VILLAGE OF LONG GROVE
MINUTES OF THE VILLAGE BOARD OF LONG GROVE
Tuesday, November 13, 2007 at 8 P.M.
3110 RFD,
CALL TO ORDER:
At 8:01 PM, Village Clerk Schultheis called the meeting to
order.
OFFICIALS IN ATTENDANCE:
Village President: Absent
Trustees: Acuna,
Barry, Hannon, Schmitt, Wachs
President Pro Tem: Lazakis
Village Clerk: Schultheis
Also Present: Village Manager
Lothspeich, Village Planner Hogue, Village Superintendent Block, and Village
Counsel Filippini
Village Clerk Schultheis asked if
there was a motion to nominate a President Pro Tem for the meeting.
Trustee Acuna moved to nominate Trustee Lazakis as the
President Pro Tem for the November
13, 2007 Board Meeting; seconded by Trustee Barry.
Voice Vote:
All ayes, no nays (Motion carried 6 0).
HOMEOWNERS ASSOCIATIONS/ITEMS FROM THE
AUDIENCE:
Homeowner Associations: Briarcrest Geoff Wilson. HOA President Wilson said that they wanted to be
part of the plans for a Pathway Network. Trustee Barry suggested that a representative from the subdivision
be sent to the November 16, 2007 Pathway Committee meeting. HOA President suggested that Sally
Martini might attend. No action was taken.
Bridlewood -
There were no items from the audience.
ACTION ITEMS:
Item #1: Request For
Referral To The Plan Commission & ZBA Meeting - December 4, 2007.
Ψ Zoning Code amendment and reclassification Of Property (R2 Residential To New HR-1 Highway Retail & OS-P Open Space Preservation), Planned Unit Development, Special Use Permit & Zoning Code Amendment(s) To Allow A Retail Planned Unit Development Anchored By A Specialty Grocery Store Located At The Southeast Corner Of Route 83 & Aptakisic Road, Mid-America Development Partners.
Representatives
from Mid America (Mike Firsel) and Sunset Food (John Cortesi, Jr.) were in
attendance President Pro Tem Lazakis noted to the audience that this was an
informational session, not a public hearing. Mid
Trustee Hannon moved to refer to the
December 4, 2007 Plan Commission & Zoning
Board of Appeals Meeting; the Architectural Board and the CSCC for
public hearing an application for Zoning Code amendment and reclassification of
Property (R2 Residential to New HR-1 Highway Retail & OS-P Open Space
Preservation), Planned Unit Development, Special Use Permit & Zoning Code
Amendment(s) to allow a Retail Planned
Unit Development Anchored by a Specialty Grocer Store Located at the Southeast
Corner of Route 83 & Aptakisic Road, Mid America Development Partners;
seconded by Trustee Wachs.
VOICE VOTE:
All ayes, no nays (Motion carried 5 0,
Lazakis acting as President Pro Tem (no vote)
Item #2: Village Financial Statements Virchow, Krause & Company.
Virchow, Krause & Company Representative Tom Rader summarized the Financial status of the
Village. Trustee Hannon offered changes that were accepted by Mr. Rader. Mr. Rader concluded that
the Village has an extremely healthy fund balance.
Trustee Hannon moved to accept the Fiscal
Year 2005-06 Financial Statements with changes as
amended, and to be accepted with issues to
come back to the Village Board but not with a
secondary motion; seconded by Trustee
Barry.
VOICE VOTE:
All ayes, no nays. (Motion carried 5 0, Lazakis acting
as President Pro Tem (no vote)
Item #3: Ordinance Further Establishing Right Of Way (ROW) Standards.
As directed during the October 23, 2007 Board Meeting, Village Counsel prepared a draft Ordinance Further
Establishing Right Of Way Standards.
Trustee Acuna moved to approve an Ordinance
Further Establishing the Right of Way Standards;
seconded by Trustee Schmitt.
ROLL CALL VOTE:
Acuna aye; Barry
aye; Hannon aye; Lazakis acting as President Pro Tem (no vote);
Schmitt aye;
Wachs aye.
Item #4: Resolution Reducing The Letter Of Credit
For
In 2004, the Village Board approved Ordinance #2004-O-23 An Ordinance Amending And Restating
The Previous Grant Of A Special Use Permit And Approval Of A Preliminary Planned Unit
Development Plat And Approving A Final Planned Unit Development Plat For Concord Homes
$4,408,070.21to $653,489.48.
Discussion followed.
Trustee Barry moved to approve a Resolution
Reducing the Letters of Credit for
from $5,408,070.21 to $653,489.48 Letters
of Credit for
Homes) *Res#2007-R-28); seconded by Trustee
Wachs.
ROLL CALL VOTE:
Acuna aye; Barry
aye; Hannon aye; Lazakis acting as President Pro Tem (no vote);
Schmitt aye;
Wachs aye.
Item #5: Resolution Approving
The original Planned Unit Development
Ordinance for the Ravenna Subdivision included th
requirement that requires Owner Concord Homes
to obtain the approval of the Village Board for the sale
of other than purchases of individual
dwelling units. Since
of Ravenna
East One to Heeney-Cole
Properties, LLC, approval by the
Village Board is required.
Trustee Hannon moved to approve a Resolution approving and authorizing
the Execution of a Transferee Assumption Agreement between Concord at Ravenna,
LLC & Heeney-Cole Properties, LLC for Conveyance of the Ravenna Ravenna
East One Lots 13-31 Parcel; seconded by Trustee Schmitt.
VOICE
VOTE:
All ayes, no nays (Motion carried 5 0, Lazakis acting as President Pro Tem (no
vote)
Item #6: Resolution Expressing Long-Term Support
For The Widening Of
As directed during the October 23, 2007 Board Meeting, Staff prepared a draft resolution supporting
the widening of IL Route 22 Between Quentin Road and IL Route 83.
Trustee Acuna moved to approve a Resolution
Expressing Long-Term Support for the Widening
of
Installation of a Traffic Signal at the
intersection of
seconded by Trustee Barry.
VOICE VOTE:
All ayes, no nays. (Motion carried 5 0, Lazakis acting
as President Pro Tem (no vote)
Item #7: Resolution Approving Pathway Plan
and Proposal For
During the May 8, 2007 Meeting, the Village Board approved a proposal from K-Plus Engineering for
design
engineering (pre-final) for a multi-use path on
Historic Business District north to IL Route 22).
Trustees discussed width of pathways, and whether or not they would be designed for pedestrians or
bicycles. Discussion also followed regarding engineering costs and pathway costs.
Trustee Barry moved to approve an amended
version of the motion approving the Pathway Plan;
seconded by Trustee Schmitt.
VOICE VOTE:
All ayes, no nays (Motion carried 5 0, Lazakis acting as President Pro Tem (no vote)
Item #8: Resolution
Approving Proposal For Public Water Supply Along
Trustee Acuna stated that the Village is in the process of
exploring water sources through joining
northern
CONTINUED.
Item #9: Village President Rodriguez.
Absent.
Item #10: Village Trustee Acuna.
#8. Nothing further to report. No action was taken.
Item #11: Village Trustee Barry.
A. Mosquito Abatement/West
B. Village
Pathway Update. Trustee Barry discussed his Pathway
Report in Action Item #7. Nothing
further to report. No action was taken.
Item #12: Village Trustee
Hannon.
A.
Treasurer Report For
September 30, 2007. - Trustee Hannon moved to approve the
Payment of the bills as
presented; seconded by Trustee Schmitt.
ROLL CALL VOTE:
Acuna
aye; Barry aye; Hannon aye; Lazakis acting as President Pro Tem (no
vote); Schmitt aye; Wachs aye.
Trustee Hannon moved to
approve the Fund Balances as presented; seconded by Trustee Barry.
ROLL CALL VOTE:
Acuna
aye; Barry aye; Hannon aye; Lazakis acting as President Pro Tem (no
vote); Schmitt aye; Wachs aye.
B.
Actual and Budget
Comparisons For Period Ending September 30,
2007.
No action was taken.
C.
Sales Tax Producing
Uses Revolving Loan Program. Trustee Hannon discussed the possibility of
using the TIF Program as a way to lower the interest rate to a developer so
that they could borrow money from the bank at a lower interest rate. She requested direction from the Board as to
whether or not they wanted to pursue such a policy. Village Counsel Filippini stated that most
revolving loans are for improvement not development. There was no direction from the Board at this
point- No action was taken.
D.
Menards Athletic
Fields. Trustee Stephanie Hannon, Trustee Karen
Schmitt, Village Superintendent Bob Block and Staff met with representatives
from the Long Grove Park District, neighboring park districts and others to
review their needs for athletic fields.
Trustee Hannon stated that the Long Grove Park District was excited about
handling the property. There was the
discussion of the possibility of one of the fields having artificial turf (for
easier maintenance), lighted fields and there was the mention of a hill for
sledding. No action was taken.
E.
Azavar Utility
Audit Solutions. Trustee Hannon said that there has not been
much progress, because of the lack of cooperation from the Utility
companies - No action was taken.
Item #13: Village Trustee Lazakis. (President
Pro Tem)
Downtown/B1 & B1A TIF Update. President Pro Tem Lazakis said that there will be more
information at the next meeting. Trustees expressed an interest in having some informational meetings
for the public. No action was
taken.
Item #14: Trustee Schmitt.
Trustee Schmitt said that The Bridge was being proofed, and would
be to the printer by November 15, 2007 No action was taken.
A. Solid Waste Agency Of
November 13, 2007 SWALCO Meeting - Trustee Schmitt said that collection for recycling was up
and that the Village would be getting a check for $2641.59 for its
recyclables. No action was taken.
B.Waste Management Agreement Extension. During the February 10, 2004 Meeting, The Village
Board approved Resolution #2004-R-03 Approving The Single-hauler Waste Contract Extension with Waste Management for a Maximum Period of Ten (10) Years (January 2014). The initial term of the Agreement is until January 2009 with the Village having the option to extend the Agreement until January 2014. Village Manager Lothspeich said that the current contract could be extended to 2014, with a 3% maximum increase.
Trustee Acuna moved to approve directing
Village Counsel to prepare a resolution approving the Optional Extension of
Term of the Waste Management Agreement extending the term until January 31,
2014; seconded by Trustee Wachs.
ROLL CALL VOTE:
Acuna aye; Barry
aye; Hannon aye; Lazakis acting as President Pro Tem (no vote);
Schmitt aye;
Wachs aye.
Item #15: Village Trustee Wachs.
Downtown Master Plan Update. Trustee Ted Lazakis and Staff attended the Downtown Master Plan
meeting on November 6, 2007 Trustee Wachs said that there will be a Downtown Master Plan
presentation on January 8, 2008. No
action was taken.
Security: Trustee Wachs said that Police should be directed to be in the area of Woodlawn Middle
School during the opening of school because of traffic safety issues. No action was taken.
Item #16: Village Clerk Schultheis.
Nothing
to report. No action was taken.
Item #17: Village Manager Lothspeich.
Developer Impact
Fees Revised One-acre Land Value. In 2004, The Village Board
approved
Ordinance
2004-O-13 An Ordinance Further Amending The
Fees
that increased the one-acre land values for developer impact fees from $140,000
to $155,000.
The Village just received an updated appraisal from Marous & Co. that would increase the one-acre
land values from $155,000 to $200,000.
Trustee Hannon moved to direct Village Counsel to prepare
an ordinance further updating the
Village Code RE: Impact Fees to reflect the current land
values; seconded by Trustee Barry.
ROLL CALL VOTE:
Acuna aye; Barry
aye; Hannon aye; Lazakis acting as President Pro Tem (no vote);
Schmitt aye;
Wachs aye.
Item #18: Village Superintendent Block.
. AT&T Project Lightspeed. Superintendent Block said that AT & T Lightspeed had fifteen new
locations
for their boxes, and that they were progressing quickly in their set up. No action was taken.
Item #19: Village Planner Hogue.
Nothing
to report. No action was taken.
Item #20: Village Attorney Filippini.
Nothing to report. No action was taken.
Item #21: Approval of Board Meeting Minutes.
October 9,
2007 Minutes. Trustee
Barry moved to approve the October 9, 2007 Minutes as
amended;
seconded by Trustee Schmitt..
VOICE
VOTE:
All ayes, no
nays (Motion carried 5 0; Lazakis acting as President Pro Tem (no vote)
October 20, 2007 (Strategic Planning Meeting) Minutes. Trustee
Barry moved to approve the
Strategic
Planning Meeting Minutes as amended; seconded by Trustee Wachs.
VOICE
VOTE:
All ayes, no
nays (Motion carried 4 0; Lazakis acting as President Pro Tem (no vote);
Trustee
Hannon
abstained)
October
23, 2007 Minutes. Continued
Protected
Orchids Barbara
Turner mentioned that there was a property with legal issues, and that it
was for sale.
She worried about the endangerment of the nature preserve and a rare
orchid that was
protected within the preserve area. Trustee Schmitt said that she would work with
Barbara Turner to
look into the issue No action was taken.
Item: Executive Session.
At 10:44 P.M., Trustee Barry moved to go into
Executive Session to discuss (1) Executive Session
Minutes; (2) Litigation; and (3) Acquisition and
Disposition of Property; seconded by Trustee
Wachs.
ROLL CALL VOTE:
Acuna aye; Barry aye; Hannon
aye; Lazakis acting as President Pro Tem (no vote);
Schmitt aye; Wachs aye.
(Motion carried 5 0).
Item: Other Business.
October 9, 2007 Executive Session Meeting
Minutes. - Continued