MINUTES OF THE VILLAGE BOARD OF LONG GROVE
Tuesday, March 10, 2009 at 8 P.M.
3110 RFD,
CALL TO ORDER:
President Rodriguez called the meeting to order at 8:00
P.M.
OFFICIALS IN ATTENDANCE:
Village President: Rodriguez
Trustees: Acuna,
Hannon, Lazakis, Schmitt, Wachs
Absent: Barry
Village Clerk: Schultheis
Also Present: Village Manager Lothspeich, Village
Counsel Filippini, Superintendent Block, Village
Planner Hogue and Village Engineers Witkowski and Chiczewski.
President Rodriguez Items of Interest for the Audience: President Rodriguez reminded the Audience that Early Voting was between March 16 April 2, 2009.
She
also told the Audience that there would be a Blues Festival in Long Grove on
March 28, 2009. No action was taken.
HOMEOWNERS ASSOCIATIONS/ITEMS FROM THE
AUDIENCE:
Homeowner Associations:
Fields Of Long Grove: Karen Grandt.
No one was present. No action was taken.
Cobblestone: Darren Knapp. Harry Georgas introduced himself as the new Homeowners Association President
for Cobblestone. He expressed his subdivisions opposition to
the referendum regarding
No action was
taken.
ITEMS FROM THE AUDIENCE:
ACTION ITEMS:
Item #1: Public Hearing On Proposed Renewal Of
Cable Television Franchise With Comcast.
Village Counsel prepared a draft Franchise Agreement with annotations identifying questions regarding:
(1)service areas and density and (2) service to Village Hall. Village Counsel Barbara Adams and Staff
have a conference call scheduled with Comcast Representative Dan Maloney during the afternoon of
March 5, 2009 in an effort to resolve these issues prior to the Public Hearing.
At 8:08 P.M., President Rodriguez opened
the Public Hearing.
There was no public comment.
At 8:09 P.M., President Rodriguez closed
the Public Hearing.
President
Rodriguez asked that the Board then proceed to Items #4.and #5 No action was taken at this
time.
Item #4:
This item and item #5 relate to the proposed cable television franchise agreement and should be adopted prior
to the formal adoption of the franchise. The draft ordinance further amends the right-of-way
construction
standards that the Village
adopted in late 2007. Trustee Acuna moved
to Approve an Ordinance
Modifying the
Schmitt
ROLL CALL VOTE:
Acuna aye; Barry absent;
Hannon aye; Lazakis aye; Schmitt aye; Wachs aye.
(Motion carried 5 0)
Item #5: Ordinance Modifying Village Code Relating To Payment &
Audit Of Franchise Payments.
The draft ordinance
amends the local tax provisions to treat franchise fees as a local tax for
certain purposes
- Trustee Acuna moved to Approve an
Ordinance Modifying the
Relates to Payment & Audit of Franchise
Payments; seconded by Trustee Hannon.
ROLL CALL VOTE:
Acuna aye; Barry absent;
Hannon aye; Lazakis aye; Schmitt aye; Wachs aye.
(Motion carried 5 0).
Those Items approved, The Board revisited
Item #1 and put it to a vote.
Trustee Hannon moved to direct Counsel to
prepare the Necessary Ordinance Approving the Renewal
of the Cable Television Franchise Agreement
with Comcast; seconded by Trustee Lazakis.
ROLL CALL VOTE:
Acuna aye; Barry absent;
Hannon aye; Lazakis aye; Schmitt aye; Wachs aye.
(Motion carried 5 0)
Item #2: Ordinance Approving Comp Amendments To Zoning Code Re: Floor
Area & Height.
Continued from the February 24, 2009 Board Meeting. The draft ordinance is based upon the version
recommended for approval by the Plan Commission with possible changes discussed by the Village
Board during the August 12, 2008, August 26, 2008 and September 9, 2008 board meetings. Specifically,
changes during the prior board meeting include: impact of straight subdivisions vs. PUDs; nature of open
space; definition of areas included/excluded under the bulk regulations; applicability to existing
subdivisions vs. new subdivisions, etc.
Plan Commission Chairman Fred Phillips was in attendance. Trustees discussed changes to be
made to the Ordinance. Trustee Hannon moved to Approve the Ordinance Approving the
Comprehensive Amendments to the Village of
Long Grove Zoning Code Re: Maximum Floor and
Area Height as Amended with the change in
date and the updated drawings; seconded by Trustee
Schmitt.
ROLL CALL VOTE:
Acuna nay; Barry absent;
Hannon aye; Lazakis aye; Schmitt aye; Wachs aye.
(Motion carried 4 - 1)
Item #3: Ordinance Prohibiting Use Of
Fertilizers Containing Phosphorous.
As directed during the February 24, 2009 Board Meeting, Village Counsel prepared a draft ordinance
based upon the draft created by Trustee
Schmitt, Trustee Barry and CSCC Member Wiberg. Trustee
Schmitt informed Geimers and
Menards of the proposed ordinance and Geimers already
carries organic
fertilizer while Menards does not have any non-phosphorous fertilizer
in stock or on order at this location.
- Village Counsel Filippini said
that it was up to the residents not to use the phosphorous-based products;
not
the retailers. Trustee Acuna moved to Approve an Ordinance Prohibiting the Use and
Application of
Phosphorous Lawn Fertilizers in the
Schmitt.
ROLL CALL VOTE:
Acuna aye; Barry absent;
Hannon aye; Lazakis aye; Schmitt aye; Wachs aye.
(Motion carried 5 0)
Item
#6: Ordinance
Rescinding Deep Well Agreement & Authorizing Village Construction.
Village President Rodriguez, Village Superintendent Block, Village Counsel Filippini, Village Engineer
Chiczewski and Staff are scheduled to met with Sunset Grove Representatives on Monday, March 9, 2009
to review the status of the project and water system. President Rodriguez said that the Village had a
good meeting with Sunset Grove. President Rodriguez said that the developer would need to sign a letter
agreeing to the construction of the water system no later than 5:00 PM on March 11, 2009.
There was discussion that followed regarding how the Village would finance its commitment if the design
and construction exceeded $3.25 million dollars. Village Engineer suggested that there might be an ability
to receive money from the State at 0% interest, if needed. He added that if the money was needed, this
resource might change the dynamics of funding the Villages commitment in favor of the Village -
Trustee Acuna
Moved to Rescind a Regional Deep Well Water Construction & Acquisition
Agreement Authorizing the Village
Development & Construction of Such System as Part of IL
Route 83 Water Special Service
Area and the
as amended and with the letter to be
circulated on March 11, 2009; seconded by Trustee
Lazakis.
ROLL CALL VOTE:
Acuna aye; Barry absent;
Hannon aye; Lazakis aye; Schmitt aye; Wachs aye.
(Motion carried 5 0)
Item #7: Village President Rodriguez.
A.IL Route 53 Extension - Update. President Rodriguez said that proponents of the Rte. 53 Extension
referendum were using Facebook, Twitter and other internet links to get their message across. She said
that on March 24th, Lake County TV (LCTV) would
be broadcasting a live chat on the subject. No
action was taken.
B.BDI Conference: - President Rodriguez said that on May 1, 2009, BDI would be hosting a conference of Surviving the Retail Crunch. - No action was taken.
Item #8: Village Trustee Acuna.
A. Lake Michigan Water Village-wide Water System Referendum - Update. Trustee Acuna said that
the Village of Long Grove was still being considered for
would not move forward on any more expenditures or decisions
until after the referendum. No action
was taken.
B. Sanitary Sewer Connection Requirements. The issue of septic vs. sewer has been debated for many
years. Lake County Public Works has agreed to amend the service area of the current 1972 Agreement
for several properties since 2002 with the understanding
that the Village and
good faith toward a new agreement. In the preliminary discussions with Staff, the County has indicated
that they would continue to honor the current limitation that provides the Village with the ability to
control the permits for connections to the sanitary sewer. In an effort to detail the changes from the\
current to the proposed new agreement, Staff requested a copy of an existing agreement from another
community that the County would be comfortable offering as the new agreement for Long Grove.
Trustee Acuna wanted to review the policy that the Village had of hardship only as a reason to connect
to sewer. He said that given that Long Grove was essentially built-out, and that 49% of all residents
already were connected to sewer, the Village might want to be more lenient when considering
residents who wanted connecting to sewer. Village Manager Lothspeich said that the current agreement
with
Trustees that a survey should be put into the Bridge to see if residents were interested in allowing more
access to sewers.
Trustees also noted that there was not just a practical issue involved in this decision, but a philosophical
one for the Village Residents; and that there would have to be stipulations in any amendments to sewer
connection policy that would not allow subdivisions or residents to de-annex or subdivide from the
Village if they did get sewer connection. No action was taken.
C. Low Income Housing Trustee Acuna mentioned that the area around the train station had been
considered for low-income housing and that the Village Engineer should begin studying the area.
President Rodriguez said that she had met with Congressman Kirk and that they had discussed securing
funds to further study the idea of developing the area for
low income housing No action was
taken.
Item #9: Village Trustee Barry.
Absent.
Item #10: Village Trustee
Hannon.
A.Treasurer Report For February 28, 2009. Trustee Hannon moved to Approve
the Bills as
Presented;
seconded by Trustee Schmitt.
ROLL CALL VOTE:
Acuna aye; Barry absent;
Hannon aye; Lazakis aye; Schmitt aye; Wachs aye.
(Motion carried 5 0)
Trustee Hannon
moved to Approve the Fund Balance as Presented for
February 28, 2009; seconded by Trustee Schmitt.
ROLL CALL VOTE:
Acuna aye; Barry absent;
Hannon aye; Lazakis aye; Schmitt aye; Wachs aye.
(Motion carried 5 0)
B.Actual
and Budget Comparisons For Period Ending February 28,
2009.
For informational purposes only.
No action was
taken.
C.Illinois Municipal Retirement Fund (IMRF) Update. No action was taken..
D.Draft FY 2009/10 Village Budgets. The draft budget includes the basic operating budget with
possible projects (wish list items) for consideration by the Village
Board. The Village Board is asked to
discuss each of the possible projects and identify as either (1) approved;
(2) not approved, or (3) on hold. . The
tentative budget schedule is as follows: March 24, 2009 public hearing; April
14, 2009 ordinance approving budget. Trustee Hannon said that the bright spot
in the Budget was the revenue and fine fees from Menards; otherwise, there was
a deep decrease in other sources of revenue.
Trustee Hannon suggested that there were areas that needed to be
re-examined to cut costs among the possibilities were reducing money provided
to the Park District, the Long Grove Business Partners, and not adding any of
the Wish List items to the Budget. Even
with all this, there was still a budget deficit around $47,550. No action was taken.
Item #11: Village Trustee Lazakis.
During the December 9, 2008 Board Meeting, Staff reported that Com Ed confirmed that the $475,807.95
included in the contract is the total cost difference for Burial only. The Village Board requested further
clarification as to whether the cost was limited to the burial or the total cost for the relocation and burial
and approved a work agreement with Com Ed in an amount not to exceed $475,807.95 conditioned upon
this question being clarified. Com Ed recently confirmed the following costs related to the Sunset Grove
Project:
Relocation Of Com Ed Overhead: $ 67,896.97
Burial Of Com Ed Overhead: $403,866.21
$471,763.18
Trustee Schmitt moved to Direct Counsel to
prepare a Resolution Approving the Revised Work
Agreement with ComEd; seconded by Trustee Acuna.
VOICE VOTE:
All ayes, no nays (Motion approved 5 0;
Trustee Barry absent)
B.Soccer Field Construction Status & Change
Order Request. The Village
Engineer and Contractor are working on changes to the plans to reduce costs
though the elimination of a significant amount of roadway guardrail running
along south and western portions of the property. In order to accomplish this change, a permanent
grading easement will be required from Menards.
Trustee Lazakis
said that the soccer fields were a potential source of revenue for the Village
once they were developed and put into use. No
action was taken.
Item #12: Trustee Schmitt.
A.
Park District: Trustee Schmitt said that the Egg Hunt and
the Earth Day Event were set for April 18,
2009.
She said for contact information. Residents could speak with Sue Lyons.
No action was taken.
B. Referenda: Trustee Schmitt said that she was preparing informational flyers for sending out to the
Village
Residents on the following referendum issues:
(1) Lake
Michigan Water Village-wide Water
System
Referendum and
included, how the mailer should be sent and how to format the
information were discussed. No action
was taken.
Item #13: Village Trustee Wachs.
Nothing to report. No action was taken.
Item #14: Village Clerk Schultheis.
Nothing to report. No action was taken.
Item #15: Village Manager Lothspeich.
Nothing to report. No
action was taken
Item #16: Village Superintendent Block.
A. Building Department Monthly Report. Superintendent Block updated the Board on permits and salt
usage. He also said that the Attorney General of Illinois was looking for a way to reimburse towns for the
overcharge in salt costs in 2008/09 No action was taken.
B.Illinois Public Works Mutual Aid Network
Agreement (IPWMAN). Village Superintendant
Block participated in the Lake County Public Works Directors group and
recommends the adoption of this agreement to provide the Village of Long Grove
the ability to participate with neighboring communities during the time of
emergency. Village Emergency Management
Coordinator Marc Small supports the agreement as well. Superintendent Block
said that this agreement would allow outside forces to come into Long Grove in
the event of a non-emergency situation for up to five days (at which time, if
further help was needed, a government agency such as FEMA) would become
involved). The agreement would allow for
manpower and equipment - Trustee
Hannon moved for Approval of the
ROLL CALL VOTE:
Acuna aye; Barry absent;
Hannon aye; Lazakis aye; Schmitt aye; Wachs aye.
(Motion carried 5 0)
Item #17: Village
Planner Hogue.
No thing to report. No action was taken.
Item #18: Village Attorney Filippini.
No thing to report. No action was taken.
Item #19: Approval of Board Meeting Minutes.
February 24, 2009 Board Meeting Minutes. Trustee
Hannon moved to Approve the February 24, 2009
Village
Board Minutes as amended; seconded by Trustee Lazakis.
VOICE
VOTE:
All ayes, no
nays (Motion carried 5 0; Trustee Barry absent)
Item: Executive Session.
At 10:15 P.M., Trustee Acuna
moved to go into Executive Session to Discuss (1) Executive Session
Minutes; (2) Litigation; (3) Personnel Matters; and
(4) Acquisition and Disposition of Property;
seconded
by Trustee Lazakis.
ROLL CALL VOTE:
Acuna aye; Barry absent; Hannon aye; Lazakis aye; Schmitt aye; Wachs
aye
(Motion carried 5 0)
Item: Other Business.
February 24, 2009
Executive Session Meeting Minutes. - Trustee Lazakis
moved to Approve the
February 24, 2009 Executive Session Minutes
as amended, but not for Public Release; seconded by
Trustee Schmitt.
VOICE
VOTE:
All ayes, no
nays (Motion carried 5 0; Trustee Barry absent)
At 11:06 P.M.; Trustee Schmitt moved to Adjourn; seconded
by Trustee Acuna.
VOICE
VOTE:
All ayes, no
nays (Motion carried 5 0; Trustee Barry absent)