutes.
August 28, 2007 Executive Session Meeting Minutes.
September 11, 2007 Executive Session Meeting Minutes.
Trustee Barry moved to approve, but not
release, the amended Executive Session Minutes for August
14, 2007; August 28, 2007; and September 11, 2007; seconded by Trustee Hannon.
VOICE VOTE:
All ayes, no nays (Motion carried 4 0; Trustees Acuna and Lazakis absent)
Land Bank: Trustee Schmitt mentioned that in some communities there is a land bank that takes 2% of the
purchase price of the house to buy new land. Village Attorney Filippini said that that was called a transfer
tax and required two referendums one for Home Rule and another to initiate a transfer tax. The
consensus of the Trustees was that this was not something
they wished to pursue. No action was
taken.
Item: Adjournment.
AT 11:15 PM, Trustee Schmitt moved to adjourn; seconded by
Trustee Wachs.
VOICE VOTE:
All ayes, no nays (Motion carried 4 0; Trustees Acuna and Lazakis absent)