MINUTES OF THE VILLAGE BOARD OF LONG GROVE
Tuesday,
March 25, 2008 at 8 P.M.
3110 RFD,
CALL TO ORDER:
President Rodriguez called the meeting to order at 8:02
P.M.
OFFICIALS IN
ATTENDANCE:
Village President: Rodriguez
Trustees: Barry, Hannon, Lazakis, Schmitt
Trustees Absent: Acuna, Wachs
Village Clerk: Schultheis
Also Present: Village Manager Lothspeich, Superintendent
Block,Village Engineer Chiczewski, and Village Counsel Filippini
HOMEOWNERS ASSOCIATIONS/ITEMS FROM THE
AUDIENCE
Homeowner Associations:
Preserve At
Long Grove Marc Downs. No one
was present. No action was taken.
Item: Raffle License Application:
Long Grove Firefighters Association - April 5, 2008
Waiver of the $25 Application Fee and Bond Requirement Requested.
The Long Grove Firefighters Association filed for approval of a raffle license and waiver of the bond or fee
requirements.
Trustee Hannon moved to approve the request
of the Long Grove Firefighters Association for a raffle
license and waiving the bond and $25 application
fee; seconded by Trustee Schmitt.
ROLL CALL VOTE:
Acuna absent; Barry aye;
Hannon aye; Lazakis aye; Schmitt aye; Wachs absent.
(Motion carried 4 0; two absent)
Item: Special Event Applications:
Porsche
Car Show. The Porsche
Club of
Beans and Leaves Live Music. Performances of local musicians, poets, and/or storytellers.
Long Grove Rotary Annual Heritage Run. -
The Board members decided to vote on all three events simultaneously.
Trustee Lazakis
moved to approve the Porsche Car Show (June 15, 2008 from 10:00 AM until 2:00
PM), Beans and Leaves Live Music (October, 2008), and The Long Grove Heritage
Run (September 6, 2008); seconded by Trustee Schmitt.
VOICE VOTE:
All ayes, no nays (Motion carried 4 0;
Trustees Acuna and Wachs
absent).
There were no items from the audience.
ACTIONS ITEMS:
Item #1: Report Of The March 18, 2008 Plan
Commission & Zoning Board Of Appeals Meeting.
Village Counsel Filippini told the Board that Hitchcock gave a presentation and that the Plan Commission continued considerations of the publics concerns -
A.
CONTINUED
PUBLIC HEARING: Consideration Of A
Proposal For Potential Amendments To The Village Of Long Grove Comprehensive
Plan, Appendix J, The B-1A Subarea Plan, Including
Without Limitation Modifications To The Study Area As Identified Therein,
Within The Village Of Long Grove, Illinois. The B-1A Study Area Generally
Includes The Downtown Area Of The Village As Well As Property Along
Item #2: Report Of The March 24, 2008
Architectural Board Meeting.
President
Rodriguez was not able to reach Chairman Staub for an
update, and Village Planner Hogue was on jury duty. All items were deferred. No action was taken.
A. Elevations
For The Long
Grove Promenade, Northwest Corner
B. Signage
For The Keeping Room,
C. Signage
For The Olive Tap,
D. Signage
For The Olive
Tap Gourmet Market,
E. Gazebo
Addition For The
Long Grove Cafe,
Item #3: Resolution A Redevelopment Agreement With
Sunset Grove Development Corp.
As directed during the March 11, 2008 Board Meeting, Village Trustee Lazakis, Village Trustee
Hannon, Village Counsel Filippini and Staff met with Sunset Grove Development Representatives on
Monday, March 17, 2008 to review the draft Redevelopment Agreement. During this meeting all of
the outstanding questions/issues were agreed upon except for the payment for the cost difference for
the relocating vs. burial of the overhead utilities. There was a lengthy discussion by Trustees
regarding options for action on this resolution, as to who should bear the initial cost and how the
Village might reimburse the property owner for usage of the installed lines. Mid-America
Representative Fursel said that the significant cost was in burying the sleeves (tubing), and that the
cost estimate would come from ComEd. Village Manager Lothspeich estimated that there would be
approximately 5-6 lines buried relocation costing about $18,000 per pole and burying the sleeves
about $36,000 per pole. The consensus of the Board was to opt for Alternative B with amendments.
Trustee Lazakis moved to adopt Alternative B as amended approving a
Resolution approving a Redevelopment Agreement & Sales Tax Rebate with
Sunset Grove Development Corporation & Sunset Foods; seconded by Trustee
Hannon.
ROLL CALL
VOTE:
Acuna absent; Barry aye; Hannon aye; Lazakis
aye; Schmitt aye, Wachs absent
Motion
carried 4 0; two absent)
After the vote, Mid-America Representative Fursel thanked the Board and Staff for its efforts, and said that the development hoped to start in May, 2008 and have all site work completed by the end of November, 2008.
Item #4: Resolution Directing Affordable
Housing Committee To Take Additional Actions.
Having
been nearly three (3) years since the Village filed its affordable housing plan
with
Housing
Development Authority, the next goal in the plan is for the Village Board to request that the
affordable housing committee or commission meet
with non-profit affordable housing agencies and
groups to discuss issues relating to affordable housing, including potential incentives
President Rodriguez suggested that she and Trustee Hannon be assigned to the Committee as the Long
Grove representatives
Trustee Barry moved to send to approve a
Resolution Requesting the Finance Committee to
meet with non-profit affordable housing
agencies and groups to discuss issues related to
affordable housing, including potential incentives
with President Rodriguez and Trustee Hannon
as the Village Board representatives;
seconded by Trustee Lazakis.
VOICE VOTE:
All ayes, no nays (Motion carried 4-0;
Trustees Acuna and Wachs
absent).
Item #5: Ordinance Granting Variations.
As directed during the March 11, 2008 Board Meeting, Village Counsel prepared a draft resolution
approving the required front and corner yard setback requirements for 5301 RFD.
Trustee Barry moved to approve an Ordinance Granting Variations of the Front and Corner
Yard Setback Requirement for
Zoning District Classification to Allow for
An Existing Residence at 5301 RFD; seconded by
Trustee Schmitt.
ROLL CALL
VOTE:
Acuna absent; Barry aye; Hannon aye; Lazakis
aye; Schmitt aye, Wachs absent
Motion
carried 4 0; two absent)
Item #6: Supplemental Proposal From ESI For
Historic District Design Guidelines.
The original agreements for the Downtown Master Plan and Design Guidelines included
the possibility for implementing various yet to be determined aspects of the Master Plan and
Design Guidelines. Village Engineer Chiczewski said that the gist of the meeting was that the
process is moving along, but that there was a desire to extend the community involvement
CONTINUED. No action was taken.
Item #7: Continued
Discussion Of Draft FY 2008/09 Village Budgets.
Village
Budget:
1. Revenues:
SWALCO increased $ per ton from $4 to $8 based upon
Trustee Schmitt's comments that the current rate is $9.
2. Expenditures:
Engineering:
1. Streetscape $3,000 changed to $0 (TIF);
2. Public Water Supply $50,000 reduced to $22,000;
3. Downtown TIF $10,000 changed to $0 (TIF);
4. Municipal Parking Lot Improvements $48,000 changed to
$0 (TIF);
5. Traffic Calming from $0 to $30,000.
Athletic Field Improvements: $500,000 (below the line) changed to $0 (moved to
the new Dep VI Athletic Fields line item in "Other Funds Budget"
Optional
Budget Items:
1. Additional Police Coverage. Eliminated.
2. Traffic Calming.
Added $30,000 under $Amount Included as noted under "Village
Budget".
3. Village Superintendant
Vehicle. Added $30,000 under "proposed
amount" (this item was to be included in the original proposal but was
erroneously not included).
Other
Funds Budget:
1. Interest. Updated
interest for all accounts from .05% to 0.3%.
2. Dep V Streetscape Grants.
Increased expenses to offset increased interest revenue.
Village Superintendant Block and Staff will present updated estimated costs for both the "C2-Building Department Software" and "C3-Document Scanning Hardware & Software".
Trustees discussed items that should be included in the Budget. Among the items discussed was the
cost of a Land Manager for the Park District; pathways, Menards permits and possible Sunset Grove
permits in the upcoming year; and a new car for the Village
Superintendent. No action was taken.
Item #8: Village
President Rodriguez.
President Rodriguez spoke of the need for the Board members and interested parties to attend the
upcoming transportation meeting regarding Star Lines and
Canadian National No action was taken.
Item #9: Village Trustee Acuna.
Absent.
Item #10: Village Trustee Barry.
Village Pathway System Update. Village Engineer Chiczewski has been asked to prepare a proposal for
preparing the necessary application materials for the recently announced Illinois Transportation
Enhancement Program. Trustee Barry and Village Engineer Chiczewski discussed the importance of
the Village to consider getting an Enhancement Grant, which would act as a reimbursement program
with 80% matching funds. Village Engineer Chiczewski thought that this grant was suitable for the
Village because it was based in part on connectivity pathway systems, similar to what the Village is
looking to accomplish. The Board was interested in pursuing
this type of grant. No action was
taken.
Teasel: Trustee Barry said that it was important to make certain that the Homeowners Associations
knew that April, May and June were the important months to destroy teasel. He asked that the Village
let interested subdivisions know the name of the company
that the Village uses, if they ask. No
action
was taken.
Item #11: Village Trustee
Hannon.
Nothing to report. No action was taken.
Item #12: Village Trustee Lazakis.
2008/09 Road Paving Program
Update. Village Engineer Chiczewski
and ESI Representative Brian
Litkowski discussed road paving updates. He said that the
out to the contractor. He also discussed the Robert Parker Coffin
Road Bridge Improvements and Street
Rehabilitation improvements
for 2008. Trustee Lazakis
added that because of the low construction
level, he expected the Village to enjoy the
benefits of aggressive bidding on the projects. No action
was taken.
Item #13: Trustee Schmitt.
The
Bridge: Trustee Schmitt said that The Bridge had been sent out.
SWALCO: Trustee Schmitt said that she was hoping
that Long Grove would be chosen as a site for
electronic collection.
The consensus from the Board was that this was worth pursuing.
Tree
Replacement: Trustee Schmitt said that the Village should
revisit its policy on tree replacement.
No
action was taken on any of the above items.
Item #14: Village Trustee Wachs.
Absent
Item #15: Village Clerk Schultheis.
Nothing to report. No action was taken.
Item #16: Village Manager Lothspeich.
Nothing to report. No action was taken.
Item #17: Village Superintendent Block.
FEMA Meeting Superintendent Block said that at a meeting at the College of Lake County, he was
able to submit a form for FEMA relief from the February 5-6, 2008 snowstorm. We are looking for
$31,000 in relief from FEMA.
Snowplowing: Superintendent Block said that snowplowing costs for subdivisions were up dramatically.
Menards: Superintendent Block said that the permits for Menards might be issued as early as this
week.
Single Family Permits: Superintendent Block said that two housing permits were issued, which was a
good sign for the housing starts in the Village.
No action was taken on any of the above items.
Item #18: Village Planner Hogue.
Absent.
Item #19: Village Attorney Filippini.
CF Industries: Discussion regarding parcels that go through subdivisions, and the possibility of the need
for an ordinance. The
consensus was to set up an ordinance. No action was taken.
Item #20: Approval of Board Meeting Minutes.
March 11,
2008 Minutes. Trustee Schmitt moved to approve the March
11, 2008 Board Minutes
as amended
including in regards to motion on Page 4 of the Minutes and Item #7; seconded
by
Trustee
Lazakis.
VOICE
VOTE:
All ayes, no
nays (Motion carried 4 0; Trustees Acuna and Wachs absent)
Item: Executive Session.
At 9:35 P.M., Trustee Barry moved to go
into Executive Session to discuss (1) Executive Session
Minutes; (2) Personnel Matters; and (3)
Acquisition and Disposition of Property; seconded by
Trustee Lazakis.
ROLL CALL
VOTE:
Acuna absent; Barry aye; Hannon aye; Lazakis
aye; Schmitt aye, Wachs absent
Motion
carried 4 0; two absent)
Item: Other Business.
February 26, 2008
Executive Session Meeting Minutes. CONTINUED.
No action was taken.
March 11, 2008 Executive
Session Meeting Minutes.
CONTINUED. No action was taken.
Sunset Grove President
Rodriguez said that Sunset Foods President John Cortesi
was worried about a
possible increase in the Sales Tax; but
Village Counsel Filippini had told the attorney for Mr.
Cortesi
that because the discussed sales tax
would not affect 86% of their products (as it would not include food
or drugs). No action
was taken.
At 11:07 P.M.; Trustee Barry moved to adjourn; seconded by
Trustee Hannon.
VOICE VOTE:
All ayes, no nays (Motion carried 4 0; Trustees Acuna and Wachs absent).