VILLAGE OF LONG GROVE
3110 RFD, ILLINOIS 60047-9613

MINUTES OF THE VILLAGE BOARD OF LONG GROVE

Tuesday, September 23, 2008 at 8 P.M.

3110 RFD, LONG GROVE, ILLINOIS 60047-9613

CALL TO ORDER:

President Rodriguez called the meeting to order at 8:03 P.M.

OFFICIALS IN ATTENDANCE:

Village President: Rodriguez

Trustees: Acuna, Barry (arrived at 8:05 P.M.), Hannon (left meeting at 10:54 PM), Lazakis, Schmitt, Wachs

Village Clerk: Schultheis

Also Present: Superintendent Block, Village Planner Hogue, Village Counsel Filippini, Village Engineers Chiczewski and Witkowski.

HOMEOWNERS ASSOCIATIONS/ITEMS FROM THE AUDIENCE:

Homeowner Associations:

Estates of Oak Hills - Deb Gammon. – No one was present. No action was taken.

Oak Hills 1 - Eric Burgess. – HOA President Burgess was present and reported that the subdivision had no major

issues to report. –No action was taken.

Item: Raffle License - Waiver Of Application Fee and Bond Requirements.

Hawthorn Woods Women’s Club. This is the same event that the Village raffle license was approved for in 2006. The Hawthorn Woods Women’s Club submitted a raffle license application for the Diamond & Denim Charity Casino Night requesting wavier of the bond and fee requirements. – Trustee Hannon moved to approve the waiver of the $25 application fee and bond requirements for the Hawthorn Woods Women’s Club & Denim Charity Casino Night to be held at the Royal Melbourne Club House; seconded by Trustee Schmitt.

ROLL CALL VOTE:

Acuna – aye; Barry – not present; Hannon – aye; Lazakis – aye; Schmitt – aye; Wachs – aye.

(Motion carried 5 – 0; Trustee Barry was not present).

There were no Items from the Audience.

ACTION ITEMS:

Item #1: Report Of The September 15, 2008 AC Meeting.

The Architectural Commission considered the following item during their meeting.

A. Signage For Holistic Healings, 3976 Route 22 (Building 6; Suite G), Hoffman. (Approved)

B. LGBCP For The Long Grove Way Finding Plan And Signage, Maguire (Approved) – Village Planner Hogue said that the concepts were well-received by the Way Finding Commission. He said that the findings go to the Plan Commission on October 7, 2008 – No action was taken.

C. Final Plat And Plans For Landscaping, Lighting, Signage And Elevations As Part Of An Application For A Special Use Permit Authorizing The Sunset Grove Planned Unit Development/Subdivision, Mid-America Development Company. (Approved)

D. Elevations For A New Commercial Center At 7107 Route 83, Lesus Architects Inc. (Approved)

At 8:05 P.M., Trustee Barry entered the meeting.

Item #2: Resolution Approving A Demolition Agreement For 1128 IL Rt. 53 (Steeple View).

The draft resolution waives the publication of the demolition public notice in the newspaper (public notice was

posted on the property) and 120-day waiting period. – Trustee Schmitt noted that the second paragraph should

be corrected to “Steeple View.”

Trustee Hannon moved to approve a Resolution Granting a Waiver from the Public Notice

Requirements & the 120-Day Waiting Period for Issuance of a Demolition Permit for 1128 IL Route 53;

seconded by Trustee Wachs.

VOICE VOTE:

All ayes, no nays (Motion carried 6 – 0)

Item #3: Resolution Awarding The Archer Parking Lot Bid.

Village Engineer Chiczewski reported that there were eleven bids for the Archer lot, eight of which were under

the expected cost. He said that the bid being looked at was from Curran Contracting Company for

approximately $2,345,000; and that the contractor had excellent references. Village Engineer Chiczewski said

that the bid did not cover all expenses such as engineering (which would be approximately $200,000 more).

Village Engineer Chiczewski also said that the project could begin as early as October 6, 2008. There would

be a $855,309 increase in the project if permeable surfaces were used in the construction. – NO VOTE WAS

TAKEN.

Item #4: Village President Rodriguez.

Buffalo Creek Forest Preserve – Update. Village President Rodriguez & Staff were schedule to attend a

meeting on the status of the possible reservoir improvements hosted by the Village Of Buffalo Grove on

September 15, 2008, however, the meeting was cancelled due to flooding. – Village President Rodriguez said

that the new meeting date would be September 29, 2008 at 8:30 AM. – No action was taken.

Lake County Forest Preserve Referendum: Board Commissioner David Stolman was due to give a presentation

to the October Board meeting. – No action was taken.

Watershed Meeting: On November 6, from 1 – 4 PM, there will be a meeting at Royal Melbourne regarding the

Indian Creek Watershed. – No action was taken.

Item #5: Village Trustee Acuna.

Infrastructure Committee Chair Acuna met with Village Superintendant Block; Village Engineer Chiczewski;

Village Engineer Witkowski and Staff on September 3, 2008 and reviewed the following items.

A. Lake Michigan Water Study - Update. The Lake County Communities met on September 18, 2008. - Trustee Acuna said that Hawthorn Woods was hesitating about participating. He also said that Spring, 2009 the Committee will be setting up a version of JAWA, and committee members will represent each community participating – No action was taken.

B. North Schaeffer Road Neighborhood Traffic Calming Request. In accordance with the process outlined in the Neighborhood Traffic Management Program (NTMP), Village Engineer ESI is preparing the Concept Plan. Once the Concept Plan is prepared, the next step would be Community Evaluation and then Informational Meeting with the residents.  When the Concept Plan is completed, these two meetings (one with the Neighborhood Representative(s) and another with Residents of the affected traffic study area) will be held separately and prior to final approvals of this request being considered by the Village Board. The Concept Plan will be review with Long Grove Fire and Lake County Sheriff prior to the Community Evaluation and Informational Meetings. – Trustee Acuna said that the last meeting had approved moving forward on the request. Village Engineer Chiczewski said that it will be discussed further in the Infrastructure Committee. – No action was taken.

C. Mardan Drainage Study. – Village Engineer Chiczewski said that a draft study will be prepared for the Infrastructure Meeting – No action was taken.

Item #6: Village Trustee Barry.

Mosquito Abatement/West Nile Virus Update. – Trustee Barry said that there were no fatalities from the reported

West Niles cases. He also said that mosquitoes from the flood waters usually do not carry West Niles, and that

those were the ones hatching currently. – No action was taken.

Leptospirosis: Trustee Barry said that bacteria carried in the excrement of deer had gotten into water

and was infecting pets that drink water while outdoors. He said that humans could also get this disease from their

pets, and that, like Lyme Disease, was difficult to cure. Trustee Barry said that there was a vaccine that could be

given to dogs. – No action was taken.

Pathways: ESI will have information regarding the pathway grant by the end of September, 2008. – No action

was taken.

Item #7: Village Trustee Hannon.

Downtown Master Plan Wayfinding Signage. Village Trustee Hannon met with various Architectural

Commission/Downtown Merchant/Downtown Property Owner/LGBCP Director Maguire and Village Engineer

Chiczewski. – Trustee Hannon said that there was general approval of the Wayfinding signs. She said that the

Architectural Committee had comments on the monument signs. Trustee Hannon was looking for approval of the

Board to move forward exploring bids. The consensus of the Board was to move forward. She also added that

Hitchcock wanted extra funding to continue working on the monument signs.

So noted that Mr. John Ohlrich offered part of his property at the Triangle as a place to put signage.

Village Engineer Chiczewski said that the Village would have to research any restrictive places where signs

might require permits or might not be allowed at all.

Trustee Acuna noted that at Rte 53 and Lake Cook Roads there was already signage, and that our signs might be

more scenic and less confusing in other areas.

LGBCP President John Maguire said that signage was important because Long Grove was hard to find.

Trustee Hannon also discussed the need to make certain that the conditions of the buildings and landscape be

maintained. Superintendent Block said that the Building Code that was being worked on had landscaping added,

and that there would be a need to enforce the code once in place. – No action was taken.

Item #8: Village Trustee Lazakis.

Overhead Utilities: Burial IL Route 83; Relocate Aptakisic Road – Update. Village Superintendent Block and

Staff met with Commonwealth Edison New Business Engineer John Brandes at the site on September 12, 2008. –

Trustee Lazakis said that the Village should have costs by the end of the week. – No action was taken.

Item #9: Trustee Schmitt.

The Bridge – Trustee Schmitt said that The Bridge would be ready to be labeled by Tuesday, September 30. –

No action was taken.

TIF Referendum – Trustee Schmitt thought that something should be sent to residents regarding the referendum

to avoid confusion. Trustees thought that information in the Press and information on the website might be

warranted to let residents know that this was an Advisory referendum that was not sponsored by the Village

Board. – No action was taken.

Solid Waste recycling - Trustee Schmitt said that the Village had received reimbursement of $2,720 this quarter

for tonnage recycled; and that the Village had received $5, 121 in rebate thus far in 2008. Trustees discussed

different ways to increase tonnage recycled in the Village – No action was taken.

SWALCO – Trustee Schmitt said that SWALCO required the appointment of representatives for the Citizen’s

Advisory Committee. Trustee Schmitt volunteered as one possible representative; and other names were

suggested to contact. – No action was taken.

Item #10: Village Trustee Wachs.

A. Emergency Communications Network - Update. Connect-CTY has completed compiling the resident and

business database – Trustee Wachs said that the system will be in place by the end of the month. It was

suggested that a flyer might be put in The Bridge about making certain that each resident is either on the

database or registers to be on the database. Trustee Schmitt said that an insert had already been put in The

Bridge. – No action was taken.

Item #11: Village Clerk Schultheis.

Nothing to report. No action was taken.

Item #12: Village Manager Lothspeich.

Absent.

Item #13: Village Superintendent Block.

Salt – Superintendent Block told the Board that there will be a Treasury Audit Investigation on the increase in the

cost per tonnage of salt. The Village of Long Grove has secured the salt for a cost of $60 per ton from the city of

Kenosha. Half of the order will be delivered to the Village on October 15. Superintendent Block said that the

Village and other communities are looking at future alternatives to salt. When asked how we knew how much

salt would be used per event, Superintendent Block said that he was able to check as how much salt was used

each time. – No action was taken.

Flooding: Superintendent Block said that the flooding that had taken place the previous week was due to the six

inches of rain in a 24-hour period. He said that the Fire Department and he had helped sandbag areas that were

flooded. Village Engineer Witkowski said that was considered a 50 year storm (a storm so severe that a storm

that severe occurred once in fifty years). Superintendent Block said that because Lake County was not declared a

Disaster Area, there would be no FEMA support. - No action was taken.

Item #14: Village Planner Hogue.

Nothing to report. No action was taken.

Item #15: Village Attorney Filippini.

Sunset Grove: Village Counsel Filippini said that Sunset Grove wants PUD amendment consideration during the October 7 Plan Commission meeting so that it can be considered for approval during the October 14 Village Board Meeting.

Trustee Hannon moved to direct preparation of two amendments to the Planned Unit Development Ordinance for Sunset Grove; seconded by Trustee Lazakis.

VOICE VOTE:

All ayes, no nays. (Motion carried 6 – 0)

Item #16: Approval of Board Meeting Minutes.

September 9, 2008 Minutes. – Trustee Schmitt moved to approve the Minutes as amended; seconded by

Trustee Hannon.

VOICE VOTE:

All ayes, no nays. (Motion carried 6 – 0)

Item: Executive Session.

At 9:24 P.M., Trustee Schmitt moved to go into Executive Session to discuss (1) Executive Session

Minutes; (2) Litigation; (3) Personnel Matters and (4) Acquisition and Disposition of Property; seconded

by Trustee Barry.

ROLL CALL VOTE:

Acuna – aye; Barry – aye; Hannon – aye; Lazakis – aye; Schmitt – aye; Wachs – aye

(Motion carried 6 – 0).

Item: Other Business.

September 9, 2008 Executive Session Meeting Minutes – CONTINUED.

Item #17: Possible Consideration Of Resolutions Relating To Disposition Of Property.

Archer Municipal Parking Lot Reconstruction and Improvements (Carried Over from Item#3) – Trustee Lazakis

moved to approve a Resolution Awarding the Archer Municipal Parking Lot Reconstruction &

Improvements Contracts to the Apparent Lowest Responsible Bidder, Curran Contracting Company,

using Alternate Bid #1 in the Amount of $2,345,000,008.73; seconded by Trustee Wachs.

ROLL CALL VOTE:

Acuna – aye; Barry – aye; Hannon – aye; Lazakis – aye; Schmitt – aye; Wachs – aye

(Motion carried 6 – 0).

At 10:54 P.M., Trustee Hannon left the meeting.

Item: Adjournment.

At 10:55 P.M.; Trustee Wachs moved to adjourn; seconded by Trustee Lazakis.

VOICE VOTE:

All ayes, no nays. (Motion carried 5 – 0; Trustee Hannon not present)