VILLAGE OF LONG GROVE
MINUTES OF THE VILLAGE BOARD OF LONG GROVE
Tuesday, March 23, 2010 at 7 P.M.
3110 RFD,
CALL TO ORDER:
At 7:004 P.M. Village Clerk Schultheis
called the March 23, 2010 Village Board Meeting to Order.
Selection of Village President Pro Tem for the March
23, 2010 Board Meeting: Village Clerk Schultheis asked for a motion
to elect a temporary President for the March 23, 2010 Board Meeting.
Trustee Schmitt moved to Approve Trustee Barry as the
President Pro Tem for the March 23, 2010 Board Meeting; seconded by Trustee
Wachs.
VOICE VOTE:
All ayes, no nays (motion carried 6 – 0)
OFFICIALS IN ATTENDANCE:
Village President: Rodriguez (entered
meeting at 9:15 P.M.)
Village President Pro Tem: Barry
Trustees: Acuna,
Barry, Marshall, Schmitt, Wachs, Weber
Village Clerk: Schultheis
Also Present: Village
Manager Lothspeich, Village Counsel Filippini (entered meeting at 8:05 P.M.),
and Village Superintendent Block
Homeowner Associations:
Preserve At Long Grove – Marc Downs.- No one was present. No action was taken.
Item: Special Event Applications:
The Long Grove Business and Community Partners (LGBCP) recommended approval of the
following events during their March 16, 2010 meeting.
Trustee Wachs moved to Approve the Long
Grove Firefighters Association Annual
Pancake Breakfast on April 10, 2010; the
Chocolate Fest from April 30 thru May 2, 2010;
the Strawberry Fest from June 25 thru June
27, 2010; the Apple Fest from October 1 thru
October 3, 2010 and Beans and Leaves Live
Music from April thru October, 2010;
seconded by Trustee Acuna.
VOICE VOTE:
All ayes, no nays (motion carried 6 – 0)
Item: Raffle License Applications & Waiver Of The $25
Application Fee and Bond
Requirement.
Long Grove Firefighters Association - The Long Grove Firefighters Association filed a request for
approval of a raffle license and waiver of the bond or fee requirements. Village Board approval is required
for
raffle licenses and for requests for waivers of fees. – Trustee Wachs moved to Approve the Request
by the Long Grove Firefighters Association
for a raffle license and waiving the bond and $25
Application Fee Requirements for April 10,
2010; seconded by Trustee Marshall.
ROLL CALL VOTE:
Acuna – aye; Barry – aye; Marshall – aye;
Schmitt – aye; Wachs – aye; Weber – aye.
(Motion carried 6 – 0).
Litter Ban – Trustee Schmitt asked if there was an update regarding litter fines and increased ticketing for
litter violators. Village Manager Lothspeich said that he had spoken to the Lake County Sheriff. He said
that the Day Shift Police patrol was aware of the desire to stop the littering, but that violators needed to be
caught in the act. Village Manager Lothspeich also said that there would need to be more signage to make
enforcement
more effective. – No action was taken.
ITEMS FROM THE AUDIENCE:
LGBCP Items: LGBCP President John Maguire told the Board that there would be a Farmer’s Market
in Long Grove. He also said that the festivals would be looking for more artisans and less outside
resellers. He mentioned the Ice Melt Blues Events on the weekend, and the incentive to have residents
patronize local shops.
Crosswalks: Trustee Wachs said that there needed to be enforcement of the state law for cars to stop at
crosswalks. He said that the Police should be stopping
any vehicle that goes through the crosswalk – No
action was taken.
ACTION ITEMS:
Item
#1: Report Of The March 15, 2010
Architectural Commission Meeting.
The Architectural Commission (AC) granted
approval of all the following items during their meeting.
A. Elevations For Water System Improvements (Water
Treatment Plant And Storage Reservoir Structure) To Service Sunset Grove And
Downtown Business District On Property Located At 4180 Route 83, ESI
Consultants LTD.
B. Subdivision Identification Signs For Prairie Trails
PUD/Subdivision Located On The West Side Of North Krueger Road, Steve Hanssen
Of Brickman Landscaping, Prairie Trails HOA.
C. Gazebo Structure And Signage To Be Placed On
D. Replacement Directional Signage Identifying The
Historic Business District, John Maguire, LGBCP.
Village Manager Lothspeich noted that all items on the
agenda were approved – No action was
taken.
Item #2: Referral To Plan Commission & Zoning Board Of Appeals.
Regarding application material and the March 17, 2010 preliminary application review by
Village
Planner Hogue for details - CONTINUED
Item #3: Resolution Re-Appointing Long Grove Arts Commissioners Fraley
& Denaro.
The draft resolution re-appoints Tobin Fraley as the Long Grove Arts Commissioner and creates
the position of Deputy Arts Commissioner and appoints Bob Denaro for that position so that
there is more than one individual to manage the events. The Village Board created the Arts
Committee and appointed Tobin Fraley as the Arts Commissioner in order to extend the
Village’s
liability insurance coverage to the planned events. – Trustee
Acuna moved to
Approve a Resolution Re-Appointing Long
Grove Arts Commissioner Tobin Fraley and
Long Grove Arts Deputy Commissioner Bob Denaro; seconded by Trustee Marshall.
VOICE VOTE:
All ayes, no nays (motion carried 6 – 0).
Arts Commissioner Fraley said
that the
President Pro-Tem Barry said
that the sentiment of the Board was in favor of the
Item #4:
Annual Updates To Village Zoning Map.
As required by the Village Code, the enclosed resolution approves the annual updates to the
official Long Grove Zoning Map. The proposed updates are limited to minor corrections and do
not
reflect any change in zoning. – Trustee Schmitt moved to Approve a
Resolution
Approving Annual Updates to the Village
Zoning Map; seconded by Trustee Weber.
VOICE VOTE:
All ayes, no nays (motion carried 6 – 0)
Item #5: Ordinance Approving Village Budgets FY 2010/11.
The Current Fiscal Year (FY 2009/10) Year To Date (YTD) were updated to include revenues
and expenditures as of February and the forecasts were updated to reflect these refined YTD
figures. With the reduction in salt purchase by
$10,000, the net General Fund Income (balance)
was $67,950 when the public hearing was closed during the
March 9, 2010 Board Meeting.
On March 10, 2010, Illinois Governor Pat Quinn
presented the proposed budget that included a reduction in Income Tax receipts
to municipalities that is estimated to reduce revenues by $177,000. The Income Tax projections in the draft
budget were already conservatively estimated at $480,000 which was $87,047 less
than the actual Income Tax received of $568,047 for FY 2008/09. As a result, despite the Village Board’s hard
work over the past two months to reduce expenditures to balance the budget, the
$67,950 surplus balance would be eliminated and become a $19,097 deficit
without further reducing expenditures.
Since the State’s budget is not required to be
approved until May 31, 2010, a month after the Village’s budget must be
approved (April 30), it is likely that the State’s decision re: Income Tax
Receipts will be decided after the Village’s deadline for approval of the
budget. Trustee Acuna, Village
Superintendant Block and Staff met on Friday, March 12, 2010 to review the
budget once again to make additional suggested cuts in an effort to balance the
budget should the state’s proposed income tax reductions be approved. If the final state’s budget does not include
these reductions, then the Village Board can consider an ordinance amending the
Village’s Budget to add back in any items that are reduced/eliminated.
President
Pro Tem Barry said that Governor Quinn’s proposed surprise reduction in the
share of income tax from 10% to 7 % has had a dramatic effect on the Village
Budget. In order to balance the budget,
expenditures had to be taken out of the Long Grove Budget. If the Governor’s reduction does not get
approved, and the expenditures will be put back in the Long Grove Budget.
Trustee
Wachs said that the largest single expense that the Village has is Police
Coverage. Village Manager Lothspeich
said that he had spoken with the Sheriff and that the Village’s contract
expires in August, 2011. The Sheriff is
considering a revised cost. Trustee
Wachs said that shift cuts might be necessary, and he emphasized that Long
Grove should not eliminate Police coverage but only dedicated Police
coverage. It was noted that any shift
reductions would not affect medical emergencies. The consensus was to keep looking into the
shift changes, but leave as is currently.
Trustee Schmitt moved to Approve an Ordinance
Approving the Village Budget, Motor Fuel Tax Budget, Open Space, and
Streetscape Grants Budget for Fiscal Year 2010/11; seconded by Trustee Weber.
ROLL CALL VOTE:
Acuna – aye; Barry – aye; Marshall – aye; Schmitt
– aye; Wachs – aye; Weber – aye.
(Motion carried 6 – 0).
Item #6: Village President Rodriguez.
Not
Present.
Block, Village Attorney Filippini, Village Engineer Chiczewski and Staff represented the
Village at the IDNR Lake Michigan allocation public hearing on March 12, 2010. – Village
Manager Lothspeich said that the meeting had gone well and that the Village was able to show
cost effectiveness.
– No action was taken.
Item #7: Village Trustee Acuna.
Nothing
to report. No action was taken.
Item #8: Village Trustee
Barry.
Pathways Meeting: Trustee/President Pro Tem Barry said that there was a meeting from 10:30
AM
until Noon, but that budgetary concerns would effect any pathways decisions. – No action
was taken.
Item #9: Village Trustee
Marshall.
Long Grove Business & Community Partners Board Meeting – March 16, 2010. Trustee
LGBCP President Maguire had already provided updated information
previously. – No action
was taken.
Item #10: Village Trustee Schmitt.
Commission Appointments: Trustee Schmitt said that all of
the appointments had been accepted
by the Commission Chairs.
Village Manager Lothspeich said that he had not heard back from all
of the appointees as of yet. - No
action was taken.
Teasel Removal – Trustee Schmitt said that since teasel removal was no longer in the
budget, the Village would be looking for volunteers. - No action was taken.
Soccer Fields – Trustee Schmitt said that if the soccer
fields were to viable, irrigation would have to be in this fiscal year’s budget
- No action was taken.
Item #11: Village Trustee Wachs.
met with Lake County Sheriff representatives on March 16, 2010. – Trustee Wachs said that
there was the report by the Lake County Sheriff of a new drug that can be easily purchased
legally, and then used illegally. While Trustees agreed that there should be a “safety”
notification regarding the drug; the Village Board and the Lake County Sheriff did not want
specifics of the drug publicized, as it might encourage copycat behavior.
Trustee Wachs also said that the person responsible for auto break-in’s in Briarcrest and
Oakwood was caught.
Trustee Wachs said that crime statistics were up this year from.
Village Manager Lothspeich also warned of a door-to-door scam in which someone would knock
on the front door, pretend to be a salesman as someone would come through the back door. This
scam has not occurred in Long Grove yet, but the home invasions have
been nearby. - No action
was taken.
Item #12: Village Trustee
Weber.
No
action was taken.
Item #13: Village Clerk Schultheis.
No action was taken..
Item #14: Village Manager Lothspeich.
No action was taken.
Item #15: Village Superintendent Block.
Stormwater:
Superintendent Block said that ruptured farm tiles were found in
Middlesax. He
said that the tiles had been put
in 40 years ago. - No action was taken.
Sunset Foods Permit:
Superintendent Block said that Sunset Foods had been issued a permit to
begin building. He also said that Zengler had put in the
foundation. - No action was taken.
Incident Manager: Superintendent Block has become an official Incident Manager, and will be
able to evaluate Village incidents. - No action was taken.
Certified Contractors for Lead Paint Removal – Superintendent Block said that a certified
contractor will be needed to
remove lead paint in homes and fixtures, and that the Village will be
required to send an inspector to
make certain that before issuing a permit, the house has been
evaluated as lead-free. - No
action was taken.
Item #16: Village Planner Hogue.
Not Present
Item #17: Village Attorney Filippini.
No
action was taken.
Item #18: Approval of Board Meeting Minutes.
March 9,
2010 Board Meeting Minutes. – Trustee
2010 Village
Board Minutes, as amended; seconded by Trustee Marshall.
VOICE VOTE:
All ayes, no nays (motion carried 6 – 0)
Item: Executive Session.
At 8:35 P.M.; Trustee Acuna moved to go into Executive
Session to Discuss (1) Executive
Session Minutes; (2) Investments; (3) Litigation; (4)
Personnel Matters; and (5) Acquisition
and Disposition of Property; seconded by Trustee
Marshall.
ROLL CALL VOTE:
Acuna – aye; Barry – aye; Marshall – aye;
Schmitt – aye; Wachs – aye; Weber – aye
(Motion carried 6 – 0)
Item: Other Business.
March 9, 2010 Executive Session Meeting
Minutes. – Trustee Schmitt moved to Approve the
March 9, 2010 Executive Session Minutes; as
amended, but not for public release; seconded
by Trustee Marshall.
VOICE VOTE:
All ayes, no nays (motion carried 6 – 0)
Item: Adjournment.
At
9:47 P.M., Trustee Schmitt moved Adjourn; seconded by Trustee Wachs.
VOICE VOTE:
All ayes, no nays (motion carried 6 – 0).