VILLAGE OF LONG GROVE
MINUTES OF THE VILLAGE BOARD OF LONG GROVE
Tuesday, October 9, 2007 at 8 P.M.
3110 RFD,
CALL TO ORDER:
President Rodriguez called the meeting to order at 8:02
P.M.
OFFICIALS IN ATTENDANCE:
Village President: Rodriguez
Trustees: Acuna,
Barry, Hannon, Lazakis, Schmitt, Wachs
Village Clerk: Schultheis
Also Present: Village Manager
Lothspeich, Village Planner Hogue, Village Superintendent Block, and Village
Counsel Filippini
HOMEOWNERS ASSOCIATIONS/ITEMS FROM THE
AUDIENCE:
Towner Subdivision Roland Holup. No one was
present. Nothing to report.
Indian Creek Club Bill Jacob. No one was
present. Nothing to report.
Seventh Circuit opinion
is final. The decision means that
codes. No action was taken.
Long Grove Heritage Run:
Long Grove Rotary Club President - Ryan Birch. Ryan Birch said that there were
800-plus
runners/walkers, and that over $25,000 was earned. Trustee Schmitt was honored by Ryan Birch, on
behalf of
the Long
Grove Rotary Club, for her efforts in coordinating the event No action was taken.
Indian Creek Watershed Presentation:
Project President - Tori Trauscht.
Indian Creek Watershed Ltd, Project President
request that the Village Board consider formally adopting, the Indian Creek Watershed Plan.
Project President Trauscht said that the watershed plan has been
endorsed by the state of
said that among the goals of the project were water quality issues and the reduction of flood damage.
She said that there was a need for projects to be presented to the Indian Creek Watershed Project, and
that it was their hope to partner with the Village of Long Grove on these water projects.
Resident Barbara Turner asked to see examples of the types of projects that were being suggested,
because the Park District may be able to match funds. Tori Trauscht said that their group has done
more than $300,000 of project work in conjunction with the Park District.
President Rodriguez recommended a committee comprising of Trustees Barry and Hannon to look
into the types of projects that might
be of interest to the Village. No
action was taken.
Kildeer Countryside Drop-off:
Resident Susan Klein complained about the situation that has been created by the drop-off at Kildeer
because the entrance way to the Village Hall was being blocked and the aesthetics ruined by the way
that the configuration and new drop-off procedures.
President Rodriguez said that she had sent written to the Nelson Gray; and that she was meeting with
Nelson Gray and Mark Tepper regarding the issue. No action was taken.
construction. She said that traffic was being diverted in such a way that people were being confused
by having to drive on the left-hand side in the wrong direction.
Village Manager Lothspeich said that more
been put in different lanes to decrease the confusion regarding the lane
set up No action was taken.
ACTION ITEMS:
Item #1: Report of
the October 2, 2007 Plan Commission & Zoning Board Of Appeals Meeting.
Ψ PUBLIC HEARING; CONTINUATION. Consideration Of A Proposal For Various Amendments To The Village Code For The Village Of Long Grove, Title 5, Zoning Regulations, Including Without Limitation Modifications To The Maximum Floor Area, Building Height And Other Regulations Within The Village Of Long Grove, Illinois. CONTINUED.
Item #2: Public Hearing Re: Request For A Solid Fence Within 100 Of
exception to the Village Code Fence Regulations as permitted under the recently approved amending
Ordinance 2007-O-16 to construct a six foot (6) tall fence within 100 of State Highway IL 53. -
Trustee Wachs noted that the drawing showed the trees on the wrong side of the fence. The petitioner
Elliott Baretz said that the trees will be on the other side of the fence on the next drawing.
Trustee Barry enters the meeting
at 8:35 P.M.
Trustee Lazakis moved to direct
Village Counsel to prepare a draft resolution approving an
exception to the Village Code
Fence Regulations for the Installation of a Fence within the 100 of
State
ROLL CALL VOTE:
Acuna aye; Barry aye; Hannon
nay; Lazakis aye; Schmitt aye; Wachs aye.
(Motion carried 5 1)
Resident Dee McLaughlin asks to make a comment in the public hearing.
Trustee Schmitt moved to reopen the Public Hearing; seconded by Trustee
Barry.
VOICE VOTE:
All ayes, no nays (Motion carried 6 0).
Resident
McLaughlin said that she did not see why this was a public hearing if there was
already a consensus on the decision.
President Rodriguez reminded her that there was a public hearing a month
ago, and it was then that the importance of the path easement was discussed.
She also mentioned the quality of life issue that existed for the
petitioner. Trustee Barry said that
there were so many caveats and conditions attached to the acceptance of this
fence that it would it would not expose the Village to a domino effect. It was also stated that the easements would
help the Village deal with the state of
Item #3: Resolution Eliminating The Landscape Letter Of Credit For Prairie Trails Valenti.
This will be the seventh and final reduction (elimination) of the original $5,149,000.00 Letter of Credit
(LOC) for Prairie Trails.
Village Manager Lothspeich said that Valenti has seeded and restored the area twice. Superintendent
Block also noted that twenty-five different builders are in the area with semis and concrete trucks and
they are responsible for some of the ruined landscaping.
Regarding additional trees, Village Manager Lothspeich said that the Landscaping Letter of Credit is
only good for two years and has already expired.
Trustees expressed concern about the width allowable for roads; as well as the developers
responsibility (wondering if developers should be held responsible until the development was
complete).
Trustee Wachs moved to approve a resolution
eliminating the remaining $5,000.00 Landscape
Letter of Credit for Prairie Trails of Long Grove; seconded by Trustee Schmitt.
ROLL CALL VOTE:
Acuna aye; Barry aye; Hannon
aye; Lazakis aye; Schmitt aye; Wachs aye.
(Motion carried 6 0).
Item #4: Ordinance Authorizing Establishment Of
A TIF District Interested Parties Registry.
Consultant Ehlers & Associates has proposed a Tax Increment Finance (TIF) schedule that identifies
the next step in the process as adopting a TIF District Interested Parties Registry. The proposed
ordinance announces the evaluation of the TIF District and formalizes the process for identifying
interested parties. It should be noted that while the enclosed TIF boundaries map is consistent with the
boundaries approved by the Village Board during the September 22, 2006 Board Meeting and
continues to include the school district property, the boundaries can be amended by the Village Board
to exclude this and other properties at a later date. -
Village Counsel Filippini said that this is a procedural step.
Trustee Lazakis moved to approve an
Ordinance Authorizing the Establishment of a Tax
Increment Financing Interested Parties
Registry and Adopting Registration Rules For the
Registry; seconded by Trustee Wachs.
ROLL CALL VOTE:
Acuna aye; Barry aye; Hannon
aye; Lazakis aye; Schmitt aye; Wachs aye.
(Motion carried 6 0).
Item #5: Proposal From Ehlers & Associates For Qualification Of Business District.
One of several alternatives identified, none of which are mutually exclusive, for funding
improvements related to the proposed retail shopping center along Route 83 includes the establishment
of a business district that would impose an additional sales tax (up to a maximum of 1%) on the
businesses located within the proposed development.
Village Counsel Filippini said that the proposal is complementary to TIF exploration.
Village Manager Lothspeich said that the agreement should be not to exceed a certain amount so that
they could look for any overlap between the services that we have already gotten and the services we
will be getting.
Trustee Wachs moved to approve a proposal
from Ehlers & Associates for the qualification of
The
by Trustee Lazakis.
ROLL CALL VOTE:
Acuna aye; Barry aye; Hannon
aye; Lazakis aye; Schmitt aye; Wachs aye.
(Motion carried 6 0).
Item #6: Proposal From Applied Technology For A
Lake County Public Works Director Peter Kolb directed
the Village to the northern communities
consulting engineer Jim Smith of Applied Technology
for a proposal to perform a
Water Feasibly Study as an addendum to the current
study being completed for the northern
communities.
Mr. Smith noted that the original communities paid $8,000 each and
believed that the
addendum for evaluating Long Grove would not exceed that
amount.
Trustee Acuna presented his findings regarding
accessibility to
maintenance and conservation efforts,
from
communities has started to look into the economic
feasibility of hooking up to the water supply.
Trustee Acuna stated further that the Village has
three choices 1) Shallow aquifers; 2) Deep aquifers
(which do not have the capacity of the shallow
aquifers; and 3)
Long Grove has been given the nod to be part of the
study for
they contribute $8,000.00 for the study
Trustee Acuna told the Board that the initial
indication was that connection to
would be costly, but that the Village had a very small
window of time to act to be part of any
additional access.
Trustees agreed that this would be a worthwhile study, and presented the
Village
with a possible opportunity that it had not had in
twenty-plus years.
Pam Newton said that the process would move quickly,
and that it was important for Long Grove to
look into this opportunity.
Trustee
Schmitt moved to approve a proposal from Applied Technology for a
Water
Feasibility Study for the
seconded by
Trustee Acuna.
ROLL CALL VOTE:
Acuna aye; Barry aye; Hannon
aye; Lazakis aye; Schmitt aye; Wachs aye.
(Motion carried 6 0).
Item #7: Village President Rodriguez.
A.
Meeting. -Staff represented Long Grove during the September 27, 2007 planning meeting. No action was taken
B. Report of HOA Presidents Meeting September 27, 2007. President Rodriguez said that the
meeting had been well-attended and that Minutes and information from the meeting had been
made available to the Trustees. No action was taken.
C.
Upcoming Village Board Strategic Planning
Workshop. Meeting will be October 20, 2007. No
action
was taken.
Item #8: Village Trustee Acuna.
Nothing
to report. No action was taken.
Item #9: Village Trustee Barry.
Pathways Trustee Barry said that he would be going to his next meeting on
October 19, 2007 No action was taken.
Teasel Trustee Barry told the Board that he shown the HOA presidents actual
teasel at the September 27, 2007
meeting to raise awareness No
action was taken.
Item #10: Village Trustee
Hannon.
A.
Treasurer Report For September 30, 2007.
Trustee
Hannon moved to approve payment of the bills; Trustee Lazakis seconded.
ROLL CALL VOTE:
Acuna aye; Barry aye;
Hannon aye; Lazakis aye; Schmitt aye; Wachs aye.
(Motion carried 6 0).
Trustee Hannon moved to approve the fund
balances; seconded by Trustee Lzakis.
ROLL CALL VOTE:
Acuna
aye; Barry aye; Hannon aye; Lazakis aye; Schmitt aye; Wachs aye.
(Motion
carried 6 0).
B.
Actual and Budget Comparisons For Period Ending September 30, 2007. No action was taken.
Item #11: Village Trustee Lazakis.
Downtown Master Plan Update. Trustee Ted Lazakis, Trustee Charlie Wachs, Village Superintendent
Bob Block, Village Planner James Hogue and Staff met with Hitchcock Design Group & K-Plus
Engineer Representatives and others on September 28, 2007. Trustee Lazakis said that progress is
being made on the master plan and that the first none steps appear to be on target:
1) Finalize long range recommendations week of December 10, 2007
2) Identify alternative short term opportunities week of December 10, 2007
3) Review recommendations with the Task Force Tuesday, December 18, 2007
4) Finalize implementation strategy Week of December 24, 2007
5) Review updated master plan recommendations with task force Week of January 7, 2008
6) Present recommendations to elected municipal officials Wednesday, January 8, 2008
7) Prepare draft updated master plan report Week of January 7, 2008
8) Review first draft with the Task Force Tuesday, January 15, 2008
9) Revise second draft with Village Staff Week of January 14, 2008
No action was taken.
Item #12: Trustee Schmitt.
Bridge Trustee Schmitt said that articles were due, and that The Bridge was proceeding on schedule
No action was taken.
Park District Trustee Schmitt said that a job description for a
land manager has been created. No
action was taken.
Relay for Life Trustee Schmitt said that the American Cancer Society was exploring the idea of
working with Long Grove on their June, 2008 relay. No action was taken.
Recycling Trustee Schmitt said that Long
Grove was trailing in its recycling efforts with only a 24%
diversion rate (ie,
the number of recyclable versus garbage output). She suggested that a contest
between Hawthorn
Woods and Kildeer, with the recycling winner to receive a tree from each of the
losing villages. No
action was taken.
Item #13: Village Trustee Wachs.
Trustee Wachs wanted to publicly acknowledge
Pam Newton for her work on behalf of Long Grove in
being included in the
Item #14: Village Clerk Schultheis.
Nothing
to report. No action was taken.
Item #15: Village Manager Lothspeich.
Nothing
to report. No action was taken.
Item #16: Village Superintendent Block.
Public
Works Directors Superintendent Block said that he has been meeting with
Ela and
Township Public Works directors regarding emergency procedure shared resources; and that these
townships
have agreed to assist Long Grove in the event of an emergency. No action was taken.
Lake
Michigan Water Superintendent Block stated that looking into a
was
something the Village should consider - No action was taken.
Housing
- There were four more housing permits.
No action was taken.
Street
Striping Is complete. No action
was taken.
Farm
Tiles Superintendent Block discussed the issue at Eleanora Estates and on
regarding
broken tiles. No action was taken.
Salt
Application
Superintendent Block said that he is talking with subcontractors No action
was
taken.
Item #17: Village Planner Hogue.
Nothing
to report. No action was taken.
Item #18: Village Attorney Filippini.
Nothing
to report. No action was taken.
Item #19: Approval of Board Meeting Minutes.
September 11, 2007 Minutes. Trustee
Schmitt moved to approve the September 11, 2007
Minutes as
amended, seconded by Trustee Barry.
VOICE
VOTE:
All ayes, no
nays (Motion carried 6 0).
September 25, 2007 Minutes. Continued.
Item: Executive Session.
At 10:37 P.M., Trustee Acuna moved to go into
Executive Session to discuss (1) Executive Session
Minutes; (2) Litigation; and (3) Acquisition and
Disposition of Property; seconded by Trustee
Barry.
ROLL CALL VOTE:
Acuna aye; Barry aye; Hannon
aye; Lazakis aye; Schmitt aye; Wachs aye.
(Motion carried 6 0).
Item: Other Business.
September 11, 2007 Executive