VILLAGE OF LONG GROVE
MINUTES OF THE VILLAGE BOARD OF LONG GROVE
Tuesday, March 9, 2010 at 7 P.M.
3110 RFD,
CALL TO ORDER:
At 7:00 P.M. President Rodriguez
called the March 9, 2010 Village Board Meeting to Order.
OFFICIALS IN ATTENDANCE:
Village President: Rodriguez
Trustees: Acuna,
Barry, Marshall, Schmitt, Wachs, Weber
Village Clerk: Schultheis
Also Present: Village Manager Lothspeich, Village
Counsel Filippini, Village Superintendent Block, Village Engineer Chiczewski,
Village Planner Hogue and Arts and Music Commissioner Fraley
Homeowner Associations:
Cobblestone: Michael Kiefer- HOA President Kiefer said that the main concern of his
subdivision was the status of the
Indian Creek
Estates: Helen Dorn. No one was
present. No action was taken.
Items from the Audience:
Litter Tobin Fraley said that the maximum fine should be imposed against those who litter.
The maximum fine is currently $750. He was hoping that the Lake County Sheriff would be
instructed by the Village to begin enforcing these
fines. No action was taken.
Pedestrian Accident - Trustee Wachs said that there was an incident involving a pedestrian and a
vehicle in Long Grove, and said that people do not obey the crosswalk laws. Resident Vernadine
Martlock agreed that there were crosswalk issues, and noted a particular location at on Old
Superintendent Block said that the County was hesitant
to put signs on
action was
taken.
ESI Award President Rodriguez commended ESI for winning the American Council of
Engineering Companies Award for its design of the
Archer Parking Lot No action was
taken.
ACTION ITEMS:
Item #1: Public Hearing Re:
Public notice was properly
published in the Daily Herald, posted at the Village Hall and
available for public inspection
since February 24, 2010 (also posted on the Villages web site on
February 25, 2010). The budget approval ordinance is tentatively scheduled for the March 23,
2010 Board Meeting. At 7:10 P.M.,
Trustee Wachs moved to Open the Village Budget
Public
Hearing; seconded by Trustee Marshall.
VOICE
VOTE:
All
ayes, no nays (Motion carried 6 0)
Village
Manager Lothspeich gave a recap of the status of the Village Budget, and said
that revenue was flat. He added that the
largest downturn in revenue was in regards to building permits for new
homes. He added that there has been a
lag in the shared revenue from the State.
He said that the State of
Village
Manager Lothspeich recapitulated the expenditure issues and said that the
efforts of Staff and the Board to lower costs.
Specifically, the use of an electronic newsletter will save on postage
and paper. The last version of the
mailed newsletter was scheduled to be mailed on March 10, 2010. There were also notable reductions in
mosquito abatement and snow removal expenditures were lowered by $150,000;
legal and engineering costs were lowered by 40%; and Road Maintenance was cut
in half. The other expenses to be
reduced were the contributions to the Long Grove Business Community Partners
and the Park District.
The
conclusion was that the Village Budget showed a $57,000 positive balance, but
the Village Board considered that number to be balanced, and not a surplus.
John
Maguire, President of the LGBCP said that the Village should not lower the
contribution because the LGBCP required the money for its existence, and that
the more successful the Downtown area was, the more sales tax revenue would be
funneled back to the Village. Various
LGBCP members spoke of the need for the money for marketing campaigns and sign
replacement. Trustees discussed various
amounts to be considered for the final Budget numbers. Village President Rodriguez said that the
Village was positioned for prosperity and that if some of the building pads
sell, the Village could reconsider offering more money to the LGBCP.
The
consensus was to grant the LGBCP $40,000 guaranteed, and that the LGBCP would
be given preference if there was a windfall event that allowed the Board to
offer the LGBCP another $10,000.
There
was discussion regarding the Park District contribution. It was decided that the Park District would
get the lions share of the impact fees (70%) to the Villages (30%) and that
there would be a 2010 contribution of $30,000 to the Park District. Park District President Lee Bassett thanked
the Board for the contribution.
Superintendent
Block noted that there was a salt purchase surplus, and that the Village was
under last years salt tonnage thanks to weather conditions and economical,
efficient methods in salt usage. It was
decided to reduce the salt purchase commitment from 1500 tons to 1100 tons in
2010. It represents a budget reduction
of about $10,000.
Trustee
Wachs mentioned that the Sheriffs contract should be reviewed as it
represented $500,000 worth of expenses.
Village Manager Lothspeich said that he would meet with the Sheriff to
discuss ways to lower costs.
At 8:16 P.M., Trustee Schmitt moved to Close
the Village Budget Public Hearing; seconded by Trustee Wachs.
VOICE
VOTE:
All
ayes, no nays (Motion carried 6 0)
Item
#2: Ordinance
Amending Impact Fee Ordinance Re: Long Grove Park District.
If the Village Board agrees to reduce the dollar amount of the annual grant as part of the Village
Budget Public Hearing and increase the percentage of impact fees
distributed to the
District, the draft ordinance reverts the percentage back to the pre-2002 (Ord. #2002-O-16) amount of
70% (currently 30%). Since the annual grant coincides with the Villages fiscal year (May 1 April
30), Staff suggests that the effective date be May 1, 2010. Also, if the reduction is approved, Staff
will prepare a draft resolution reducing the dollar amount of the annual grant effective May 1, 2010
for consideration during the March 23, 2010 Board Meeting.
Trustee Acuna moved to Approve
an Ordinance Amending Section 6-9-14E of the Long Grove
Village Code RE: Allocation of
Park Site Development Impact Fees
Reverting the Long Grove
Park District Percentage of
Impact Fees from 30% to 70% and Reducing the Annual Grant
effective May 1, 2010; seconded
by Trustee Barry.
ROLL CALL VOTE:
Acuna aye; Barry aye;
Marshall aye; Schmitt aye; Wachs aye; Weber aye.
(Motion carried 6 0).
Item
#3: Public
Hearing Re: 120 Day Extension Of Wind & Solar Energy Devices Moratorium.
During the October 13, 2010 meeting the Village Board approved
Ordinance 2009-O-34 An
Ordinance Establishing A
Temporary 120-Day Moratorium Applying To Building Permits Relating
To Alternative Energy Generating
Devices In The
expiration date of February 11, 2010 and allowing for the extension of the temporary moratorium for a
period not to exceed an additional 120 days conditioned upon the board publishing notice and having
a public hearing on the possible extension.
At 8:17 P.M., Trustee Acuna
moved to Open the Public Hearing for the Consideration of a
Possible Extension of the
Temporary Moratorium on Alternative Energy Devices for an
Additional 120 Days; seconded by
Trustee Barry.
VOICE
VOTE:
All
ayes, no nays (Motion carried 6 0)
President Rodriguez said that because the technology
is changing, and because there would be an impact on the natural landscape, the
moratorium should continue.
Superintendent Block said that by April, there will be more
documentation that will allow the Village to move forward on an Ordinance. He said that other communities that had
rushed to make a decision had wound up rescinding their Ordinances due to
issues with aesthetics.
At 8:23 P.M., Trustee Wachs
moved to Close the Public Hearing for the Consideration of a
Possible Extension of the
Temporary Moratorium on Alternative Energy Devices for an
Additional 120 Days; seconded by
Trustee Barry.
VOICE
VOTE:
All
ayes, no nays (Motion carried 6 0)
Item
#4: Ordinance
Approving Moratorium Extension Re: Wind & Solar Energy Devices.
Trustee Wachs moved to Approve an Ordinance Approving An Additional
120-Day Temporary
Moratorium on the Installation of Wind and Solar Devices; seconded
by Trustee Marshall.
ROLL CALL VOTE:
Acuna aye; Barry aye;
Marshall aye; Schmitt aye; Wachs aye; Weber aye.
(Motion carried 6 0).
Item #5: Ordinance Reducing Scenic Corridor For HR-1 PUD Zoned Properties.
Currently the Village Code requires a 200 foot scenic corridor easement for properties abutting a
four lane highway such as IL Route 83. While this minimum requirement is critical for
residentially zoned properties, it conflicts with the desire for commercially zoned properties to be
readily visible and is impractical for properties that are relatively shallow in depth such as the IL
Route 83 properties located south of
development in the Villages Comprehensive Plan and Downtown Master Plan.
Trustee Wachs moved to Approve an
Ordinance Reducing the Minimum Required Two
Hundred Foot (200) Scenic
Corridor for Properties Located along Route 83 and South of
Development; seconded by Trustee
Marshall.
ROLL CALL VOTE:
Acuna aye; Barry aye;
Marshall aye; Schmitt aye; Wachs aye; Weber aye.
(Motion carried 6 0).
Item #6: Ordinance Designating & Approving The IL 83 Business District.
The first and second public hearings were opened and closed without comment during the
February 9, 2010 and February 23, 2010 Board Meeting. As provided for in the Sunset Grove
Redevelopment Agreement (RDA) for the purpose of generating up to an additional one percent
(1%) sales tax revenue by Sunset Grove to partially fund and accelerate funding of the following
uses of the Business District Sales Tax revenue: (a) paying principal or
interest on, or other
amounts due
or arising from, the TIF Note or Bonds as provided in Section 14 of the RDA;
(b)
paying (either
directly or by reimbursing other Village funds) reimbursements of Developer
Expenses,
as referenced in Section 14 of the RDA; (c) reimbursing the Village for any
Deferred
Amounts
that are waived by the Village pursuant to Section 12 of the RDA; (d)
reimbursing the
Village for
any unpaid amounts that are due to the Village pursuant to Section 12 of the
RDA; (e)
costs for
the Deep Well Water System (including financing costs) that are not fully paid
by the
Water SSA
taxes; and (f) costs incurred by the Village in establishing or administering
the
Business
District or the TIF District.
Trustee Wachs moved to Approve
an Ordinance Designating the
District Planned Unit
Development Plan Pursuant to the Illinois Business District and
Redevelopment Act (Phase I);
seconded by Trustee Schmitt.
ROLL CALL VOTE:
Acuna aye; Barry aye;
Marshall aye; Schmitt aye; Wachs aye; Weber aye.
(Motion carried 6 0).
Item #7: Ordinance Imposing Retailers Occupation & Service Occupation Tax In IL 83 BD.
Trustee Schmitt moved to Approve
an Ordinance Imposing a Retailers Occupation Tax in the IL
Route 83 Business District Phase
I Pursuant to the Illinois Business District Development and
Redevelopment Act (Phase I);
seconded by Trustee Weber.
ROLL CALL VOTE:
Acuna aye; Barry aye;
Marshall aye; Schmitt aye; Wachs aye; Weber aye.
(Motion carried 6 0).
Item #8: Ordinance Creating The IL 83 BD Tax Allocation Fund (Phase I).
Trustee Barry moved to Approve
an Ordinance Creating the
Allocation Fund (Phase I); seconded by Trustee Acuna.
ROLL CALL VOTE:
Acuna aye; Barry aye;
Marshall aye; Schmitt aye; Wachs aye; Weber aye.
(Motion carried 6 0).
Item #9: Bond Ordinance For The
CONTINUED
Item #10: Resolution Approving & Awarding Bids
For
Village Engineer ESI reviewed the twelve
(12) bids received on February 25, 2010 at the Village
Hall for the IL Route 83 Water System
project. The responsive low bidder is
Construction Services, Inc. with a bid of
$2,954,500. We note that this bid is
$45,500 under the
Engineers estimate of $3,000,000. The bidding was extremely competitive and the
twelve bids
received were within a range of 13.5% and
are detailed in the attached bid tabulation.
ESI
recommends the contract be awarded with
two wells rather than one. In order to stay under the
budget we can only award one well. A
final determination of whether we go with two wells or
one well will need to be made within the
next two weeks. The Recovery Zone Bonds
are
scheduled to be
awarded by
Discussion Continued until after Executive Session (In
Executive Session, will be discussed
as part of Land Acquisition).
Item #11: Resolution
Authorizing Purchasing Road Salt Not to Exceed $84,480.
The draft resolution authorizes the Village to participate in the State
of
for road salt. The
to purchasing a minimum of 80% or maximum 120% of the amount ordered. The Joint
Purchasing Requisition requires purchase of a minimum 800 tons and reserves a maximum of
1,320 tons of rock salt for a maximum of $84,480 at an estimated maximum price of $64.00 per
ton ($ amount for the current year). Please note that Village Superintendant Block is continuing
to work with ARTs Fleet and will include request for proposals for the upcoming contract with
various methods to reduce salt usage. Trustee Barry moved to Approve a Resolution
Approving the Purchase of Rock
Salt through the State of
Exceed $74,480.00; seconded by Trustee Schmitt
ROLL CALL VOTE:
Acuna aye; Barry aye;
Marshall aye; Schmitt aye; Wachs aye; Weber aye.
(Motion carried 6 0).
Item #12: Resolution Approving Service
Agreement For Office Computer Network Support.
As part of Staffs on-going efforts to reduce operating costs, the Village solicited a proposal
from Prairie Technology Group for comparison purposes. The Villages current computer office
network company (ABN) charges $150/hour while Prairie charges $65/hour (on-site) or
$30/hour (remote). While the proposal is for one (1) year, Staff recommends that the approval
be contingent upon agreement being month-to-month, cancellable by either party with 30 day
notice. Trustee Acuna moved to
Approve a Resolution Approving a Service Agreement
with Prairie Technology Group for
Village Hall Office Computer Network Support;
seconded by Trustee Marshall.
ROLL CALL VOTE:
Acuna aye; Barry aye;
Marshall aye; Schmitt aye; Wachs aye; Weber aye.
(Motion carried 6 0).
Item #13: Village President Rodriguez.
Commission/Committee Appointments. The lottery was to be conducted later in the meeting.
Trustee
Acuna moved to Approve the Plan Commission and the Architectural Commission
Appointments as Recommended by President Rodriguez; seconded by Trustee
Schmitt.
VOICE
VOTE:
All
ayes, no nays (Motion carried 6 0)
Item #14: Village Trustee
Acuna.
A.Treasurer Report For February 28, 2010. Trustee Acuna
moved to Approve the
Treasurers
Report for February 28, 2010; seconded by Trustee Marshall.
ROLL CALL VOTE:
Acuna aye; Barry aye;
Marshall aye; Schmitt aye; Wachs aye; Weber aye.
(Motion carried 6 0).
B.Actual
and Budget Comparisons For Period Ending February 28, 2010. For informational
purposes only, no motion required.
Item #15: Village Trustee
Barry.
Pathways: Trustee Barry said that title to a sliver of land for Path connection for Skycrest Estates
from their path to Stonehaven Estates has been granted. To the Village he said that this land
was bought for $189.00 No action was taken.
Item #16: Village Trustee Marshall.
Nothing to report. No action was taken..
Item #17: Village Trustee Schmitt.
Park District
Trustee Schmitt said that the Park District Earth Day celebration will focus on
children and family.
Trustee Schmitt said that there
was a meeting in
said that Lee Bassett and Barry
Nathanson were there, and that there was a good exchange of
information. No action was
taken.
Item #18: Village Trustee Wachs.
Village Water System Trustee Wachs said that ESI was planning for each option and that the
Budget would be required in 30
days No action was taken.
Item #19: Village Trustee
Weber.
Historical Society On April 23, 2010; the Historical Society
would be hosting In Retrospect.
The event will
be held at the Long Grove Cafι and will be in regard to early Long Grove;
including
vintage photos. No action was taken.
Item #20: Village
Clerk Schultheis.
Nothing
to report. No action was taken.
Item #21: Village
Manager Lothspeich.
Nothing to report. No action was taken.
Item #22: Village
Superintendent Block.
Inspections and Revenue Superintendent Block thanked Margerita Romanello for compiling data on
the breakdown of projects and revenue from inspections. No action was taken.
Item #23: Village Planner Hogue.
Nothing to report. No action was taken.
Item #24: Village
Attorney Filippini.
Nothing to report. No action was taken.
Item #25: Approval
of Board Meeting Minutes.
February 23, 2010 Board Meeting Minutes. Trustee
Barry moved to Approve the February
23, 2010 Board Minutes, as amended; seconded by Trustee Wachs.
VOICE
VOTE:
All
ayes, no nays (Motion carried 6 0)
Item: Executive Session.
At 8:40 P.M.; Trustee Marshall
moved to go into Executive Session to Discuss (1) Executive
Session Minutes; (2)
Investments; (3) Litigation; (4) Personnel Matters; and (5) Acquisition
and Disposition of Property;
seconded by Trustee Acuna.
ROLL CALL VOTE:
Acuna aye; Barry aye;
Marshall aye; Schmitt aye; Wachs aye; Weber aye
(Motion carried 6 0)
Item: Other Business.
Approving & Awarding Bids For
Trustee Wachs moved to Approve a Water
System Accepting and Awarding Bids for the
Acuna aye; Barry aye;
Marshall aye; Schmitt aye; Wachs aye; Weber aye
(Motion carried 6 0)
February 23, 2010 Executive Session
Meeting Minutes. Trustee Schmitt moved to Approve the February
23, 2010 Executive Session Minutes, but not for Public Release; seconded by
Trustee Barry.
VOICE
VOTE:
All
ayes, no nays (Motion carried 6 0)
Item: Adjournment.
At 10:19 P.M., Trustee Schmitt moved
to Adjourn; seconded by Trustee Barry.
VOICE
VOTE:
All
ayes, no nays (Motion carried 6 0)