MINUTES OF THE VILLAGE BOARD OF LONG GROVE

Tuesday, September 8, 2009 at 7 P.M.

3110 RFD, LONG GROVE, ILLINOIS 60047-9613

 

CALL TO ORDER:

President Rodriguez called the meeting to order at 7:03 P.M.

 

OFFICIALS IN ATTENDANCE:

Village President:                      Rodriguez

Trustees:                                   Acuna, Barry (arrived at 7:23PM), Marshall, Schmitt, Wachs

Absent:                                     Weber

Village Clerk:                            Schultheis

Also Present:                             Village Manager Lothspeich, Superintendent Block, Village Counsel Filippini, Village Engineer Witkowski

 

Memorial Message:  President Rodriguez announced that resident Connie Wachs had passed away.  In

October, 2008, the Village had celebrated her 100th birthday.  A moment of silence was requested. – No

action was taken.

Irish Days: President Rodriguez said that Irish Days was a success, and that the Downtown business owners

had been pleased with the event. – No action was taken.

Heritage Run: - President Rodriguez noted that the Heritage Run would be the upcoming weekend – No

action was taken.

 

Item:         Homeowner Associations:    

Hidden Valley – Lou Lundstedt. – No one was present. No action was taken.

Mardan Woods – Debbie Netter.  – No one was present. No action was taken.

 

THERE WERE NO ITEMS FROM THE AUDIENCE.

 

ACTION ITEMS:

Item #1:    Ordinance Adopting Building & Fire Codes.

Village Superintendent Bob Block has been working closely with the Long Grove and Countryside Fire

Protection Districts and Village Counsel Paula Kirlin to prepare draft amendments to the Building and Fire

Codes.  – Trustee Marshall moved to Approve an Ordinance Adopting the 2009 Building and Fire

Codes; seconded by Trustee Acuna.

ROLL CALL:

Acuna – aye; Barry – absent; Marshall – aye; Schmitt – aye, Wachs – aye; Weber – absent

(Motion carried 4 – 0; two absent).

 

Item #2:    Ordinance Amending The Village Code Prohibiting Video Gambling.

As directed during the July 25, 2009 Board Meeting, Village Counsel prepared the attached draft ordinance prohibiting Video Gambling.  – Trustee Acuna moved to Approve an Ordinance Amending the Village Code Prohibiting Video Gambling; seconded by Trustee Marshall.

ROLL CALL VOTE:

Acuna – aye; Barry – absent; Marshall – aye; Schmitt – aye; Wachs – aye; Weber – absent

(Motion carried  4 – 0; two absent).

 

Item #3:    Resolution Approving Proposals From William Blair & Foley And Lardner For TIF & SSA.

After several months of unsuccessful attempts by the Village to privately place the TIF and SSA bonds,

William Blair & Co provided the proposal for services for TIF & SSA underwriting.  – CONTINUED FOR

POSSIBLE POST- EXECUTIVE SESSION ACTION.

 

Item #4:    Village President Rodriguez.

No action items.

 

Item #5:    Village Trustee Acuna.

A. Treasurer Report For August 31, 2009. – Trustee Acuna moved to Approve the Treasurer’s Report for

August 31, 2009; seconded by Trustee Marshall. 

ROLL CALL:

Acuna – aye; Barry – absent; Marshall – aye; Schmitt – aye, Wachs – aye; Weber – absent

(Motion carried 4 – 0; two absent).

B.Actual and Budget Comparisons For Period Ending August 31, 2009.  For informational purposes only, no

motion required.

C.Village-wide Drainage Policy.  -  Trustee Acuna said that the Long Grove Storm Water Fund’s first draft was currently being edited by Resident and Committee Member, Camy Gould. – No action was taken.

D.Lake Michigan Water Planning Group & Lake County Water Advisory Committee Meetings.  Village Manager Lothspeich said that there was a Question and Answer Session Meeting set up for October 1, 2009 with IDNR.  He said that the first formal hearing with the Village and other communities would be a 2-day process.  Village Counsel Filippini said that the allocation would be assigned on an individual community basis.  Village Manager Lothspeich said that at some point, the Village would be asked how they wanted to proceed, and that a “Long Grove provision” would allow communities to pay a reservation fee to stay in the organization, even though they did not want to move forward with the allocation.  It was noted that Village Manager Lothspeich, Village Counsel Filippini, President Rodriguez and Trustee Acuna would be at the October 1, 2009 meeting. – No action was taken.

 

At 7:23 PM, Trustee Barry entered the meeting.

 

Item #6:    Village Trustee Barry.

H1N1/Swine Flu – Update.  – Trustee Barry noted that the swine flu has not mutated, but it is contagious and

is expected to spike within the next month or so.  He said that statistics indicate that 50% of the population

will contract the swine flu. Trustee Barry said that those who have the disease are contagious one-day prior to

knowing that they are sick

 

Item #7:    Village Trustee Marshall.

Crime Update:  Trustee Marshall noted, as per the question of the last meeting, that Todd’s Pony Rides was

never employed by the Village of Long Grove.  The owner of Todd’s Pony Rides had been arrested in

August, 2009 for sexually assaulting a minor. – No action was taken.

 

Item #8:    Trustee Schmitt.

SWALCO Board Meeting – August 27, 2009. – Trustee Schmitt said that the recycling effort in the Village is not as

great as in 2008, and the Village did not reach its threshold to receive money back.  She also said that the

September 26th Electronic Recycling Event is scheduled to be held at Geimer’s. – No action was taken.

Park District: - President Rodriguez said that Trustee Schmitt needed to set up a meeting with the Park District

regarding the soccer fields.  Trustee Schmitt said that she would mention it at the next Park District Meeting on

September 14, 2009. – No action was taken.

 

Item #9:    Village Trustee Wachs.

2009/10 Road Maintenance/Paving Program.  The approved Village Budget for FY 2009/10 includes

$345,000 ($125,000 GEN + $220,000 MFT) for the annual road paving program.  Due to the poor economy

Staff has delayed bringing this item to the Village Board for consideration until now.  This item has been

included on the agenda for direction as to whether or not to go out for bid.  It is believed that the paving prices

will be very competitive but if this is not the case or the Village Board is not comfortable with proceeding

with spending village funds at this time, the Village Board can choose to either reject some or all of the bids.

It is important to note that there are several pavement patching/maintenance areas (including Brookstone

Subdivision) that will need to be addressed this year, regardless of whether or not a full paving program is

approved.  Also, in addition to the poor pavement condition, the resurfacing of Robert Parker Coffin Road was

included in order to avoid the possibility of having the road under construction in conflict with Sunset Grove.

Village Engineer Joe Chiczewski ESI will be in attendance to answer questions. – It was noted that Archer Lot

will be completed by October 1, 2009.  Superintendent Block also stated that Robert Parker Coffin Road is the

road most in need of maintenance in the Village.  Village Manager Lothspeich said that one of the goals was

to make certain that the maintenance work did not shut down Old McHenry Road.  It was decided that the

Village should go out for bid.  Village Engineer Witkowski said that bids requests would be sent out, and that

bids received could be approved by the first meeting in October.  Trustees noted that the bid request should

emphasize that Robert Parker Coffin Road needed to be repaired immediately.- Direction Given.  No other

action taken.

 

Item #10:        Village Trustee Weber.

Not present.

 

Item #11:  Village Clerk Schultheis.

Nothing to report. No action taken.

 

Item #12:  Village Manager Lothspeich.

Nothing to report. No action taken.

 

Item #13:  Village Superintendent Block.

Housing Permits – Superintendent Block said that the Village issued a single-family house permit (it is the first one issued in 10 months).  He said that there were three more permits in the process of being issued. – No action was taken.

 

Item #14:  Village Planner Hogue.

Not present.

 

Item #15:  Village Attorney Filippini.

Nothing to report. No action taken.

 

Item #16:  Approval of Board Meeting Minutes.

August 25, 2009 Board Minutes.  – Trustee Schmitt moved to Approve the August 25, 2009 Board Meeting

Minutes as amended; seconded by Trustee Wachs.

VOICE VOTE:

All ayes, no nays (Motion carried 5 – 0, Trustee Weber absent).

 

There was discussion as to whether or not the August 25, 2009 Minutes should have shown that no action would be taken regarding employment of the Stevenson Web Weavers.  President Rodriguez said that upon contacting the Web Weavers, it was noted that they do not do the type of data entry work that would have been required, and therefore, there would be no further action on that subject.

 

Item:         Executive Session.

At 8:04 P.M., Trustee Marshall moved to go into Executive Session to Discuss (1) Executive

Session Minutes; (2) Litigation; and (3) Acquisition and Disposition of

Property; seconded by Trustee Barry.

ROLL CALL VOTE:

Acuna – aye; Barry – aye; Marshall – aye; Schmitt – aye; Wachs – aye; Weber - absent

(Motion carried 5– 0).

 

Item #17:  Possible Action(s) Regarding Executive Session Matters.

No action was taken.

 

Item:         Other Business.

August 25, 2009 Executive Session Meeting Minutes.  – Trustee Barry moved to Approve the August 25,

2009 Executive Session Minutes, but not for public release; seconded by Trustee Wachs.

VOICE VOTE:

All ayes, no nays (Motion carried 5 – 0, Trustee Weber absent).

 

Item:         Adjournment.

At 10:07 PM, Trustee Wachs moved to Adjourn; seconded by Trustee Schmitt.

VOICE VOTE:

All ayes, no nays (Motion carried 5 – 0, Trustee Weber absent).