MINUTES OF THE VILLAGE
BOARD OF LONG GROVE
Tuesday, March 11, 2008 at 8 P.M.
3110 RFD,
LONG GROVE, ILLINOIS 60047-9613
CALL TO ORDER:
President Rodriguez called the meeting to order at 8:02
P.M.
OFFICIALS IN
ATTENDANCE:
Village President: Rodriguez
Trustees: Acuna,
Hannon, Lazakis, Schmitt, Wachs
Trustees Absent: Barry
Village Clerk: Schultheis
Also Present: Village Manager Lothspeich,
Superintendent Block, Village Planner Hogue, Village Engineer Chiczewski, and Village Counsel Filippini
HOMEOWNERS ASSOCIATIONS/ITEMS FROM THE
AUDIENCE
Homeowner Associations:
Fields Of
Long Grove Karen Grandt. No one was present. No action was taken.
Cobblestone
Darren Knapp. No one was
present. No action was taken.
Item:
In January 2008 the Lake County Forest Preserve purchased an additional 119 acres located immediately to the west of these properties resulting in roughly 358 acres of Forest Preserve in Long Grove and Kildeer (for comparison, Buffalo Creek Forest Preserve is 387 acres). The Lake County Forest Preserve will have spent more than $18 million toward the purchase of these properties and millions more toward the improvements of the properties (ecological and passive recreational). -
President Rodriguez told the Board that the purchase of the site at Heron Creek spared (240 acres) the area from having up to 200 homes. It means that the area will be made into forest preserve. The Commissioner of the Lake County Forest Preserve, Mike Talbett said that the trails should be open by Fall, 2008. Commissioner Pam Newton was instrumental in getting this property purchased at a reduced rate. Commissioner Talbett said that there would be a Strategic Planning Meeting on March 31, 2008 at the ELA Library to hear what the public wants for the future in terms of the Forest Preserve.
President
Rodriguez wanted to thank Barbara Turner for her tenacious efforts in
pointing out this open space. No
action was taken.
Item: Special Event Applications:
The Long Grove Business and Community Partners recommended approval of the following events
during their February 26, 2008 meeting:
·
Chocolate
Fest. The chocolate
chef tent and chocolate fashion show have been moved to Mill Pond.
·
Strawberry
Fest. The event is
similar to previous years with the exception of relocating events back to
Towner Green.
·
Apple
Fest. The Apple
Fest is similar to previous years with the exception of relocating events back
to Towner Green.
John Maguire, Director of the LGBCP, wanted
to thank the Board for putting together the Master Plan, and said that the
Business Partners were grateful for the efforts of the Village. He also said that the events had grown in
size and scope, and that a consultant had been hired from Star Events to
systematize the events.
John Barry of Star Events spoke about
prioritizing existing businesses, and looking at new formats along
Trustee Lazakis
asked if the LGBCP was looking for profitability from the events.
John Maguire said that the events were
already becoming more profitable, and that there was a hope to build on that,
and increase the quality of the events.
Trustee
Wachs moved to approve the Annual Chocolate Fest from
May 2, 2008 thru May 4, 2008; the Annual Strawberry Fest from June 20, 2008
thru June 22, 2008; and the Annual Apple Fest from October 3, 2008 thru October
5, 2008; seconded by Trustee Schmitt.
VOICE
VOTE:
All
ayes, no nays (Motion carried 5 0; Trustee Barry absent).
Item: Egg Hunt:
President Rodriguez mentioned that the Egg
Hunt would take place on March 15, 2008 and that volunteers would be
needed. She also said that due to the
mud, the location of the choir would be changed to the Village Tavern No
action was taken.
ACTION ITEMS:
Item #1: Report Of The March 4, 2008 Plan Commission & Zoning Board
Of Appeals Meeting.
The PCZBA considered the following items
during their meeting:
A.
PUBLIC HEARING: Amendment To A Previously Approved
Special Use Permit And/Or Additional Relief Necessary And/Or Appropriate Under
The Zoning Code To Allow Co-Location Of Additional Antennas On An Existing
Monopole Telecommunications Tower At 5105 Arlington Heights Road And Zoned
Under The R-2 Zoning District Classification As Submitted By Cricket
Communications. (Discussion by full PCZBA). Item
continued at the request of the Petitioner No action was necessary. No
action was taken.
B.
PUBLIC HEARING:
Variation Of The Front And Corner Yard Setback Requirement For Lot 21 In Skycrest Estates Subdivision And Zoned Under The R-2 Zoning
District Classification To Allow For An Addition To An Existing Residence At
5301 RFD, As Submitted By Kristin Wojick And Don Tyer (Discussion by ZBA
only). Recommended approval.
Village Planner Hogue said that the structure predates all of the Village
regulations, as it was built in the early 1900s. He also said that the ZBA had found
conditions for hardship.
Trustee Schmitt moved to approve directing Village Counsel to prepare
revised draft ordinance granting approval of the front yard and side yard
setback variations for consideration during the March 25, 2008 Board Meeting;
seconded by Trustee Wachs.
ROLL CALL VOTE:
Acuna aye; Barry absent; Hannon- aye; Lazakis
aye; Schmitt aye; Wachs aye.
(Motion carried 5 0; one absent)
Item #2: Request For Referral To The Plan Commission & ZBA Meeting
April 1, 2008.
Village Counsel Filippini discussed some of the parameters of the amendment stating that Village
Board could review any of the Architectural Board rulings based upon the request of a Village Board
Member.
Trustee Acuna
moved to approve the April 1, 2008 Plan Commission & Zoning Board of
Appeals
Meeting for public hearing on an
application for Zoning Code Amendment re: Architectural
Board duties; seconded by Trustee Hannon.
VOICE
VOTE:
All
ayes, no nays (Motion carried 5 0; Trustee Barry absent).
Item #3: Resolution Opposing The
As directed during the February 26, 2008 Board Meeting, Staff prepared a draft resolution objecting to
the sale of the EJ&E Rail Line to Canadian National Railroad.
President Rodriguez stated that the status of the situation changes every day. She said that
Representative Melissa Bean and Senator Durbin were championing the movement to include the Star
Line in discussions regarding the EJ & E Rail Line. Indian Creek Homeowners Association
Representative said that their subdivision was most impacted by the rail line usage, and that he had
written to the Surface Transportation Board regarding impending traffic, and asking them to consider
an overpass.
Trustee Wachs
moved to approve a Resolution Opposing the
Canadian national Railroad; seconded by
Trustee Schmitt.
VOICE
VOTE:
All
ayes, no nays (Motion carried 5 0; Trustee Barry absent).
Item #4: Resolution Awarding The Contract For Replacement Of
Of the three (3) bids received, Northern Contracting, Inc.
with a bid of $54,386.00 is the apparent low
bidder. The following summarizes the guard rail
bids received:
Bidder
Bid Amount:
Northern Contracting, Inc.
$54,386.00
GFS Fence, Guardrail & Signage, Inc. $64,830.00
Midwest Fence Corp.
$85,445.00
Village Engineer Chiczewski
said that he had checked the references of the low bidder. He said that the money from the insurance was
only a partial payment for the amount of work that was needed..
Trustee
Lazakis moved to approve a Resolution Awarding a
contract for the Replacement of the Oakwood Bridge Guardrails to Northern
Contracting, Inc. in the Total Amount of $54, 386.00; seconded by Trustee Acuna.
ROLL CALL VOTE:
Acuna aye; Barry absent; Hannon- aye; Lazakis aye; Schmitt aye; Wachs
aye.
(Motion carried 5 0; one absent).
Item #5: Annual Updates To Village Zoning Map.
As required by the Village Code, the resolution approves the annual updates to the official
Long Grove Zoning Map. The proposed updates are limited to minor corrections and do not reflect any
change in zoning.
Trustee Schmitt moved to approve a
Resolution Approving Annual Updates to the Village Zoning
Map; seconded by Trustee Wachs.
VOICE
VOTE:
All ayes, no nays (Motion carried 5 0; Trustee Barry absent).
Item #6: Ordinance Vacating
As directed during the February 12, 2008 Board Meeting, Village Counsel Filippini prepared the draft
ordinance
vacating
ordinance must be
adopted by 3/4 of the trustees then holding office, or 5 of the 6 trustees.
No notice
or public hearing
is required since
Due to the fact
that Trustee Barry is absent, Village
Counsel Filippini said that it would be necessary
for President
Rodriguez to cast a vote regarding the motion to be in compliance with the requirements
for the Ordinance.
Trustee Wachs
suggested that there should be pathway easements the other
Trustees agreed.
Trustee Wachs moved to
Approve an Ordinance vacating
ROLL CALL VOTE:
Acuna aye; Barry absent; Hannon- aye; Lazakis aye; Rodriguez aye; Schmitt aye; Wachs aye.
(Motion carried 6 0; one absent).
Item #7: Ordinance Amending The Village Code Re: Liquor License Regulations.
As directed during the February 26, 2008 Board Meeting, the draft ordinance amends the Village's
liquor
license regulations for The Village
Tavern and other holders of that
license category. Trustee Schmitt moved to approve an
Ordinance Amending the Village Code regarding
Liquor License Regulations; seconded by
Trustee Wachs.
ROLL CALL VOTE:
Acuna aye; Barry absent; Hannon- aye; Lazakis aye; Schmitt aye; Wachs
aye.
(Motion carried 5 0; one absent).
Item #8: Discussion
Of Draft FY 2008/09 Village Budgets.
The draft budget were circulated during
the upcoming March 11, 2008 Board Meeting.
The draft
budget included the basic
operating budget with possible projects (wish list items) for consideration by
the Village Board. The Village Board is asked to discuss each of
the possible projects and identify as
either (1) approved; (2) not
approved, or (3) on hold for possible consideration so that the
approved items can be
implemented. Trustee Hannon said that
Menards is expected to open in
November, 2008.
Discussion followed regarding
various budget items. There were also
discussion regarding wish list
items. No action was taken.
Item #9: Village
President Rodriguez.
action was taken.
B. Sunset
Foods. President Rodriguez said that Sunset Foods had met with the
Long Grove Rotary Club to introduce themselves as members of the Community No action was taken.
Item #10: Village Trustee Acuna.
seven communities met on February 14, 2008 to review the preliminary reports and agreed to invite the
new communities to their next meeting tentatively scheduled for April 11, 2008. Mr. Callan noted
that
in addition to the Village of Lake Zurich, the
of the study. Mr. Callan reiterated that the costs were looking better than expected and that the draft
report would be circulated after their financial consultant audited their numbers (3rd week in March) and
before
their next meeting. Trustee Acuna said that
study; and that everyone involved was waiting for the auditors review to see what the cost of the
feasibility
study would be. No action was taken.
Item #11: Village Trustee Barry.
Absent.
Item #12: Village Trustee
Hannon.
A. Treasurer Report For February 29, 2008. Trustee Hannon moved to approve the paying
of the Bills; seconded by Trustee Wachs.
ROLL
CALL VOTE:
Acuna aye; Barry absent; Hannon- aye; Lazakis aye; Schmitt aye; Wachs
aye.
(Motion
carried 5 0; one absent).
Trustee Hannon moved to approve the
Account Balance; seconded by Trustee Lazakis.
ROLL
CALL VOTE:
Acuna aye; Barry absent; Hannon- aye; Lazakis
aye; Schmitt aye; Wachs aye.
(Motion
carried 5 0; one absent).
B.
Actual and
Budget Comparisons For Period Ending February 29, 2008. For informational
purposes only, no motion required. No
action was taken.
Item #13: Village Trustee Lazakis.
Nothing to report. No action was taken.
Item #14: Trustee Schmitt.
The
Bridge: - Trustee
Schmitt reported that The Bridge would
be a month late. No action was
taken.
Water Testing: Trustee Schmitt reported that water bottles were available to have local water tested.
She
said that the water had to be tested within 24-hours. No action was taken.
SWALCO: Trustee Schmitt said that the Village had collected $5,349 worth of recyclables thus far.
She
also said that SWALCO is looking into recycling electronic products. No action was taken.
Plan Commission Agendas: There was a request to the Staff that Plan Commission agendas be
distributed
to the Trustees before the meetings. No
action was taken.
Item #15: Village Trustee Wachs.
A. Downtown B1&B1A
Master Plan & Design Guidelines Update. Trustee Charlie Wachs
and Staff met with the Master Plan Task Force on February 26, 2008 and met again
on March 11, 2008. Trustee Wachs stated that the Plan Commission was looking to review
the Master Plan further during their next meeting. Village Engineer Chiczewski
said that there are several key dates coming up. He also said that the Way Finding System
design should be ready by May, 2008. He
also said that there was a Public Open House on April 17, 2008. No action was taken.
B.
Item #16: Village Clerk Schultheis.
Nothing to report. No action was taken.
Item #17: Village Manager Lothspeich.
IDOT: Village Manager Lothspeich said that the
widening of Route 45 has been scaled down because of objections from
Pathway - Village Manager Lothspeich said that IDOT is
open to a Path to connect
Route 22 Village Manager
Lothspeich said that all but one property remains in the right of way on Route
22 and
Menards Village Manager
Lothspeich said that there is talk about relocating the lift station to an area
on the S-curve on
Item #18: Village Superintendent Block.
Snowplowing/Salt Superintendent Block said that snow and
salt for the 2007-2008 Winter has cost
$334,000 (the Village had budgeted for $220,000). The problems were the amount of snow, and the
inability
to obtain salt. He suggested that there
might be more usage of liquid than salt next year. No
action was taken.
Un-built Lots: Superintendent Block said that there were two housing permits that are on hold until Fall,
2008. He also said that Menards has not sold any of its out-lots, yet. No action was taken.
Item #19: Village Planner Hogue.
Nothing to report. No action was taken.
Item #20: Village Attorney Filippini.
Nothing
to report. No action was taken.
Item #21: Approval of Board Meeting Minutes.
February 26,
2008 Minutes. Trustee Wachs
moved to approve the February 26, 2008 Minutes as
amended;
seconded by Trustee Lazakis.
VOICE VOTE:
All
ayes, no nays (Motion carried 5 0; Trustee Barry absent).
Item: Executive Session.
At 10:53 P.M., Trustee Schmitt moved to go into
Executive Session to discuss (1) Executive
Session Minutes; (2) Litigation; (3) Personnel
Matters; (4) Acquisition and Disposition of
Property; seconded by Trustee Lazakis.
ROLL CALL VOTE:
Acuna aye; Barry absent; Hannon- aye; Lazakis aye; Schmitt aye; Wachs
aye.
(Motion carried 5 0; one absent).
Item: Other
Business.
February 26, 2008 Executive Session
Meeting Minutes. Continued.
Burying Power Lines: President Rodriguez asked for a consensus as to whether or not the Board was in
favor of or against spending money to bury power lines. It was estimated that it would cost $400,000 to
do
so. The Board was split. No action was taken.
Item: Adjournment.
At
12:12 A.M., Trustee Wachs motioned to adjourn;
seconded by Trustee Schmitt.
VOICE
VOTE:
All
ayes, no nays (Motion carried 5 0; Trustee Barry absent).