VILLAGE OF LONG GROVE

MINUTES OF THE VILLAGE BOARD OF LONG GROVE

Tuesday, October 23, 2007 at 8 P.M.

3110 RFD, LONG GROVE, ILLINOIS 60047-9613

CALL TO ORDER:

President Rodriguez called the meeting to order at 8:03 P.M.

OFFICIALS IN ATTENDANCE:

Village President: Rodriguez

Trustees: Acuna, Barry, Hannon, Lazakis, Schmitt, Wachs (electronic attendance)

Village Clerk: Schultheis

Also Present: Village Manager Lothspeich, Village Planner Hogue, Village
Superintendent Block, and Village Counsel Tappendorf

Trustee Wachs not present (his electronic attendance recorded and time-stamped in the

Executive Session portion of the meeting).

President Rodriguez noted some business items:

The October Fest had been successful.

There will be a meeting of the Long Grove Business & Community Partners on November 19, 2007.

The Hitchcock interviews are in progress. – No action was taken.

HOMEOWNERS ASSOCIATIONS/ITEMS FROM THE AUDIENCE:

Benningtoon – Kevin O’Connor. – No one was present. Nothing was reported.

Long Grove Knolls – Jackie Murphy. – No one was present. Nothing was reported.

Willow Valley – John Hall - No one was present. Nothing was reported.

OTHER ITEMS:

Cuba Road - Resident Susan Klein asked about the status of Cuba Road. Superintendent Block stated that

the Cuba Road sewer work would be completed by November 1, 2007. – No action was taken.

Item #1: Continued - Report of the October 2, 2007 Plan Commission & ZBA Meeting.

During the October 9, 2007 Board Meeting, Village President Maria Rodriguez deferred discussion on

the recommendation to accommodate the request by the Architectural Board (AB) to review the

proposed changes during their October 15, 2007 meeting. The AB continued this item during their

October 15, 2007 meeting.

The PCZBA considered and recommended approval of the following item during their meeting.

Ø PUBLIC HEARING; CONTINUATION. Consideration Of A Proposal For Various Amendments
To The Village Code For The Village Of Long Grove, Title 5, Zoning Regulations, Including Without
Limitation Modifications To The Maximum Floor Area, Building Height And Other Regulations Within
The Village Of Long Grove, Illinois. – TABLED as per the request of President Rodriguez so
that the issue could be discussed with full Board attendance.

Item #2: Report of the October 15, 2007 Architectural Board Meeting.

The Architectural Board considered the following items during their meeting. – No action required.

A. Elevations & Materials For The Commercial Building At 7107 Route 83, Lesus Architects Inc (Continued).

B. Signage For The “Bella Photography Studio”, 407 Robert Parker Coffin Road, Barnes (Approved).

C. Signage For “Smokin’ T’s” Barbecue Restaurant, Long Grove Commons Building #6A, 3976 Route 22,
MD Barbecue (Approved).

D. Discussion Of Illuminated “Open” Signage (Continued).

E. Proposed Zoning Ordinance Amendments (Continued).

F. 2008 Meeting Schedule (Approved).

Item #3: Report of the October 17, 2007 Conservancy Scenic Corridor Committee Meeting.

The Conservancy Scenic Corridor Committee considered the following items during their meeting.

A. Reconsideration Of CSCC Application 05-02; Gordon.

B. Potential Web Site/Handout Materials.

C. Creation Of “Guidelines For Construction And Maintenance Of Plantings, Berms & Other Improvements
Within Scenic Corridor Easements”.

D. 2008 Meeting Schedule.

Item #4: Resolution Approving A Request For A Solid Fence Within 100’ Of State Highway.

As directed during the October 9, 2007 Board Meeting, Village Counsel prepare a draft Resolution

approving the fence location and easements for the maintenance of the fence and installation of a

pathway. – There was discussion regarding the location of the fence. The petitioner said that they

would comply with the recommended distance. Trustee Acuna wanted to know who would maintain

the fence, and the petitioner said that he would. Superintendent Block said that he was concerned

about the stated address as it was not correct. The correct address is: 3253 Mayflower Lane, not Rte.

53. Trustee Hannon thought that it might be prudent to have Lori Lyman (professional landscape

consultant) look at the design; but the petitioner noted that he had worked with landscape company –

Geimer for a natural landscape effect.

Trustee Lazakis moved to approve a request for a Six Foot Tall (6’ – 0”) Solid Type

Fence/Berm/Landscaping located within 100’ of the Highway (IL Rte. 53) and the front Yard of

the Existing Residence at 3253 Mayflower Lane, Baretz, subject to exhibit as modified; seconded

by Trustee Acuna.

VOICE VOTE:

Four ayes, one nay (Hannon); one absent (Wachs) (Motion carries 4 – 1)

Item #5: Village President Rodriguez.

A. Report Of Village Board Strategic Planning Workshop – October 20, 2007. – President Rodriguez noted
that the Board had met without a moderator, and that there was a desire to have another meeting in January, 2008.
– No action was taken.

B. Discussion Re: The Widening Of Route 22 Between Quentin Road and IL 83. During the September 27, 2007 Homeowner Association Meeting, several in attendance commented that the public misperception was that the last remaining 2 lane section of Route 22 was the result of the opposition by The Village of Long Grove. In an effort to clarify the Village’s position, the Village Board may wish to consider formally adopting a resolution expressing the Village’s long-standing and continued support of this project with the request for the installation of a traffic signal at the North Krueger Road intersection. – The Bridge editor, Bob Jenkins, suggested that this might be a good item for the newsletter.

Trustee Barry moved to direct Staff to prepare a resolution expressing the Village’s longstanding and continued support for the widening of Route 22 from two to four lanes between Quentin Road and IL Route 83; seconded by Trustee Lazakis.

ROLL CALL VOTE:

Acuna – aye; Barry – aye; Hannon – aye; Lazakis – aye; Schmitt – aye; Wachs – absent.

(Motion carried 5 – 0; one absent).

C. Midwest High Speed Rail - President Rodriguez stated that there will be a meeting on November 5, 2007 regarding the Canadian Pacific wanting to use the rails for more cargo. She will be meeting with other mayors and Rick Harnisch to discuss transportation funding to have Metra add more suburban lines – No action was taken

Item #6: Village Trustee Acuna.

A. Lake Michigan Water Feasibility Study Update. The Applied Technology proposal was

approved during the last meeting. Trustee Acuna suggested working with Staff and with

the Village Engineer to look at water infrastructure. There is no expense involved with the Engineer putting together a proposal. Trustee Acuna also said that municipalities were looking into running water systems on separate pipes from the Fire Department pipes.

B. Public Water Supply Engineering.

Trustee Acuna moved to direct the Village Engineer to prepare a proposal for the design of a public water supply system to serve the Route 83 properties with possible extension to neighboring residential (Briarcrest) and the Historic Business District for consideration during the November 13, 2007 Board Meeting; seconded by Trustee Lazakis.

VOICE VOTE:

All ayes, no nays, one absent (Wachs)

(Motion carried 5 – 0).

Trustee Acuna moved to direct Counsel to prepare a resolution to explore options for a community water system; seconded by Trustee Schmitt.

VOICE VOTE:

All ayes, no nays, one absent (Wachs)

(Motion carried 5 – 0).

C. Discussion Re: Further Amending The Public Right-Of Way Ordinance. In June of 2007 the Village Board approved An Ordinance Establishing Construction Standards In The Public ROW based upon the then current Illinois Municipal League (IML) model ordinance as a stop gap measure while the IML prepared an updated ROW Ordinance. – Discussion regarding options from cable companies and providing free public channels.

Trustee Acuna moved to direct Counsel to prepare an ordinance further updating the public right of way ordinance to reflect the recently updated IML ordinance for consideration during the November 13, 2007 Board meeting; Seconded by Trustee Schmitt.

VOICE VOTE:

All ayes, no nays, one absent (Wachs)

(Motion carried 5 – 0).

Item #7: Village Trustee Barry.

Village Pathway System Update – Recommendation Re: South Old McHenry Road. -

Trustee Barry stated that the downtown portion of the Pathway Mapping System is completed. He also

stated that the Village Engineer needs to update his computers with the new renditions.

Trustee Barry said that the Village is not committing a dollar amount, and that design review was still in

process.

Trustee Barry moved to direct the Village Engineer for the design of a proposal to prepare

construction design drawings consistent with and necessary to complete the full section of the Old

McHenry Road Pathway from IL Rte. 22 to the Village’s southeastern limits along Arlington

Heights Road for consideration during the November 13, 2007 Board Meeting; seconded by

Trustee Lazakis.

VOICE VOTE:

All ayes, no nays, one absent (Wachs)

(Motion carried 5 – 0).

Trustee Barry moved to direct the Village Engineer to update the Pathway Plan on his computers

and plan to have the updated plans come back to the Village Board for approval; seconded

by Trustee Schmitt.

VOICE VOTE:

All ayes, no nays, one absent (Wachs)

(Motion carried 5 – 0).

Mosquito Abatement – Trustee Barry reported that there had only been one case of West Niles disease

reported in Illinois – No action was taken.

Item #8: Village Trustee Hannon.

Nothing to report. No action was taken.

Item #9: Village Trustee Lazakis.

Downtown Master Plan Update. Hitchcock Design Group & K-Plus Engineer Representatives conducted one-on-one interviews with numerous stakeholders on October 9 and October 16, 2007. – Trustee Lazakis said that there were 40 people interviewed. He said that a preliminary Master Plan would be ready the week of November 6, 2007 – No action was taken.

Item #10: Trustee Schmitt.

Cancer Federation - Trustee Schmitt said that she would be meeting regarding the June, 2008 Cancer

Run, and the possibility of it being held in Long Grove – No action was taken.

SWALCO – Trustee Schmitt said that Kildeer would not be joining the recycling competition. – No

action was taken.

Compost Bins – Trustee Schmitt said that five compost bins would be provided for sale of $40 apiece

for interested residents.

Park District – Trustee Schmitt said that the Park District was fine tuning its requirements for a Land

Manager position – No action was taken.

Item #11: Village Trustee Wachs.

Not present.

Item #12: Village Clerk Schultheis.

Nothing to report. No action was taken.

Item #13: Village Manager Lothspeich.

Nothing to report. No action was taken.

Item #14: Village Superintendent Block.

Menards – Superintendent Block reported that after meeting with Menards and their project managers,

he was told that offsite work was ready to begin – No action was taken.

Spring, 2008 – Superintendent Block noted that there will be a lot of construction taking place in the

Village in the Spring –and it will all be commercial. While it will be difficult to control completely, he

noted that the work on Cuba Road had gone along smoothly after the Village had met with construction

teams and told them the expectations for courteous treatment of the local residents. – No action was

taken.

Vacant Land – Superintendent Block noted that new maps showed density areas of village and vacant

land. Trustee Hannon said that the Village should be looking for areas of conservancy.

Item #15: Village Planner Hogue.

Village Planner Hogue said that the Conservancy Committee was considering meeting once a month

next year instead of bi-monthly. – No action was taken.

Item #16: Village Attorney Tappendorf.

Village Attorney Tappendorf told the Board that she is leaving Holland and Knight and introduced the
new Village Attorney.

Item #17: Approval of Board Meeting Minutes.

September 25, 2007 Minutes. Trustee Barry moved to approve the September 25, 2007 Minutes, as

amended; seconded by Trustee Schmitt.

VOICE VOTE:

All ayes, no nays, one absent (Wachs)

(Motion carried 5 – 0).

October 9, 2007 Minutes. – Continued.

Item: Executive Session.

At 9:10 P.M.; Trustee Barry moved to go into Executive Session to discuss (1) Executive Session

Minutes; (2) Litigation; and (3) Acquisition and Disposition of Property; seconded by Trustee

Lazakis.

ROLL CALL VOTE:

Acuna – aye; Barry – aye; Hannon – aye; Lazakis – aye; Schmitt – aye; Wachs – absent.

(Motion carried 5 – 0 ).

Item: Other Business.

September 11, 2007 Executive Session Meeting Minutes.

September 25, 2007 Executive Session Meeting Minutes.

October 9, 2007 Executive Session Meeting Minutes. – Trustee Schmitt moved to approve the

Executive Session Minutes, as amended, but not for public release for September 11, 2007;

September 25, 2007; and October 9, 2007; seconded by Trustee Barry.

VOICE VOTE:

All ayes, no nays, one absent (Wachs)

(Motion carried 5 – 0).

Item: Adjournment.

At 10:10 P.M., Trustee Barry moved to adjourn the meeting; seconded by Trustee Acuna.