VILLAGE OF
LONG GROVE
3110 RFD, ILLINOIS 60047-9613
MINUTES OF THE VILLAGE BOARD OF LONG GROVE
Tuesday, September 9, 2008 at 8 P.M.
3110 RFD,
CALL TO ORDER:
President Rodriguez called the meeting to order at 8:00
P.M.
OFFICIALS IN ATTENDANCE:
Village President: Rodriguez
Trustees: Acuna, Hannon, Lazakis, Schmitt, Wachs
Trustees Absent: Barry
Village Clerk: Schultheis
Also Present: Superintendent Block, Village
Manager Lothspeich, Village Engineer Chiczewski and Witkowski, and Village Counsel Filippini
President Rodriguez Update to the Audience:
President Rodriguez
told the Audience that Kildeer students were chosen
as the Fourth Grade
Scholastic Book class
to have their collective works published.
There is only one class in the country
chosen for this honor.
Kudos were extended to the Fourth Grade classes
at Kildeer. - No action was
taken.
President
Rodriguez also told the Audience that the Heritage Run and Wine Tasting events
exceeded
expectations. – No action was taken.
Homeowner Associations:
Hidden Valley – Lou Lundstedt. – No one was present. No action was taken.
Mardan Woods – Debbie
Netter. – Speaking on behalf of the subdivision, Trustee Schmitt said that the
Light Speed
Box had been installed, but she was not certain that it was operational – No action was taken.
ACTION ITEMS:
Item: Special Event Applications.
The Long Grove Business & Community Partners recommended approval of the following (2) special event
applications (not Timmy’s Outdoor Movies) during their August 19, 2008 meeting.
Oktoberfest
(LGBCP). This is a returning event
that has been extended from one to two days.
Long Grove
Business & Community Partners Oktoberfest on
Trustee Wachs
moved to approve the Special Event/Temporary Signage Application by the Long
Grove Business & Community Partners for Oktoberfest on October 18 & 19,
2008 from 12:00 p.m. until 9 p.m. on Fountain Square; seconded by Trustee
Schmitt.
VOICE
VOTE:
All
ayes, no nays (Motion carried 5 – 0; Trustee Barry absent).
Oktoberfest (Long Grove Tavern). This is a new event hosted by The Long Grove Tavern and runs on the same dates with slightly different times than the LGBCP Oktoberfest event. Oktoberfest on October 18 & 19, 2008 from 10:00 a.m. until 7:00 p.m. at the Long Grove Tavern (beer tent in parking lot). – Trustee Schmitt moved to approve the Special Event/Temporary Signage Application by the Village Tavern for Oktoberfest on October 18 & 19, 2008 from 10:00 a.m. until 7 p.m. at the Village Tavern; seconded by Trustee Wachs.
VOICE
VOTE:
All
ayes, no nays (Motion carried 5 – 0; Trustee Barry absent).
Timmy’s
Sandwiches & Ice Cream Outdoor Movies.
This is a new event request by Timmy’s Sandwiches & Ice Cream for
the weekends in September and October.
Due to the timing of the request, this request has not yet been reviewed
by the LGBCP Board and as such it is recommended that any Board action be contingent
upon approval by the LGBCP. – Trustee Wachs
moved to approve the Special Event/Temporary Signage Application, subject to
review and approval of the LGBCP Board of Directors, by Timmy’s Sandwiches and
Ice Cream for Outdoor Movies on the Towner’s Green during the weekend evenings
in September and October 2008; seconded by Trustee Schmitt.
VOICE VOTE:
All ayes, no nays (Motion carried 5 – 0; Trustee Barry absent).
Other Items From the Audience:
Bridle Path – Dr. Herbert Kanter said that the bridle path was now complete, and he wanted to know if
there had been approval of this path by the Lake County Health Department. Village Manager
Lothspeich replied that the Lake County Health Department had not yet replied to the Village’s request
for information. As for Dr. Kanter’s question regarding the need for permits; Superintendent Block
informed Dr. Kanter that the because the culverts were on private easements, they did not require
permits. When President Rodriguez asked if Dr. Kanter was representing the entire Homeowner’s
Association, he said that he was. The Village Manager suggested that the Homeowner’s Association
would be better able to use its covenants to
enforce any restrictions – No action was
taken.
Trees on Route 22: Trustee Schmitt asked about trees that were perceived to have been planted on the
median strip on Route 22. In specific, she wanted to know who would maintain them and water them?
Village Manager Lothspeich said that there were not any trees planted on the median strip, because the
Village did not want to maintain them. Village Engineer Witkowski said that IDOT had been asked
not to plant any trees on the median strip, but
they might have been there for temporary storage. – No
action was taken.
Item #1: Report Of The September 2, 2008 PC & ZBA Meeting.
CONTINUED
Ø Final Approval Of Plans And Plats For Final Planned Unit Development, For Nine (9), Single Family Lots To Be Known As The Steeple View Estates PUD Subdivision, Located On The South Side Of Route 53 And North Of Manassas Lane, Ullrich. (Continued)
Item #2: Report Of The September 3, 2008 CSCC Meeting.
The Conservancy Scenic Corridor Committee considered the following item during their meeting.
Ø Discussion Re: Limiting Phosphorous Use. – Trustees Barry and Schmitt will look into interest
in pursuing this – No action was taken.
Item #3: Ordinance Approving Comp Amendments To Zoning Code Re: Floor
Area & Height.
Continued from the August 26, 2008 Board Meeting. The draft ordinance is based upon the version
recommended for approval by the Plan Commission with possible changes discussed by the Village
Board during the August 12 and August 26, 2008 Board Meetings. Specifically, changes during the
prior board meeting include: impact of straight subdivisions vs. PUD’s; nature of open space;
definition of areas included/excluded under the bulk regulations; applicability to existing subdivisions
vs. new subdivisions, etc. – Trustees discussed the effect and helpfulness of actual illustrations to
aid in clarification of the codes. – CONTINUED.
Item #4: Ordinance
Establishing Long Grove EMA & Approving The Long
Grove EOP.
As directed during the August 26, 2008 Board Meeting, Village Counsel Filippini prepared the draft
Ordinance Establishing The Village Of Long Grove Emergency Management Agency (EMA) &
Approving The Village Of Long Grove Emergency Operations Plan (EOP). –
Trustee Acuna
moved to approve an Ordinance Establishing The
Emergency Management (EMA) & Approving The Village of Long Grove Emergency
Operations Plan (EOP); seconded by Trustee Wachs.
ROLL CALL
VOTE:
Acuna – aye; Barry – absent; Hannon – aye; Lazakis – aye; Schmitt – aye; Wachs
– aye.
(Motion
carried 5 – 0; one absent)
Item #5: Resolution
Appointing Marc Small As The Long Grove EMA
Coordinator.
As discussed during the August 12 & August 26, 2008 Board Meetings (Executive Session – Personnel
Matters), Village Counsel Filippini prepared a draft resolution appointing Marc Small as the Long
Grove Emergency Management Agency (EMA) Coordinator. Please note that the resolution does not
reference the monthly stipend since this amount may be considered separately from the appointment in
the future. –
Trustee Schmitt moved to approve a
Resolution Appointing Marc Small as the Village
Emergency Management Agency Coordinator
with a regular stipend of $500.00 per month to
assist with off-setting expenses and services
provided while serving in this capacity; seconded by
Trustee Wachs.
ROLL CALL
VOTE:
Acuna – aye; Barry – absent; Hannon – aye; Lazakis – aye; Schmitt – aye; Wachs
– aye.
(Motion
carried 5 – 0; one absent).
Village Emergency Management Agency Coordinator Small took the oath of office as administered
by President Rodriguez.
Item #6: Resolution
Approving Vehicle Lease Agreement For Long Grove EMA
Coordinator.
As discussed during the August 12, 2008 Board Meetings (Executive Session – Personnel Matters),
Village Counsel Filippini prepared a draft resolution approving a vehicle lease agreement for Marc
Small as the Long Grove Emergency Management Agency (EMA)
Coordinator. – Trustee
Wachs
moved to approve a Resolution approving a
Vehicle Lease Agreement for The
Grove Emergency Management Agency (EMA)
Coordinator; seconded by Trustee Schmitt.
ROLL CALL
VOTE:
Acuna – aye; Barry – absent; Hannon – aye; Lazakis – aye; Schmitt – aye; Wachs
– aye.
(Motion
carried 5 – 0; one absent).
Item #7: Resolution
Approving Waiver Of Bidding & Contract For Rock
Salt.
As directed during the August 26, 2008 Board Meeting, Village Superintendant Bob Block and Staff
have been working with the Lake County Managers and Public Works Directors to pursue the purchase
of road salt. The Village did not commit itself to the State Central Management Services (CMS) bidding
process due to the uncertainties of their receiving salt and the price range suggested of up to $140/ton.
CMS confirmed late this week that they received bids for salt at a price of $138.50/ton (including
delivery). In the
meantime, the Village received a verbal commitment from the City of
provide salt at $60/ton (excluding delivery that is estimated at $20/ton). – Village Manger Lothspeich
and Village Superintendent Block were able to ascertain an
agreement from the City of
rock salt at a much cheaper price than the CMS’s prices. In order to guarantee the purchase from the
City
of
agreed that the Staff had done an excellent job in securing much cheaper tonnage rates for the salt.
Trustee Wachs
moved to Approve a Resolution Approving the Waiver of Competitive Bidding &
The Selection and Contract with the City of
Rock Salt at a price of $60.00/Ton for an Amount Not
to Exceed $90,000.00; seconded by
Trustee Lazakis.
ROLL CALL
VOTE:
Acuna – aye; Barry – absent; Hannon – aye; Lazakis – aye; Schmitt – aye; Wachs
– aye.
(Motion
carried 5 – 0; one absent)
Item #8: Village
President Rodriguez.
Buffalo
Creek – President Rodriguez
said that there would be a meeting on September 15, 2008 at 1PM in the Village
Hall regarding the reservoir – No action was taken.
Fire District Board Meeting – The
meeting will discuss fire and building codes; especially in wake of the Pine
Cone store fire. Trustee Schmitt noted
that the initial reaction to that fire brought accolades from everyone
concerned regarding he professional way that the fire was handled. – No action was taken.
Item #9: Village Trustee Acuna.
Infrastructure Committee Chair Acuna
met with Village Superintendant Block; Village Engineer
Chiczewski; Village Engineer Witkowski and
Staff on September 3, 2008 and reviewed the following
items.
A. Mardan Drainage Study – Update. Study on-going with
report of possible solutions and their costs expected before the end of this
year for consideration as part of the budget discussions for FY 2009/10. –
Village Engineer Chiczewski noted that all data was
received, and that the ESI would have a draft by the next Board meeting – No action was taken.
B.
·
Lake County
Communities will be meeting September 18, 2008 for update.
·
ESI is finalizing
an initial draft of the report describing the water supply infrastructure
required to provide
·
The estimate of
the cost of the system is roughly $180 million.
How this would be divided per individual household in individual
subdivisions is debatable. IF it were to
be divided evenly regardless of existing conditions it might be roughly $75,000
per house.
·
These numbers are
rough estimates and do not include our share of the cost for bringing the water
to our borders. The order of magnitude
of the individual homeowners' contribution is significant and a resident
referendum will be required. The timing
of the referendum is important in determining the amount of further involvement
with the new water group. – Village Engineer Chiczewski
noted that the figures presented were based upon grand assumptions, and
calculated in today’s dollars. He also
said that the figures do not represent any costs for acquiring right of
way. Both Trustee Acuna
and Village Engineer Chiczewski reiterated that the
figures being discussed showed order of magnitude not actual numbers. Trustee Acuna also
noted that it would not be until Spring, 2009 before
Lake Michigan water could be petitioned for; and if successful a Committee
would have to be formed; so that there was still a long way in the process to
go before the Village needed to decide whether or not it wanted to receive
Trustee Acuna
believed that the referendum could be on the April, 2009 ballot.
– No action was taken.
C.
Menard’s Sanitary Sewer
Construction - Update.
·
Menard’s received
their final permit from the IEPA and submitted a construction schedule for the
sanitary sewer. Staff informed Menard’s
that signs must be installed and notices to each affected resident warning of
the upcoming work must be provided no less than 2 weeks prior to work
commencing. The Village Engineer will be
on-site every day to monitor the construction and Menard’s is being required to
install chain link fencing along the limits of the Village’s ROW to avoid any
potential impact on adjoining residents properties.
·
The proposed
schedule will run through the end of December with final road patching etc. in
early Spring. – Village Manager Lothspeich said that
the construction would begin on September 22nd, and that it would
probably go into Spring, 2009. – No action was taken.
D.
Neighborhood
Traffic Management Program Request (NTMP) for
·
NTMP application was
received from the Residents off of
·
Village Engineer Chiczewski questions were 1) whether we should accept the
application as is or requires more signatures, 2) with or without #1 above whether
we should install the other traffic calming elements suggested by the original
study (median at 53 end and at the
·
Trustee Acuna’s recommendation is that the Village proceed with the application as submitted and install the
two speed tables to provide some level of traffic calming.
·
ESI was directed
to ask Menards' paving subcontractor to install in the tables for free during
the installation of the sanitary sewer.
If this approach does not work, there are excess funds remaining in the
road paving budget and the work could be included as an “add-on” to the
contract with Chicagoland Paving. – Trustee Acuna told the Board that a petition had been put into
motion for a speed table program between Route 53 and
Country Club Estates HOA President Camy
Gould stated that the speed tables had been considered the least desirable way
to handle traffic calming, and that a large part of the surrounding
subdivisions had not been contacted about the proposed speed tables. She also said that they were noisy and slowed
down emergency vehicles.
Nancy Zalusky of
Frank Kowalczyk of
Trustee Wachs was concerned about the cost/benefit for a project that had
not shown substantial support nor was it comprehensive enough to affect traffic
calming on a long stretch of road.
Trustee Acuna said that the
neighbors had followed a process set up by the Village.
Trustee Acuna moved to accept the petition and approve taking
further steps in the Neighborhood Traffic Management Program to continue
evaluation and bring in neighbors that might be impacted; seconded by Trustee Lazakis.
VOICE
VOTE:
All ayes, no
nays
(Motion
carried 5 – 0; Trustee Barry was absent).
E. Traffic
Control
In
addition, the Village recently received a phone call from Resident Larry Lewis,
2231 Shiloh, inquiring about the possibility of posting a no left turn
sign from eastbound Lake-Cook (evening) and no right turn from southbound
Schaeffer onto Lake-Cook (morning).
Staff informed Mr. Lewis that the request would be reviewed by the Infrastructure
Committee for recommendation to the Village Board before spending time/money to
review further. Staff also informed Mr.
Lewis that there was much history on the
F. Oakwood Bridge – Trustee Acuna
said that there was a timing problem with this project. Because the crack in the Bridge was
determined to qualify for a government grant, work on the
Item #10: Village Trustee Barry.
Not Present.
Item #11: Village Trustee
Hannon.
A. Treasurer Report For August 31,
2008.
- Trustee Hannon moved to accept
the Bills as presented; seconded by Trustee Lazakis.
ROLL CALL VOTE:
Acuna – aye; Barry – absent; Hannon
– aye; Lazakis – aye; Schmitt – aye; Wachs – aye.
(Motion
carried 5 – 0; one absent).
Trustee Hannon moved to accept the Fund
Balances as presented; seconded by Trustee Wachs.
ROLL CALL VOTE:
Acuna – aye; Barry – absent; Hannon
– aye; Lazakis – aye; Schmitt – aye; Wachs – aye.
(Motion carried 5 – 0; one absent).
B.
Actual and
Budget Comparisons For Period Ending August 31, 2008. – No action was taken.
C.
Downtown
Master Plan Wayfinding Signage. Village Trustee Hannon met with various Architectural
Commission/Downtown Merchant/Downtown Property Owner/LGBCP Director Maguire and
Village Engineer Chiczewski – Trustee Hannon stated
that the Committee was studying color schemes.
Trustees concurred with the concept of the Bridge logo as part of the
signage. – No action was taken.
Item #12: Village Trustee
Lazakis.
Nothing to report. No action was taken.
Item #13: Trustee Schmitt.
The Bridge – Trustee Schmitt said that The
Bridge was ready to be sent out within a week. – No action
was taken.
Park District – Trustee Schmitt said that Lee Bassett was elected President and Jane
Wittig elected Vice
President – No action was
taken.
Soccer/Athletic Fields – Update. Village Trustee Schmitt, Village Trustee Hannon, Village
Superintendent Block and Staff met with Long Grove Park District President Nathanson and
Commissioner Wittig on August 27, 2008 to review the soccer field plans. With the recent awarding
of the bid to Pease Construction, the work will be starting soon with the fields completed by next
Spring and playable the next year depending upon how quickly the turf is established. Overall the
plans were well received, with the following questions raised for consideration by the Village Board:
(1) Whether to install the access drive from Checker and Old Hicks now with the addition of gates to prohibit potential cut-through traffic to/from Old 53. The proposed access road will allow neighbors in the Country Club area to access the fields directly rather than exiting to 53 first. – Trustee Schmitt said that there would be an access drive off of Checker and Old Hicks. It was considered by Trustees that the lane should be one way and not a two way, which might encourage cut-through traffic. HOA President Camy Gould asked how many parking spaces there would be – Trustee Schmitt said that there would be 120 spaces total. Trustees believed that traffic calming in the area might be needed. – No action was taken.
(2)
Whether
to add the installation of a lawn irrigation system for the soccer fields in order to
make sure the seed takes and to help the grass survive during soccer
season. Concerns were discussed that without
irrigation it will take considerably longer for the grass to get established
and there will be a high likelihood that it will not grow back in the dry
season after it is used. Village Superintendent
Block is requesting quotes for the system which would be installed after the
groundwork is completed. –
Superintendent Block said that some type of irrigation system made sense; and
that there were eleven zones. The
irrigation system would be set so that one zone would go off at a time. The water would be fed from Menards. Superintendent Block also said that while the
Park District recommended sod; he believed that Sports Grass would be better
even though it takes a longer time to grow. – No action was taken.
Item #14: Village Trustee
Wachs.
Nothing to report. No action was taken.
Item #15: Village
Clerk Schultheis.
Nothing to report. No action was taken.
Item #16: Village Manager Lothspeich.
Nothing to report. No action was taken.
Item #17: Village Superintendent Block.
Nothing to report. No action was taken.
Item #18: Village Planner Hogue.
Not
Present.
Item #19: Village Attorney Filippini.
Nothing to report. No action was taken.
Item #20: Approval of Board Meeting Minutes.
August 26, 2008 Minutes. – Trustee Wachs moved to Approve the August 26, 2008 Minutes;
seconded by Trustee
Schmitt.
VOICE VOTE:
All ayes, no nays
(Motion carried 5 – 0; Trustee Barry was
absent).
Item: Executive Session.
At 9:50 P.M., Trustee Wachs
moved to go into Executive Session to discuss (1) Executive Session
Minutes; (2) Litigation; (3) Personnel Matters; and
(4) Acquisition and Disposition of Property;
seconded by Trustee Schmitt.
ROLL CALL
VOTE:
Acuna – aye; Barry – absent; Hannon – aye; Lazakis – aye; Schmitt – aye; Wachs
– aye.
(Motion carried 5 – 0; one absent).
Item: Other Business.
August 12, 2008 Executive
Session Meeting Minutes. – Trustee
Wachs moved to Approve the
August
12, 2008 Executive Session Minutes as
amended, but not Release to the Public; seconded by
Trustee Lazakis.
VOICE VOTE:
All ayes, no nays, one abstain
(Motion carried 4 – 0; Trustee Acuna abstained; Trustee Barry absent).
August 26, 2008 Executive
Session Meeting Minutes. Trustee
Schmitt moved to Approve the August 26, 2008 Executive Session Minutes, but not
Release to the Public; seconded by Trustee Wachs.
VOICE VOTE:
All ayes, no nays
(Motion carried 5 – 0; Trustee Barry was
absent).
Item: Adjournment.
At 11:16 P.M.; Trustee Wachs moved to
adjourn; seconded by Trustee Schmitt.
VOICE VOTE:
All ayes, no nays
(Motion carried 5 – 0; Trustee Barry was
absent).